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Transportation and Public Works Committee

Meeting Minutes1 of 12

September 19, 2006, lt

TRANSPORTATION AND PUBLIC WORKS COMMITTEE MINUTES

Tuesday, September 19, 2006

MEMBERS: / PRESENT:
E.Gibbons, Chair / E.Gibbons
J. Batty, Vice-Chair / J. Batty
T.Cavanagh / T.Cavanagh
L.Sloan
S.Mandel / S.Mandel

ALSO IN ATTENDANCE:

Councillor B.Anderson
Councillor K. Leibovici
Councillor M. Nickel
Councillor M. Phair
Councillor D. Thiele
A. B. Maurer, City Manager
J.Wright, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER

Councillor E.Gibbons called the meeting to order at 9:32 a.m.

Councillor L.Sloan was absent.

A.2.ADOPTION OF AGENDA

MOVED T.Cavanagh:

That the September 19, 2006, Transportation and Public Works Committee meeting agenda be adopted.

CARRIED

FOR THE MOTION:J. Batty, T.Cavanagh, E.Gibbons.

ABSENT:L.Sloan.

A.3.ADOPTION OF MINUTES

MOVED J. Batty:

That the August 21/22, 2006, Transportation and Public Works Committee meeting minutes be adopted.

CARRIED

FOR THE MOTION:J. Batty, T.Cavanagh, E.Gibbons.

ABSENT:L.Sloan.

B.PROCEDURAL MATTERS

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

The Committee exempted the following items for debate: D.2.a., D.2.b., D.2.c., D.2.d., D.2.e., G.1.a., G.1.b., G.2.a., G.2.b., G.2.d. C and G.3.b.

M.Koziol, Transportation Department, answered the Committee’s questions.

MOVED T.Cavanagh:

D.3.STATUS OF REPORTS

D.3.a.Costs of Damages to 156 Street

That the revised due date of October 24, 2006, be approved. / Transportation
Due: Oct. 24, 2006

D.3.b.Effectiveness of Current Trolley System

That the revised due date of October 10, 2006, be approved. / Corporate Svcs.
Due: Oct. 10, 2006

D.3.c.EdmontonTransitUniversalPass Program

That the revised due date of November 21, 2006, be approved. / Transportation
Due: Nov. 21, 2006

D.3.d.Public Proposal Call – Surface Parking Lot

That the revised due date of October 10, 2006, be approved. / AMPW
Due: Oct. 10, 2006

D.3.e.South Transit Garage

That the revised due date of November 7, 2006, be approved. / AMPW
Due: Nov. 7, 2006

D.3.f.Funding Options for Purchase of Municipal Property

That the revised due date of October 10, 2006, be approved. / AMPW
Due: Oct. 10, 2006

G.REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.1.ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.c.Sole Source Contract – Construction of Hardisty Control Works 

That the sole source contract for the Hardisty Control Works (shored excavation of shafts, control gate installation, gate control and monitoring systems and raising of the Combined Sewer Overflow (CSO) system) with Alpha Construction Inc., in the amount of $3.1 million, in a form acceptable to the City Manager, be approved. / AMPW
City Manager

G.1.d.Increase to Purchase Order – Repairs to Mill Woods Recreation Centre Roof Drain System 

That an increase to purchase order R905189, from $250,000 to $321,470 (GST exclusive), be approved. / AMPW

G.1.e.Leger Transit Centre and Building 

That the appointment of A & E Architectural Group to provide prime consulting services for the design of the Leger Transit Centre and Building, up to an estimated cost of $274,000 (GST exclusive), be approved. / AMPW

G.1.f.Change Order to Construction Contract – Sure Form Construction Ltd. - Bioreactor and Clarifier #11 – Gold Bar Wastewater Treatment Plant 

That a change order in the amount of $200,000 (including GST), to provide additional work required to accommodate the Recycled Water Facility, be approved. / AMPW

G.1.g.Purchase Order Increase – Consultant Fees – New Belle Rive Fire Station 25F 

