MINUTES OF GENERAL MEETING OF
YAMACRAW COMMUNITY DEVELOPMENT ASSOCIATION
MONDAY 22nd SEPTEMBER, 2008
1. CALL TO ORDER
The President called the Regular Monthly Meeting to order at 7:25 p.m. on Monday, 22nd September, 2008.
2. VENUE
The meeting was held at the Parish Hall of the Anglican Church of The Epiphany, Prince Charles Drive & Elizabeth Estates.
3. MEMBERS PRESENT
The following persons were present:
Mr. Karl P.N.R. J Spencer, JP.
Mr. Joseph R Curry
Mr. Philip Carey
Mr. Ernst Rumer
Ms. Arrie Evans
Mr. John Robertson
Mr. Prince Rahming
Mr. Ken Strachan
Ms. Ena Williams
Mr. Keith Simms
Mr. Leslie Bowleg
Ms. Royann Dean
Mr. E. J. Bowe
Mr. Hugh Chase
Ms. Petrona Smith
Mr. Eric Ingraham
Mr. Joseph Henfield
Mr. Joseph Harris
Mr. Louis McDonald Major
Ms. Delores Edwards
Mr. Kenneth Bethell
Mrs. Ancha Musgrove-Cleare
4. ABSENT WITH APOLOGIES
The following persons were absent with apologies:
The Hon. Brent Symonette, MP, JP
Mrs. Melanie S. Griffin, M.P., J.P.
Mr. Philip Brown
Mrs. Patricia Brown
Pastor Drexel Gibson
Mrs. Marguerite Musgrove
5. OPENING PRAYER
Mr. Ken Strachan gave the Opening Prayer.
6. WELCOME
The President welcomed all present.
7. PASSAGE OF MINUTES
Mr. Ernest Rumer moved a motion for acceptance of the minutes of the previous meeting. Mrs. Arrie Evans seconded the motion. It was unanimously carried.
8. YAMACRAW YOUTH/ COMMUNITY MARCHING & CONCERT BAND
Mr. Joseph R Curry stated that the band resumed practice sessions on September 12 and that sessions are ongoing. Announcements have been placed with ZNS Radio, TV and Cable Bahamas Notice Board. The banner is not completed as yet, but it will be ready for mounting at Epiphany at the end of this week. Mr. Curry stated that he had received a call from the Rotary Club of East Nassau over the weekend asking him to come and receive a cheque in the amount of $3000 on Friday. The funds will be deposited to the Association’s Account. They will be specifically earmarked for the purchase of additional band instruments.
The meeting extended thanks to Mr. John Robertson who was is the connection between the Rotary Club and the Y.C.D.A. Inventory is now being taken of instruments to see how many instruments the band still has in its possession.
The band is presently focusing on the Christmas Tree Lighting and Carol Service. Canon Archer has given his full support for and of the band and has offered extra days for practise sessions. The band will be restructured over the next few weeks and months. Everyone is asked to help with the band in order to sustain the band and the need for supervision of attendees was strongly stressed. The band will perform at the November Regular Monthly Meeting. A mentor program has been established between the Royal Bahamas Police Force and the Y.C.D.A. Band.
9. MOVIE IN THE PARK
Mr. Joseph Henfield expressed his thanks to the membership for their participation in this event. It was suggested that the Movie in the Park venue should not be changed from the Yamacraw Town Centre. The President stated at the last Council Meeting it was unanimously agreed that this event should be moved back to the Sunglow People’s Park, Colony Village, where the event was the most successful in attendance over the past three years.
Further, the Council concluded that the event could not be described as successful in terms of the output to the input, as nearly $ 2,000, inclusive of donations of light refreshments ,were spent to put on this event and the attendance was very small compared to last year.
It was also decided that the movie should be viewed by the Committee before hand so that a better choice of the movie is made and that the event be better organized in 2009 with a better system of protol in place.
Mr. John Robertson, Mr. Ken Strachan, and Verna Musgrove were thanked for their donations of light refreshments which were provided complimentary to attendees and Miss Margaut Dillette for providing the movie.
Mr. Joseph Henfield and Members of Movie in the Park 2008 were also thanked for their contributions.
