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Minutes of Ibberton Parish Council Meeting 11th February 2016
A Meeting of Ibberton Parish Council was held in the Village Hall on Thursday 11th February 2016 commencing at 19.30.
Present: Councillors: D Old (Chairman); S Harris; I Freeland, C Doran and C Carsley
Parish Clerk: M Wilson
Public: None
Apologies: Received from NDDC Cllr A Burch
Cllr Old was delayed so Cllr Harris initially took the Chair.
67. To approve the minutes of the meeting held on 14th January 2016: These were approved and signed by the Deputy Chairman. Cllr Carsley thought the copy displayed on the web site might have an erroneous “footer” – the clerk will check and amend if necessary.
68. Matters arising: The clerk reported that the new web site was fully operational; the bank mandate had been successfully changed; DCC Highways has been advised about the poor state of Back Hollow; a gift voucher for £25 from Harts has been given to the previous clerk
69. Declarations of interest and Dispensations: Cllr Freeland and Cllr Old declared interests in planning application 2/2015/1939 and took no part in the decision.
70. To consider planning application 2/2015/1939/House – Belflyns, Washing Pool Lane, DT11 0EN – application to erect a three bay oak framed garage with external staircase to studio/store above: There were no objections
Cllr Old then took the Chair.
71. Highways: i) finger posts: The clerk noted that the Chairman had repaired and re-painted all the fingerposts bar that at Leigh Cross. The clerk showed a photograph of the Leigh post which is in the Normtec workshop in Shillingstone. New arms are needed which Cllr Freeland volunteered to make. New letters might be needed and a new post. The clerk will ask for a breakdown of costs – post, letters (plastic or metal) etc. He will also approach the AONB team about payment – given DCC removed the post without reference to the parish council it seems unfair that the parish council should have to pay. iii) other Highway matters: Nothing to report.
72. Financial matters:
i) accounts for payment: The following payments were approved:
Cheque 145 – M Wilson - £25.00 – reimbursement of gift voucher
Cheque 146 – M Wilson - £60.00 – second half of clerk’s annual honorarium
ii) external audit arrangements: The clerk reported that these are changing from March 2017. Small authorities with annual income and expenditure below £25,000 have an option to remain in or opt-out of the external audit arrangements being put in place by the Smaller Authorities Audit Appointments Limited (SAAA). In reality there is little or no impact on Ibberton either way. There should still be no charge for the external audit but if perchance income or expenditure should unexpectedly rise above the £25k threshold and a full external audit is required then by staying in the new system the cost will be £200. If we opt-out we would have to make our own arrangements to establish an external audit panel where the cost would be uncertain. It was agreed to remain within the SAAA remit.
73. Correspondence and other items of interest: i) Queen’s 90th birthday beacon celebrations: Details of bonfire events on 21st April 2016 had been received from NALC – noted.
74. Date of next meeting: Unless any urgent matters arise the next meeting will be the Annual Meeting on 19th May 2016,
75. Close of meeting: With no further business to discuss the Chairman closed the meeting at 7.55 pm.