5
MINUTES OF ST. PAUL WITHOUT MALMESBURY PARISH COUNCIL
HELD ON 17TH MAY 2011 AT 7.30 PM
AT CEDAR HOUSE, COWBRIDGE, MALMESBURY, WILTS.
PRESENT : Councillor Henderson
Hatherell
Vincent
Payne
Ingham
Merriman
Gaye
Lee
Budgen
APOLOGIES : Pym
Barton
The Chairman warmly welcomed all to our Annual General Meeting.
Apologies were received from Councillor Pym and Councillor Barton.
60/11 APPOINTMENT OF CHAIRMAN
Nominations were requested for the position of Chairman. Councillor Gaye proposed that Councillor Henderson be re-elected. This was seconded by
Councillor Vincent Councillor Henderson said he would be pleased and happy to continue and accepted this position.
61/11 - APPONTMENT OF VICE CHAIRMAN
Nominations were requested for the position as Vice Chairman. Councillor Budgen proposed that Councillor Hatherell be re-elected. This was seconded by Councillor
Merriman. Councillor Hatherell said he would be happy to accept this position.
62/11 - OUTSIDE BODIES
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AREA BOARD - Councillor Gaye proposed Councillor Lee be re-nominated
This was seconded by Councillor Merriman. Councillor Lee said he would be happy to continue with this position.
BURIAL COMMITTEE - Councillor Henderson, Councillor Lee and Councillor Merriman all agreed to continue as our representatives on the Burial Committee.
PATIENTS GROUP - Councillor Vincent agreed to continue as Representative
for the Patients Group.
PLANNING COMMITTEE - Councillor Budgen agreed to continue as our
Planning Officer.
HIGHWAYS AND SAFETY - Councillor Hatherell agreed to continue as our
Highway Officer.
FOOTPATH WARDEN - It is hoped Councillor Pym will continue to act as our
Footpath Warden.
PLAYGROUND REPRESENTATIVE - Councillor Gaye said he was happy to continue with this position. Councillor Merriman said he would be happy to assist.+
TREE WARDENS - It was agreed we are very happy for Mrs. Clogg and Mrs. Staff
to continue as our Tree Wardens.
POND WORKING GROUP - Councillor Ingham, Councillor Payne and Councillor
Hatherell are happy to continue to assist in the maintenance and upkeep of the Pond at
Corston. The Pond Working Party is organised by Ms Ann Skinner to whom we are greatly indebted for her knowledge of nature and wildlife. A letter of thanks will be sent to Ms. Ann Skinner.
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63/11 - MEETINGS DATES FOR THE COMING YEAR
Meeting dates have been arranged for the third Thursday of every month
with the exception of August - when there will only be a Meeting if there is an
emergency matter that requires attention.
For the Annual Village Meeting the venue will be decided nearer the date.
64/11 - OPEN FORUM
Councillor Hatherell reported that the Reading Rom Committee are looking for one more Trustee. It is hoped to draw up a 5 Year Plan to include a Kitchen Area and Parking Area. Councillor Hatherell said that the rateable fees were still a concern but thanks to Councillor Thomson had been greatly reduced.
65/11 - PARISH COUNCIL WEBSITE
Councillor Lee requested an Agenda item dedicated to the Parish Website.
Councillor Budgen mentioned that the Residents Association have set up a new Website and that he would make inquiries about the possibility and costs for
our Parish. Councillor Merriman asked that the Neighbourhood Watch details
could be included.
.
66/11 - POLICE INPUT
P. C. Humphries sends his apologies for this Meeting but a Newsletter has been distributed and will be positioned on the Notice Boards.
67/11 - CHAIRMAN’S ANNOUNCEMENTS
The Chairman said he was pleased to inform the Council that Margo Panting
has a new baby daughter called Catherine and we all send best wishes,
68/11 - THE LIGHT SURVEY
The Chairman has had 850 flyers printed and these will be delivered to households
throughout the Parish.
69/11 - MR. HUSSEY - SPEEDWATCH
We understand that there is one team of 6 trained at present and another 6 people are to be trained. Councillor Hatherell offered to look into the cost of a Meeting being held at the Reading Room and agreed to be Parish Council funded.
70/11 - ASH TREE IN MILBOURNE
Mrs. Clogg our Tree Warden has made inquiries concerning the 2nd Ash Tree in Milbourne and has been informed that this tree will remain as it is not diseased.
