MINUTES OF PARKWYDDN JFC MANAGEMENT COMMITTEE MEETING SEPTEMBER 2014

Venue:Godfrey Ermen Junior School

Date & Time: 02 September 2014; 7.30pm

Present: Dave Greene (Chair), Trevor Dutt (Secretary & U11), Joanne Croft (Social), Tommy Rook (Development), Steve Doyle (Minutes), Jordan Green, (U10), Wayne Green (U11, Predators), Liam Kenny (U14).

Apologies: Julia Williams (Treasurer), Kevin Handford (Soccer School)-holidays, Dave Adamson (U7), Ian Main (U7), Jonathon Jones (U9), Patrick Pollock (U10), Andrew Brown (U11 Phoenix), Dave Walton (U12 Predators), Sam Jackson (U12 Phoenix), Anthony Corbishley (U15), Lee Chester (U15), Dave Ferguson (U16).

Meeting opened by Dave Greene at 8.00pm

Chairman’s and Secretary’s Report

As the information and discussion points were basically the same for both Officers’ Reports, Dave & Trevor delivered the information in unison. Both referred to the latest AGM minutes. Dave believed the poor turn-out was due to holidays and also some teams were engaged in friendlies this evening thus occupying the managers. Future meetings will differentiate between “apologies” and “absent”. Hopefully future meetings will be better attended.

Registrations and Fees

The hard work invested through the summer has reaped dividends. The standing order process appears to be working well considering it was adopted at short notice. 90% of Registration forms and fees have been submitted. These monies can now go immediately into Club for training gear etc.

It appears all teams have sufficient players, though Jonathon (U9) may have some problems.

As the Registration process went well, Trevor proposed the system could be initiated as early as June in 2015.

Training

Trevor found it difficult to secure regular, conveniently timed winter training slots at various establishments mainly due Clubs’ like Monton and Winton getting there first. However, the following places and times have been provisionally agreed:-

AJ Bell Stadium (Salford Rugby) – Tuesdays – Under 15 – 6.00pm till 7.00pm

Wednesdays – Under 14 & 16 6.00pm till 7.00pm

Salford Academy (Brookhouse) –

Monday - U11 Predators

U12 Phoenix 6.00pm till 7.00pm

Wednesday - U11 Phoenix

U12 Predators 6.00pm till 7.00pm

Salford Academy HallTuesday & Wednesday U7/9/10

Liam (U14) stated his team will not be taking up the option of Wednesday training. He and his team have always trained on a Monday. He has taken up the option of training at Bridgewater School, Worsley. He also said the team will fund their own training. Both Trevor & Dave said this flew in the face of an agreed (AGM) process of arranging and funding training requirements at a central level. Liam admitted he did not attend the AGM, however, he was quite adamant to stick to his traditional Monday training and he was positive his players’ parents would be of the same opinion.

Although not following the agreed AGM principal, Trevor couldn’t see any serious problem with Liam’s training agenda. He would endeavour to find another team to fill the Wednesday training slot.

Trevor informed the meeting that new flagpoles, nets, pegs, clips etc are on their way.

Paying Referees’

As agreed at the AGM, the Committee will commit themselves to supplying each manager with monies to meet the referees’ fees. Each will receive the money envelope well before each match.

Contact with the Leagues

Dave reminded the managers present and ensured it be covered in the minutes, managers must restrict contact with the Leagues’ to their Divisional Secretaries. Any issues that need addressing further up the food chain must be routed through himself or Trevor.

Club Tournament

On the drawing board at present. Initial thoughts - it will be held over two days-one for younger teams, other; the older lads.

Club Website

Trevor said it was virtually up and running. Just some snags to iron out. He believes the site is far better than the previous one, lots of differences which will be beneficial. Trevor is waiting for Salford League fixtures to upload. Also the Club will require Team photos and any relevant photos that put the Club in a good light to populate the site.

Paying Subscriptions by Standing Order

As stated at the opening, good take-up of the system. Some teething problems at first, but once the system was discussed, on some occasions, face to face with a selection of parents the process was readily adopted.

Liam (U14) said his parents have voiced concerns about the system and probably wouldn’t adapt. He also had some misgivings. Parents are frightened of passing over their bank details to the Club. Trevor stated the Club doesn’t need the parents details, under the SO process it is the Club that passes on their bank details for the parent to notify their bank. After discussion, Liam agreed for Dave, Trevor or both to meet with the parents on Monday 8th September when the SO process and other areas of concern can be discussed in an open forum. Dave reminded Liam the new processes suggested and agreed at the AGM were to develop and benefit the Club as a whole. Liam had nothing against the system personally, he just envisaged problems with the less well-off parents. He agreed to take away some SO forms to pass on to the parents.