That Purchase Order No. R900556 (Bennett Architect Inc.) for consulting services for the new Lake District Station 25F be increased by $68,784, from $176,500 to $245,284 (GSTexclusive). / AMPW

G.2.TRANSPORTATION DEPARTMENT

G.2.c.Change Order for Consulting Agreement: 105 Avenue Corridor Preliminary Engineering Design Study (P.O. #R903821) 

That the Consulting Agreement with Associated Engineering Alberta Ltd., for the 105 Avenue Corridor Preliminary Engineering Design Study (Purchase Order R903821), be extended by an additional $46,800 to a total contract value of $296,600 (including GST). / Transportation

G.3.OTHER REPORTS

G.3.a.Open Tenders $1,000,000 or Greater (Inclusive of GST) as at August 28, 2006

That Administration award the tender projects, outlined in Attachment 1 of the August 28, 2006, Corporate Services Department report 2006COF083, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.

CARRIED

FOR THE MOTION:J. Batty, T.Cavanagh, E.Gibbons.

ABSENT:L.Sloan.

B.2.TIME SPECIFICS AND DECISION TO HEAR

MOVED J. Batty:

That the following item be made second item of business:

G.2.b.Mature Neighbourhood Strategy and Cost Analysis

CARRIED

FOR THE MOTION:J. Batty, T.Cavanagh, E.Gibbons.

ABSENT:L.Sloan.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Traffic Enforcement in Mobile Home Communities (K. Leibovici/
L.Sloan) 

MOVED J. Batty:

That the August 1, 2006, Corporate Services Department report 2006COL011 (Item D.2.a.) be postponed to the October 10, 2006, Transportation and Public Works Committee meeting. / Corporate Svcs.
Due: Oct. 10, 2006

CARRIED

FOR THE MOTION:J. Batty, T.Cavanagh, E.Gibbons.

ABSENT:L.Sloan.

D.2.c.Moratorium on Planting of Elm Trees (L.Sloan), Planting of New Elm Trees (M.Phair) 

MOVED J. Batty:

That the August 30, 2006, Transportation Department report 2006TD7102 (Item D.2.c.)be postponed to the October 10, 2006, Transportation and Public Works Committee meeting. / Transportation
AMPW
Due: Oct. 10, 2006

CARRIED

FOR THE MOTION:J. Batty, T.Cavanagh, E.Gibbons.

ABSENT:L.Sloan.

Mayor S.Mandel entered the meeting.

D.2.b.Strategic Rail Development (M. Nickel) 

B.Stephenson, Transportation Department, made a presentation and answered the Committee’s questions.

MOVED S. Mandel:

  1. That Administration include rail and intermodal as an integral part of the Transportation Master Plan.
  2. That Administration meet with the City’s regional partners to work together to promote rail and intermodal.
/ Transportation

CARRIED

FOR THE MOTION:J. Batty, T.Cavanagh, E.Gibbons, S.Mandel.

ABSENT:L.Sloan.

G.REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.2.TRANSPORTATION DEPARTMENT

G.2.b.Mature Neighbourhood Strategy and Cost Analysis 

M.Koziol, Transportation Department; and J. Bellinger, Nichols Applied Management, made presentations and answered the Committee’s questions. J.Kabarchuk, Transportation Department; and A.B.Maurer, City Manager, answered the Committee’s questions.

MOVED J. Batty:

That the August 31, 2006, Transportation Department report 2006TD6270 be received for information. / Transportation

CARRIED

FOR THE MOTION:J. Batty, T.Cavanagh, E.Gibbons, S.Mandel.

ABSENT:L.Sloan.

G.2.a.Preservation of Existing Paved Alley Network (Long-Term Program for Managing Paved Alley Network) 

MOVED J. Batty:

That the June 1, 2006, Transportation Department report 2006TD4457 be postponed until after the Neighbourhood Infrastructure Utility report is considered at the October 11, 2006, Executive Committee meeting. / Transportation
Due: Oct. 24, 2006

CARRIED

FOR THE MOTION:J. Batty, T.Cavanagh, E.Gibbons, S.Mandel.

