MINUTES OF COMBINED COMMISSION WORKING & REGULAR SESSION MEETING HELD APRIL 25, 2016 BEGINNING AT 9:00 A.M. IN CONFERENCE
ROOM #1, IN DUCHESNE, UTAH
Present
Commission Chairman Ronald Winterton; Commissioner Greg Todd, Commissioner Ken Burdick, Deputy County Attorney Tyler Allred, Treasurer Stephen Potter, Recorder Shelley Brennan, Sheriff Dave Boren, Clerk Auditor JoAnn Evans, Event Center Coordinator Kody Abbot, HR Director Melissa Yergensen and Commission Assistant BobbiJo Casper taking minutes of the meeting.
Consideration Of An On-Call Pay Policy
Director Yergensen stated that we haven’t paid our employees to be on call unless they get called out and this clarifies it. Attorney Allred has reviewed it. Commissioner Burdick motioned to approve the On-Call Pay Policy as presented. Commissioner Todd seconded the motion. All commissioners voted aye and the motion passed.
Discussion Of The Centennial Event Center Coordinator Position
Chairman Winterton stated that Kody Abbott is the new Event Center Coordinator at the Event Center. He will be responsible for the complex that the Event Center sits on at the fairgrounds. We will ask him to report weekly and an advisory board will be formed.
Public Works & Landfill Department Update
Public Works Director Ben Henderson, Landfill Director Hal Giles joined the meeting at 9:30 A.M…
Director Giles reported that free dump week has started and they had over 90 loads come in on Saturday. They are now open on Saturday’s until fall. K&K Sanitation in Roosevelt keeps track of loads that they receive and we pay them; it works well.
Director Henderson stated that by using the asphalt zipper on county road 81, it cost us a total of $8,989.83 and a total of $6,125.66 on county road 297. He would like to crack seal in Mountain Home and received a bid from Jones & DeMille Engineering of $161,000 for all roads in that area. If we want them to put out the bids and do inspections, they will, but he doesn’t have the money in his budget and SSD #2 can’t help. Commissioner Todd motioned to allow Jones & DeMille Engineering to put bids together for crack sealing. Commissioner Burdick seconded the motion. All commissioners voted aye and the motion passed.
Discussion Of A Women’s Shelter In The Thompson School
No discussion was held.
Discussion Of A Draft Letter Regarding Nine Mile Canyon SRMA Alternatives And Section 106 Process
County/Community Planning Administrator Mike Hyde joined the meeting at 10:05 A.M…
Administrator Hyde stated that this Special Recreation Management Area (SRMA) exists in Nine Mile Canyon. The Bureau of Land Management (BLM) has asked us to comment. There are three alternatives, and we want to enhance recreation facilities. We feel that to accomplish this, alternative C would be the best approach to enhance recreational opportunities and the interpretation of the cultural resources. The 106 process looks at the impacts. Chairman Winterton stated that these are very good points. Commissioner Burdick motioned to send the letter as written. Commissioner Todd seconded the motion. All commissioners voted aye and the motion passed.
Consideration Of A Dedication Of Public Road And Utility Right Of Way Near The Intersection Of South State Street And County Road #54
Administrator Hyde stated that this is on State Street and county road #54. Huckleberry Homes has 15 acres that they want to develop and is inside Roosevelt City limits so Roosevelt City is requiring them to have alternative access, but there is a stretch of property between their property and the county road owned by Tracy and Darcey Neilson. He recommends that the commission accept the dedication of public road and utility right of way. Chairman Winterton stated that if they don’t want to pay taxes on it, they would need to deed it to the county instead of to public use. Administrator Hyde stated that he will discuss the option with the Neilson’s. Commissioner Todd motioned to accept the dedication of public road and utility right of way from Tracy Grant Neilson and Darcey Neilson. Commissioner Burdick seconded the motion. All commissioners voted aye and the motion passed.
Consideration Of Resolution No. 16-04, A Resolution Adopting The Duchesne County Basic Emergency Operation Plan
Emergency Support Technician Shelly Felter joined the meeting at 10:26 A.M…
Technician Felter stated that they have updated the emergency operation plan that is required to be done every two years.