At this point Tommy suggested we try to arrange a meeting for all parents and explain fully the Club’s vision. Dave said this has been tried and failed numerous times. However, Dave (and Trevor concurred), they would attend parents’ team meetings if desired.

Soccer School

Joanne insisted that she needs help handling the SS. Kevin has been on holiday of late and his absence highlighted how thin on the ground the Club is at this level. Trevor said, with Kevin’s help, we should approach the parents to see if a few could assist and go as far as taking up a coaching position. He will discuss with Kevin.

At the close of the Officers’ Reports, it was unanimously agreed by the meeting to accept the AGM Minutes.

Correspondence

Trevor enlightened the meeting with information the Club has received.

  • Liam/Leslie/Tom have been stood down from Bolton & Bury League.
  • FA have moved HQ to Platt Lane.
  • Trevor has made initial enquiries how the Club can progress a level when applying for the Club FA Charter Status. He has been informed the next level is known as, Developmental Status. Some of the criteria to be met is having a Level 2 Coach (the Club have two). The submission of a Three Year Club Plan to encompass where the Club sees itself in the future and how we will get there. One aspect of the Plan would be how the Club handle players’ over 16? It is early days’ but the benefits of attaining this status could be access to extra funding.
  • Check of the FA Affiliated Teams’ data on website showed three Parkwyddn teams had been deleted. Trevor has contacted and corrected.

Treasurer’s Report

Julia unavailable. Nothing to report. See Development.

Welfare

Dave had little to report-start of season.

Most CRTs’ have been done. He needs to speak to Jonathon/Ian/Julia/Tommy. Although Development Officer; Tommy is required to do a CRT.

Trevor will be attending a Welfare Workshop (04/09/14?)

Trevor pointed out that one more team on the Club’s books and we would have to have two Welfare Officers’.

Social

Halloween Party arranged @ Henleys, (old Taylors), Saturday 01 November 2014.

Joanne has the promise of two helpers, but as there will be food on, she could with some more help. Someone will be needed for the door as well.

The food will be hot dogs and Chilli.

Joanne needs the tickets as soon as, and would like some posters. Trevor to action.

Development

  • Tom has a great concern that the club could miss out on £50K Council funding mainly because the Club haven’t signed off their Annual Accounts. These documents are pivotal in acquiring a share of any grants going.
  • The Club’s spending urgently needs reconciling, especially the spending of the £15K grant given to us some time ago. The Council have not yet formally audited our records, but they could do. To assist in the reconciliation, Steve Doyle (a cheque signatory) will approach TSB Bank for copies of all cheques issued by the Club since April 2012. If there is a significant charge levied by the bank, we could request specific cheques that are causing a problem.
  • Tom enquired as to whether certain invoiced charges have been paid-in Julia’s absence, Trevor is confident all outstanding debts have been settled but will double check with Julia.
  • The toilet block is almost ready for use. However, cannot yet be used by the children, as the surrounding area is unsafe-resembling a building site.
  • Tom has had a quote of £550 per cabin dressing room window just to fix the hinges. This is absurd and Tom has approached two possible suppliers and service providers, one based in China, the other Bolton. Probably the Bolton provider may be the best and cheapest selection. He will acquire quotes.
  • Tom is still getting mither from local residents about state of the park post matches. The meeting as a whole said this criticism is completely unwarranted-managers, players and parents endeavour to keep the playing/viewing areas tidy. The process of tidying includes disposal of dog dirt from the pitches which could only have been deposited there by animals owned and walked by the complaining local residents. Also the club cannot be held responsible for the state of the park in the lengthy periods the Club are not playing football.
  • Tom regaled same old request. Please keep compound tidy!!!

Other Business

  • Our Patricroft pitch has now been lined out as a 9-a-side pitch. No more 11 a-side matches. All 11 a-side games to be played at Brookhouse. Liam requested that if there is any pitch allocation process, can his team, U14, use pitch 3. Trevor couldn’t see any problem with playing where we want.
  • County Cup Fixtures have now been arranged. They are on the FA website somewhere. The games are targeted for Sundays. Liam enquired can they switch to a Saturday? Dave believed the only way to do this is approaching the opposition’s manager.
  • Jordan said he was available to take up a Goalkeeper Coaching Badge-Dave said Anthony C. had already volunteered but can see nothing wrong with the Club having two GK Coaches. To be considered.

At this point Liam proudly informed the meeting he holds a GK Coaching Badge. He will seek out the necessary paperwork. Trevor will check with the FA.

Meeting closed 9.30pm

Minutes-Steve Doyle

02/09/2014

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