Minutes Have to Be Approved at Upcoming Meeting

MINUTES HAVE TO BE APPROVED AT UPCOMING MEETING

MONTHLY MEETING FOR TOWNHOUSE SQUARE

APRIL 21, 2016

CALL TO ORDER:

Meeting called to order at 2:00 PM by President Carl Blaize. Ed Armstrong advised all in attendance that the Regular Monthly Meeting Agenda was posted on Sunday, April 16, 2016 at 1:00 PM.

BOARD MEMBERS PRESENT:

Carl Blaize, Linda McFadden, Ed Armstrong and Steve Kuruc were present at this meeting. Bob Allan, Property Manager, from Safe Harbor was also present.

OWNERS PRESENT:

Dan Moriarty Joni BLaize Bruce Sonnenberg Joan Sonnenberg

Theresa Gibbons Steve Scripps Phoebe Ruby Don Rekus

Marrolyn Rekus Bob Liacone Shay Austin Garrett Smith

Barbara Wylam

READING AND DISPOSAL OF UNAPPROVED MINUTES:

Ed Armstrong read the minutes from the March 17, 2016 Board Meeting. The minutes in question have already been posted on the web-site. Carl Blaize made a motion to approve the minutes as written for the March 17, 2016 Board Meeting. The motion was seconded by Steve Kuruc. The motion was approved 4 to 0.

MANAGEMENT COMPANY REPORT:

Bob Allan discussed the recent inspection done by the Fire Marshal and what steps have to be taken to bring the property up to standards ( also see discussion under New Business).

SOCIAL COMMITTEE:

Phoebe Ruby reported that Girls Nite Out held on 4/16 at the Chickee-Hut was highly successful. Sixteen people attended this social event. Phoebe stated she will keep the community advised of future plans.

TREASURER’S REPORT:

Linda McFadden stated that the expenses are in line. Currently slightly over budget, but Linda explained that this is due to the many projects being done at the present time. Linda brought to our attention that one owner/unit has fallen behind 2 quarters on the Maintenance Fee. Procedures are being taken to bring this owner up to date.

BUILDING AND GROUNDS COMMITTEE REPORT:

Steve Kuruc advised all in attendance that he supervised the tree trimming. This project was completed with half the cost of monies budgeted. Steve expressed his thanks to efforts of Don Rekus in assisting him in the completion of several projects. Steve also thanked Bruce Sonnenberg for the painting the area way between Buildings A & B. Pam Scripps has also taken over the responsibility of taking care of the flowers at the main entrance to pool area.

Steve Kuruc advised that the Fire Marshall suggests a need to take off the locks of the electrical cabinets.

a.  SPRINKLER SYSTEM IN THE CARPORTS:

Steve Kuruc reported that the system has been tested and it is working up to standards.

b.  PLAN TO IMPROVE DRAINAGE BEHIND B BUILDING:

Steve advised that he will be replacing the flexible line behind Building B.

OLD BUSINESS:

a.  GROUP PLAN FOR A/C SERVICE:

Carl Blaize updated the owners on the upcoming A/C maintenance being done by Holiday Air. The owners that signed up for this work, through the efforts of Rick Maguire, will be contacted by Holiday Air in order to set up a scheduled appointment.

NEW BUSINESS:

a.  DISCUSSION ON THE NEED TO CHANGE THS DOCUMENTS REGARDING MAJOR CONSTRUCTION PROJECTS BY INDIVIDUAL OWNERS/UNITS:

Carl Blaize discussed the need to research the proper procedure to change the Docs or Rules and Regulations to prevent major construction projects being conducted in the prime season periods. The current construction being done at unit A 108 has caused considerable noise and complaints. The Board has received several complaints from both owners and renters regarding this early morning noise that was conducted during “high Season”.

After much discussion, Steve Kuruc will head up this project to propose a solution. Steve will research this topic and provide a proposal for review at our next scheduled meeting.

b.  DISCUSS THS RESPONSE TO FIRE DEPARTMENT INSPECTION:

Carl Blaize discussed the recent inspection report from the Fire Marshal (report dated 01/05/16). To bring up to standards it is projected to cost approximately $3,400.00. Carl

Blaize made a motion to take down the decorative lights at the pool for the present time.

The motion was seconded by Linda McFadden. Motion passed 4 to 0.

OWNERS TIME:

Shay Austin wanted to know where the monies from the Leasing Fee go and how are they used. It was explained that these monies go into the general/common fund in the budget. Monies are used for general repairs and maintenance of the property.

The use of Gas Grills was discussed at great length. Some units/owners are not following the proper procedures illustrated in Addendum “A” of Townhouse Square Rules and Regulations approved by the Board of Directors on November 20, 2014.

Rule 12:

Charcoal grills and hibachi grills are not permitted. Gas-fired grills or other similar devices used for cooking, heating, or any other purpose, shall not be used or kindled on any balcony or under any overhanging portion or within 10 ft (3m) of any structure. Electric ranges, grills, or similar electrical apparatus shall be permitted. Tanks must be stored outside and secured during extreme weather events. Check with the Board of Directors for proper storage instructions.

Rule 13:

When using L.P. gas, cylinders shall be at least 10 feet from any building openings (such as windows and doors) and at least 20 feet from air intakes for air conditioning and ventilating systems. L.P. gas cylinders shall not be located on balconies above the ground floor of each unit.

Rule 14:

Electric grills may be utilized on the balcony.

ADJOURNMENT:

Carl Blaize thanked everyone for their attendance at this meeting. Steve Kuruc made a motion to adjourn the meeting and the motion was seconded by Linda McFadden. Motion was approved 4 to 0.

President Carl Blaize advised that the next meeting will be held on May 12, 2016 at 2:00 PM at the Chickee-Hut

Meeting adjourned at 2:40 P. M.

Ed Armstrong

Secretary

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