Minutes of a Meeting of the Chatham-Kent Family Health Team Board

Held on January 21, 2016 at Swiss Chalet in Chatham

Present:Julie Fass

Leo Marentette

Elinor Mifflin

Wayne Schnabel

Rob Watson

Jim McNamara

Laura Johnson

Alison Mills

Dr Allison Morand

Milind Patel

Paul Weese

Regrets:Dr. Dennis Atoe

1.1Meeting called to order at 6:27 p.m. by Chair.L. Marentette

2.1Approval of Agenda:

J. Faas moved the agenda be accepted as printed, seconded by P. Weese..

--Carried

3.1Approval of Minutes:

W. Schnabel moved the minutes, seconded by E. Mifflin.

--Carried

4.1Committee Reports:

  1. Finance Committee – L. Marentette – no reports at this time
  2. QI/IT – The committee did not meet this month. There was a report done by J. Bartell included in the AGM package. The report was well done and addressed the indicators.
  3. Governance Committee – W. Schnabel reported that the committee did not meet but noted that P. Weese has done an excellent job.
  4. Community Relations – In general we are struggling with the name of this committee and just what it is. We should determine what this committee’s tasks should be and possibly change the name to Community Advisory Committee. It asked that members send ideas to P. Weese and further discussion would follow.
  5. Executive Committee – R. Watson reported that a meeting has been set by the hospital for Friday, February 12th from 8:00 am to 10 pm re co-ordinating Health Links. L. Johnson would ask case managers to come to the February meeting.
  6. HR Committee –W. Schnabel will be working with E. Mifflin on this committee. They have been provided documents from G. Weir. W. Schnabel and E. Mifflin will meet in February with E. Bene, our HR Manager.W. Schnabel will be chair of this committee.

5.1 A. Mills presented the Financial Statements for November and December.

Cheque register. It was noted that cheque #4875 issued to L. Marentette in the amount of $367.25 was for expenses at the AFTHO conference R. Watson moved that this expenditure be approved, seconded by E. Mifflin. --Carried

It was noted that the Financial reports include actuals for months of October November and December. A. Mills noted that we have $167,425 to pay back to the MOH. It will be divided into 4 payments and the reason for this is the unfilled Nurse Practitioner position. $135,000 will be deducted off of 4 months of our monthly remittances and we must pay $32,000 by cheque.

Financial Statements moved by R. Watson, seconded by W. Schnabel.

--Carried

6.1 Business arising from the Minutes and Outstanding Items:

a) Website promotion – nothing to report at this time

b) Expansion Program – Wallaceburg Site

The project has currently raised $165,000 out of $200,000.00. This item can be removed from the agenda. W. Schnabel thanked R. Watson for all his work on this project .

c) Chatham Kent Community Safety and Well Being (formerly Mental Health) – This committee has been disbanded. This item can be removed from the agenda.

d) LHIN Transitional Issues for Consideration: No discussions have occurred with G. Switzer. There are a lot of unknowns at this point. Nothing is in place that dictates where we fall.

7.1Executive Directors Report:

L. Johnson reviewed the Executive Director report. E. Mifflin inquired as to why we appear to have lost 1000 patients since August. L. Johnson advised that it does take a couple of months for the MOH to catch up on numbers. For example Dr. Payne’s patients were transferred to Dr. Ibrahim and Dr. Yee. All these patients need to re-sign roster forms to these two physicians.

Privacy training has been done by E. Bene and L. Johnson. How does this affect our connection with the LHIN. L. Johnson advised that we are the custodians of all charts. To release information, the patient must come down to see L. Johnson and sign the appropriate release of information form. R. Watson moved the report be accepted as printed, seconded by E. Mifflin.

--Carried

8.1New Business:

a) Potential New Board Members

We have 2 potential new Board Members but we have only one spot remaining. Both individuals are HR professionals. The candidates are Anne Devereux and Susan Paulley. These individuals will be interviewed by W. Schnabel and L. Marentette, and they will come back to the Board with a recommendation.

Julie Faas moved accepting Milind Patel, seconded by Leo Marentette.

b) L. Marentette has toured the new Admin Office. L. Johnson explained how the move came about with the drugstore requiring more space and J. VanMinnen approached us to see if we would move. L. Johnson advised him that we would consider this but we could not incur any costs to do so. The new admin building will house A. Mills, S. Shwackhammer, L. Johnson and E. Bene along with the Health Links Case Managers. We are eligible for one more case manager which will be funded by the LHINS. L. Olah will be travelling to various sites.

9.1Adjournment:

L. Marentettemoved to adjourn at 7:24 p.m.

--Carried

Next meeting: Wednesday, February 24th at 5:00 pm Chatham office

These Minutes were recorded and transcribed by Linda Olah to whom any errors and omissions should be reported.