The following were named to the 2009 Movie in the Park Committee:
Mr. Joseph Henfield- Chairman
Mr. Joseph Curry
Ms. Royann Dean
Mrs. Delores Edwards
Mr. Ken Strachan
Mr. Eric Ingraham
10. Matters Arising
The meeting thanked the M.P. for St. Anne’s for the speedy repairs of the potholes along Rugby Drive and Meadows Boulevard and looked forward to repairs to the potholes along Everglades Drive and Spencer Close in the Township of Winton Meadows. The park in St. Andrews Beach Estates is still in disrepair and needs to be rid of its overgrowth.
The meeting also thanked the Parliamentary Representative for Yamacraw for arranging for the cleaning of the Public Park in Star Estates and looked forward to the configuration at Star Estates. The derelict vehicle at the intersection of Nassau East and Yamacraw Hill Road has not been removed as yet.
The meeting charged the Parliamentary Representative for Yamacraw with the action plan to address the concerns in St Andrew’s Beach Estates and with the removal of the derelict vehicle at the said intersection.
11.FINANCIAL REPORT
Mr. John Robertson on behalf of the Treasurer presented the Financial Report on a new format. This Report showed that the Working Balance on YCDA Account to be $4,205.35 and YCDA Band Account to be $ 6,500. Hence, a balance of $ 10, 705.35 as per Bank Statement .Mr. Eric Ingraham moved a motion for acceptance of the report as presented.
Mr Louis Mc Donald Major seconded the motion. It was unanimously carried.
Mr. Kenneth Strachan agreed to prepare and submit future Financial Monthly Reports on the new format prepared by Mr. John Robertson and thus relieve the President of the preparation of the Financial Statement which he has had to do for the past four years... The meeting looked forward to the Assistant Treasurer and Treasurer working hand in glove to prepare the Financial Report and thanked Mr. Robertson for preparation of the new format. The meeting further invited Mr. John Robertson to email the new format to Mr.Kenneth Strachan for action.
11.2 REFRESHEMENTS
Thirty-nine dollars and fifty cents were collected for refreshments.
11.3 CONTRIBUTIONS
Three Hundred and sixty-dollars were collected for annual contributions for the year 1st October, 2008 – the 30th September, 2009. The following is a breakdown:
$ 50 from Mr. Phillip Brown
$ 5 0 from Mrs Patricia Brown
$ 50 from Ms Petrona Smith
$ 50 from Mrs Arrie Evans
$ 50 from Mr. John Robertson
$ 50 from Mr. Eric Ingraham,
$ 20 from Mr. Joseph Henfield
$ 20 from Mr. Kenneth Strachan
$ 20 from Pastor Drexel Gibson
11.4 SALE OF STOCK ON HAND
Forty-nine dollars and fifty cents were collected for disposal of stock on hand.
11.5 CREDIT OF STOCK
Two Hundred and thirty-one dollars and fifty cents are owed for credit of stock on hand at meeting’s end.
12. PAID RUBBER DATE STAMP
The meeting suggested that a paid rubber date stamp be ordered in the name of the Association to stamp all receipts issued by the Association. In this regard, the Secretary was charged with the action plan.
13. POLICE REPORT
It was noted that the Police is no longer present at general meetings, even though contact was made by the Secretary for someone to attend meetings. The President invited the Secretary to personally contact the Officer in charge and invite him and or his representative to attend Regular Monthly Meetings.
14. CONCERNS
The meeting noted the following concerns:
There is a duplex on Meadows Blvd. which is zoned for single family homes. There is a tractor operating business on Jasmine Drive. The Police Officer on Meadows Boulevard continues to be fixing vehicles from his yard. Also, there is a heavy equipment business operating from a yard immediately south of Meadows Park and sandwiched between Violet Drive and Orange Drive.
The concerns were cited for attention by the Police, as they are breaches of the Winton Meadows Covenants.
15. COMMUNITY CHRISTMAS CAROL SERVICE AND TREE LIGHTING SERVICE
Due to the approved absence of the Chairperson of this annual event, no update was given to the meeting. It is hoped that an update would be given at the October Meeting.
16. MOTION FOR ADJOURNMENT
At 8:25 pm., Mr. John Robertson moved for an adjournment of September Meeting to Monday October 27, 2008 at the same venue and time. Councillor Royann Dean seconded the motion. It was unanimously carried.
17. CLOSING PRAYER
Mrs. Delores Edwards offered the Closing Prayer.
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