Minutes of the Board of Directors of Southeastern Swimming, Inc
October 3, 2009
The meeting was called to order by General Chairman Johns Woods at 3:45 PM. Chairman Woods thanked everyone for their attendance and participation in the business of Southeastern Swimming.
It was moved, seconded, and passed to table the approval of the Spring, 2009, BOD meeting until the Spring, 2010, BOD meeting.
Officer and Committee Reports were deferred until tomorrow’s House of Delegate’s meeting, except as the additions noted below:
Registration/Membership: 2009 non-athlete total number should be 1089
Treasurer: No current report, as all files have not been transferred by Clark Hammond. When files have been transferred, a report will be forwarded to the BOD
Currently $13,124 in the LSC account; Registration fees of $130,000 will be delivered to the Treasurer shortly.
Reimbursements are forthcoming
The LSC is moving the website. It will be hosted by Team Unify. This service is free, requiring only the placement of the Team Unify logo on the website.
Senior Vice-Chair: Coach Kate Chronic has been named an assistant manager for the National Youth Team trip to Berlin.
There was no old business.
New Business:
The following action was taken on proposed legislation:
R-1 The BOD recommended passage by the HOD. (Increase of nonathlete fees by $5, effective fall, 2010)
R-2 It was reported that the TPC defeated this proposal (Change order of 1500/800 at LC SES meet)
R-3 The BOD concurred with the TPC in not recommending this legislation by the HOD (Impose fine of $50 on all LSC meets for failure to swim a deck entered event)
R-4 It was reported that the TPC approved this proposal (Allowing swimmers who age-up between District and SES Championship meet to compete in the District meet in their correct age group)
R-5 It was reported that this was pulled at the TPC meeting
R-6 This legislation was pulled
Upon the motion of the Technical Chairman, Mark Walker, and seconded by the Senior Vice-Chairman, Brian Wrighton, the Board approved the following referendum:
BE IT RESOVED that the current Treasurer of the Corporation, Jackie Bussard-Bertucci, be vested with the authority to represent the Corporation in doing its business with the United States Treasury, the Internal Revenue Service, and the Alabama Department of Labor.
It was moved, seconded and approved that the LSC pay the $750 per athlete fee required of our LSC’s National Youth Team members for their participation in the National Youth Team trip. This vote referred only to this season’s National Youth Team members and situation.
Announcements and Task Force Assignments
John Woods, General Chairman: The LSC will participate in the LEAP (LSC Evaluation and Achievement Program). This is a self-review program to make sure the LSC is in compliance with USA Swimming guidelines and standards, akin to the Club Recognition program.
A Task Force was assigned to bring Southeastern LSC Bylaws into compliance with USA Swimming requirements. Members of the Task Force are: Kate Chronic, Jackie Bertucci, Tom Healey, and Brian Wrighton.
Jackie Bertucci: It was emphasized that reimbursements for National Meets are written to the club, which may do with them as they wish. It was noted that if the clubs decide to give that money to their swimmers, that such disbursement could trigger tax reporting requirements, including the issuance of 1099 forms. Clubs are urged to contact their tax professional for an authoritative opinion.
Being no further business, the meeting was adjourned at 4:55 PM
Respectfully submitted,
Chris Coraggio
Acting Secretary