RESOLUTION NO. 16-04
A RESOLUTION ADOPTING THE DUCHESNE COUNTY
BASIC EMERGENCY OPERATIONS PLAN
WHEREAS, Duchesne County, through its Emergency Management Department and the Local Emergency Planning Committee (LEPC), have revised and updated its Basic Emergency Operations Plan; and
WHEREAS, such review and revisions have received input from many local stakeholders to insure that the procedures outlined therein follow best practices and local practicalities; and
WHEREAS, Mike Lefler, Duchesne County Emergency Manager, along with the LEPC recommend the adoption of this Basic Emergency Operations Plan.
BE IT HEREBY RESOLVED by the Board of Duchesne County Commissioners that the Duchesne County Basic Operations Plan, attached hereto as Exhibit A, and incorporated herein by reference, is adopted in its entirety.
Dated this 25th day of April, 2016.
ATTEST: THE BOARD OF DUCHESNE COUNTY COMMISSIONERS:
______
JoAnn Evans Ronald Winterton, Chairman
County Clerk/Auditor
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Gregory Todd, Member
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Ken Burdick, Member
Commissioner Todd motioned to adopt Resolution No. 16-04. Commissioner Burdick seconded the motion. All commissioners voted aye and the motion passed.
Discussion Of A Contract With Les Olsen Company
IS Director Kent Ogletree joined the meeting at 10:38 A.M…
Chairman Winterton stated that there are concerns about the contract with Les Olsen because there are departments over budget already due to this. Director Ogletree stated that prior to this, the Clerk Auditor’s Department ordered the toner for all printers and cheap cartridges were ordered causing problems for a lot of printers, so they took over but the IT Department doesn’t have the time to stock and place orders. Les Olsen repairs our printers and supplies the printer cartridges. In the beginning there were issues with the bill because prices were wrong, but it has since then been fixed. Commissioner Todd stated that he would like to have a representative from Les Olsen meet with them and he would like to see the signed contract.
Discussion Of The Sound System At The Centennial Event Center And Approving Over Time
No discussion was held.
Consideration Of Vouchers
Deputy Clerk Auditor Connie Sweat joined the meeting at 11:01 A.M…
The commission reviewed vouchers #135154 through #135210 dated April 25, 2016 in the amount of three hundred ninety nine thousand eight hundred eighty five dollars and forty two cents ($399,885.42) as presented by the Clerk Auditor’s Office. Commissioner Todd motioned to approve the vouchers as presented by the Clerk Auditor’s Office. Commissioner Burdick seconded the motion. All commissioners voted aye and the motion passed.
Tax Adjustments – Assessor
Commissioner Todd motioned to approve the attached tax adjustments as recommended by the Assessor’s Office. Commissioner Burdick seconded the motion. All commissioners voted aye and the motion passed.
Fund 41
Commissioner Todd motioned to approve the attached purchases out of fund 41. Commissioner Burdick seconded the motion. All commissioners voted aye and the motion passed.
Consideration Of A Business License Application For Wipeout Tree Removal
Commissioner Todd motioned to approve the business license pending a State of Utah license and Administrator Hyde’s signature. Commissioner Burdick seconded the motion. All commissioners voted aye and the motion passed.
Closed Session
Commissioner Todd motioned to enter into and out of Closed Session for the purpose of discussing litigation issues at 11:18 A.M. Commissioner Burdick seconded the motion. All commissioners voted aye and the motion passed.
Deputy County Attorney Jared Tingey joined the meeting at 11:22 A.M…
Entered back into Combined Meeting at 12:15 P.M…
Consideration To Take Action Discussed Under Closed Meeting
Commissioner Todd motioned to approve recommendations from the Attorney’s Office and negotiate with Carbon County. Commissioner Burdick seconded the motion. All commissioners voted aye and the motion passed.
Consideration Of Minutes For Combined Commission Meetings Held April 11th, 2016
Commissioner Todd motioned to approve the minutes as amended. Commissioner Burdick seconded the motion. All commissioners voted aye and the motion passed.
Consideration Of Minutes For Combined Commission Meeting Held April 18, 2016
Agenda item was postponed by general consent.
Commission Calendaring
Adjourn
Chairman Winterton adjourned the meeting at 12:52 P.M.
Read and approved this 9th day of May 2016.
Ronald Winterton / JoAnn EvansCommission Chairman / Clerk/Auditor
Minutes of meeting prepared by BobbiJo Casper______
Combined Commission Meeting April 25, 2016
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