Minutes of the Annual General Meeting of Llangunnor Community Council held in Yr Aelwyd, Tregynnwr, at 6.30pm on 13th May 2010.

PRESENT: Councillors C.M. Jones, R.O. Griffiths, D.E. Williams,

D. Valentine, S. J. Howells, G. P. Bevan, L. K. Carmody,

T. A. West, P Totterdale, E A Jones, D. I. Davies and

S. H. Thomas.

APOLOGIES: Councillors J. A. Green

IN ATTENDANCE: 3 Electors

1  OUTGOING CHAIR’S ANNOUNCEMENTS

Councillor D. Valentine thanked the Vice Chair, Cllr S. Howells, for taking on the Chair’s duties and chairing a number of Council meetings in her absence due to illness during the year. It had been a difficult year for her, on health grounds and her accidental fall and she thanked the Vice Chair and all the Members and the Clerk for their kind support during her year in office. She had very much enjoyed undertaking the Chair duties and was honoured with welcoming the Duke of Edinburgh at Carmarthen Train Station

2  CHAIRPERSON 2010/2011

RESOLVED to appoint Cllr S. Howells. (Proposed by Cllr R.O. Griffiths, seconded by Cllr C. M. Jones and agreed unanimously).

3  ACCEPTANCE OF OFFICE

The Declaration of Acceptance of Office by the new Chairwoman was witnessed and the retiring Chairman, Cllr D. Valentine vested her with the Chain of Office. Councillor Howells warmly thanked all Members for the trust and confidence they placed in her as Chair of Llangunnor Community Council. She referred to the prestige and importance of the Office and that she would endeavour to maintain the high standards of her predecessors. She thanked the outgoing Chair for her kind words of support and with the help of the Members and the Clerk she was looking forward to the challenge of the year ahead and to representing the Llangunnor community.

4  APOLOGIES FOR ABSENCE

As noted above.

5  VICE CHAIR 2010/2011

RESOLVED: appoint Cllr A. West. (Proposed by Cllr D. Valentine, seconded by Cllr D.E. Williams and agreed unanimously). Cllr West thanked the Members for their support.

6 REPRESENTATIVES

i) Dyfed-Powys Police Liaison Committee.

RESOLVED to re-appoint Cllr T. A. West. (Proposed by Cllr R O Griffiths, seconded by Cllr C M Jones and agreed unanimously).

ii) Ysgol Llangynnwr School Governing Body.

RESOLVED: Noted that Cllr D E Williams is the Council’s representative for the duration of the School Governors term of office.

iii) Un Llais Cymru/One Voice Wales

RESOLVED: to re-nominate Cllr S Howells. (Proposed by Cllr R O Griffiths, seconded by Cllr D E Williams and agreed unanimously) with Cllr D Valentine nominated as deputy.

iv) Riverside Development Committee.

RESOLVED: to re-appoint Cllr RO Griffiths. (Proposed by Cllr C M Jones, seconded by Cllr S H Thomas and agreed unanimously).

7 CHAIR OF PLANNING COMMITTEE 2010/2011

RESOLVED to appoint Cllr.G.P. Bevan. (Proposed by Cllr D E Williams, seconded by Cllr S.H. Thomas and agreed unanimously).

8 MINUTES

RESOLVED: Approve the minutes of the Annual General Meeting held on 7th May 2009 and authorised the Chairwoman to sign as a correct record. (Proposed by Cllr R.O. Griffiths, seconded by Cllr C M Jones and agreed unanimously).

9 CHEQUE SIGNATORIES

RESOLVED: re-appoint Cllrs R O Griffiths, D E Williams and G P Bevan.

(Proposed by Cllr D.I Davies, seconded by Cllr T A West and agreed unanimously).

10 CHEQUE STUBS

RESOLVED: re-appoint the Chairwoman, Vice-Chair, Cllr Selwyn Thomas, for the purpose of initialling cheque stubs - the initials of two individuals are required on each cheque. (Proposed by Cllr R. O. Griffiths, seconded by Cllr D.E. Williams and agreed unanimously).

11 PROPER FINANCIAL OFFICER

RESOLVED: appoint the Clerk as the Council’s Proper Financial Officer.

(Proposed by Cllr S. H. Thomas, seconded by Cllr D. E. Williams and agreed unanimously).

12 INTERNAL AUDIT

RESOLVED: re-appoint Mr L Llywelyn as Internal Auditor for the Council for the year ending 31st March 2010. (Proposed by Cllr C M Jones, seconded by Cllr S. H. Thomas and agreed unanimously).

13 EXTERNAL AUDIT

RESOLVED to re-appoint BDO as External Auditors for the year ending 31st March 2010. (Proposed by Cllr D.I. Davies, seconded by Cllr D. E. Williams and agreed unanimously).

14 REVIEW OF ALLOWANCES PAID TO THE CLERK.

RESOLVED: Chairwoman to present a report and recommendations to the Council June monthly meeting and any amendment back dated to the date of the AGM.

15 CHAIR’S ALLOWANCE FOR THE YEAR 2010/11

Members agreed that the Chairperson’s allowance should reflect the prestigious status of the Office and RESOLVED: allocate a sum of £1500 for the Chair’s allowance for 2010/11 with the opportunity to review in-year. (Proposed by Cllr R O Griffiths, seconded by Cllr C M Jones and agreed unanimously).

16 CHAIR’S RECEPTION AND DINNER

RESOLVED that the cost of the Annual Dinner be charged to the Chair’s Fund. (Proposed by Cllr D. I. Davies, seconded by Cllr D E Williams and agreed unanimously).

17 COUNCIL MONTHLY MEETINGS 2010/11

RESOLVED: meetings to be held at 6.30 p.m. in ‘Yr Aelwyd’, Tregynnwr on the third Thursday of each month except that no meeting will be held in August and the December meeting to be convened on the second Thursday.

CHAIR’S ANNUAL DINNER

The Chair’s Reception and Dinner was held in the Brasserie, Quayside, following the AGM. The Chairwoman, Cllr S Howells, extended a warm welcome to the Members, Clerk and guests Canon A. Griffiths and Police Constable M.Richardson.

Cllr Howells welcomed the appointment of Cllr Alun West as Council Vice-Chair and Cllr Geraint Bevan as Chair of the Planning Committee and also thanked the Clerk for successfully steering the operations of the Council throughout the year. Canon Aled Griffiths expressed thanks for the work of the Council and for the commitment and dedication of the Members and Clerk. He wished Cllr Howells a very successful year as Chair of the Council.

The Brasserie was thanked for providing an excellent dinner.