71/11 - VACANCY ON OUR COUNCIL
Mr. Watling of Wiltshire Council has been notified that we now have a vacancy and Election Notices will be prepared.
72/11 - TEA AND TALK - MIRANDA GILMOUR
There are to be Tea and Talk Sessions on 23rd May and 6th June for any persons wishing to attend.
73/11 - RODBOURNE ROAD EMBANKMENT
The Clerk will contact Mr. Bevan of Wiltshire Council and request a Condition Survey that should have been undertaken prior to the works being undertaken that has
caused the bad state of this road.
74/11 - TOWN COUNCIL LETTER
We have received a letter of apologies from the Mayor regarding our dismay at
‘Secret Meetings’ being held when Parish Council matters have been discussed by the
Town Council with the exclusion of our Parish Council.
75/11 - TREASURERS REPORT
Councillor Ingham gave details of our Current and Savings Account balances.
The audit has been prepared in Income and Expenditure format and the figures have balanced. The paperwork has been handed to Councillor Ingham for the External
Auditor to look over.
76/11 - NOTICE BOARDS
The Notice Boards have now been delivered to Tim Inwards and paid for and will shortly be sited.
77/11 - AON INSURANCE POLICY RENEWAL CHARGES
Councillor Ingham has studied our Policy and it was agreed that the premium is very high. It was suggested that we delete the second part of the policy whereby Bus Shelters, Play Equipment, Notice Boards and the Phone Box. It was agreed that the Clerk’s Office Equipment also be reduced to a total of £1,000. The
First part of the schedule as recommended by WALCO will remain as before. The Clerk will contact AON with these amendments and a new premium will be requested.
78/11 - FINANCIAL RESPONSIBLE OFFICER
Councillor Ingham was thanked greatly for all his hard works and nominated by
Councillor Budgen to be re-appointed. This was seconded by Councillor Merriman.
CHEQUES - Were approved and signed and will be listed at the next Meeting.
79/11 - SUSTRANS
The Chairman reported that there is a little more positive hope on the landowner agreeing to sell the necessary land. The Area Board will further discuss this.
It has been confirmed that Redrow Homes will not ‘claw back’ the allocated £25,000.
80/11 - ALLOTMENTS ON THE SWINDON ROAD
The Clerk will contact Martin Rae of Sherston Parish Council and ask his advice on procedures for Allotments.
81/11 - NEIGHBOURHOOD WATCH
Councillor Merriman reported that their had been a poor response regarding the
Neighbourhood watch in Milbourne. It was agreed Councillor Gaye, Councillor
Merriman and the Chairman would arrange a future meeting.
82/11 - HIGHWAYS
Councillor Hatherell will chase the repair for the gate at Blicks Hill.
The Parish Steward will undertake 5 days work each month. Matters requiring attention are :
. Overgrown bushes on the Swindon Road pavement area
Trees on overgrown on the pavement at Corston
The footpath by the Pond at Burton hill needs defining.
There is much foliage overgrowth by the Corston Phone Box
Burton Hill path is untidy and the signs require cleaning
These mattes will be reported by Councillor Hatherell.
83/11 - PLAYGROUND INCIDENT
We have heard from Mr. Hussey that his son was accidentally injured whilst playing at the Play Field in Corston. ROSPA have made recommendations and suggestions about some of the older play equipment. Willis Brothers have agreed to look at repairing the picnic bench and the see-saw. Councillor Hatherell suggested that we remove any equipment that is considered hazardous. The Chairman extended grateful thanks to Councillor Gaye.
We are still awaiting for the paperwork to be completed by Wiltshire Council for
the new amended Lease for the Reading Room Play Field as arranged and agreed
by Councillor Thomson Councillor Gaye asked as to whether the Parish Council has agreed to the Terms of Reference. The Chairman replied that it is a lengthy document and will be studied fully.
Councillor Ingham asked for assurance that the £1,000 allocated will be designated for the Corston Play Field
Councillor Ingham proposed we increase the amount allocated to £1,500 this proposal was seconded by Councillor Gaye.
84/11 - AREA BOARD - SHERSTON
It was heard that there were many young people present at the Meeting.
There were proposals for funding presentations. There is an amount of capital available from the sale of the former YMCA building in Malmesbury.
There is a Meeting on June 29th at the Town Hall and detailed Minutes are available on line.
The Meeting closed at 8.55 pm.
The date of the next Meeting is on 16th June 2011.
……………………………………………………. Chairman
……………………………………………………. Dated