ABSENT:L.Sloan.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.d.Asphalt Compared to Concrete for Road Construction (M. Nickel) 

M.Koziol and H.Donovan, Transportation Department, answered the Committee’s questions.

MOVED T.Cavanagh:

That the August 31, 2006, Transportation Department report 2006TD7927 be received for information. / Transportation

CARRIED

FOR THE MOTION:J. Batty, T.Cavanagh, E.Gibbons.

ABSENT:S.Mandel, L.Sloan.

D.2.e.RiverValley Usage and Accessibility (S.Mandel) 

L.Brenneis, Asset Management and Public Works Department, made a presentation and answered the Committee’s questions. G.Barry, and W. D. Burn, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

MOVED S. Mandel:

That Administration report back to Transportation and Public Works Committee with the cost of developing swimming lakes at Hawrelak and RundleParks. / AMPW
Due: Nov. 7, 2008

CARRIED

FOR THE MOTION:J. Batty, T.Cavanagh, E.Gibbons, S.Mandel.

ABSENT:L.Sloan.

G.REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.1.ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.a.Exchange of Property Interests with the Province of Alberta at NeilCrawford Centre 

P. Sande, and W.D. Burn, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

MOVED J. Batty:

That the exchange of 6.89 acres (2.788 ha) of City-owned land for the Province of Alberta’s utility right-of-way and roadway land, as shown in Attachment 1 of the September 6, 2006, Asset Management and Public Works Department report 2006PW1987, in accordance with the terms and conditions contained within this report, be approved. / AMPW

CARRIED

FOR THE MOTION:J. Batty, T.Cavanagh, E.Gibbons.

ABSENT:S.Mandel, L.Sloan.

G.1.b.Mountain Biking Within the City of Edmonton – Alternative Locations for Park and Financial Strategy for 2007 Budget 

L. Brenneis, and W. D. Burn, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

MOVED E.Gibbons:

That the September 6, 2006, Asset Management and Public Works Department report 2006PW2694 be received for information. / AMPW

CARRIED

FOR THE MOTION:J. Batty, T.Cavanagh, E.Gibbons.

ABSENT:S.Mandel, L.Sloan.

G.3.OTHER REPORTS

G.3.b.Entrance Signs Design Competition 

K.Singh, Planning and Development Department, answered the Committee’s questions.

MOVED E.Gibbons:

That the September 5, 2006, Planning and Development Department report 2006PDP133 be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION:J. Batty, T.Cavanagh, E.Gibbons.

ABSENT:S.Mandel, L.Sloan.

The Committee recessed at 12:12 p.m.

The Committee reconvened at 1:33 p.m.

Councillor L.Sloan was absent.

G.2.TRANSPORTATION DEPARTMENT

G.2.d.CNON-STATUTORY PUBLIC HEARING
Bylaw 14380 and City Policy C507 – Arterial Roads for Development 

A.5.EXPLANATION OF THE PUBLIC HEARING PROCESS

Councillor E.Gibbons explained the procedures for the non-statutory public hearing.

B.Stephenson and B. Latte, Transportation Department, made presentations and answered the Committee’s questions.

V.Leberge, Vice-president, Canadian Home Builders’ Association – Edmonton Region;
R. Watkins, Urban Development Institute, Greater Edmonton Chapter; and S. Anderson, Lincolnberg Communities, made presentations and answered the Committee’s questions. A handout provided by R.Watkins was distributed to Members of the Committee, and a copy was filed with the Office of the City Clerk. J. Brown, President, Sherrick Management Ltd., and P.Jackson, President, Canadian Home Builders’ Association – Edmonton Region, answered the Committee’s questions.

Mayor S.Mandel left the meeting.

B. Latte and B.Stephenson, Transportation Department; and J.Wright, Office of the City Clerk, answered the Committee’s questions.

MOVED J. Batty:

That the Transportation and Public Works Committee recommend to City Council:

  1. That the Motion on the Floor be withdrawn or defeated.
  2. That Bylaw 14380 – Arterial Roads for Development be given the appropriate readings.
  3. That City Policy C507 – Arterial Roads for Development, as in Attachment 2 of the August 29, 2006, Transportation Department report 2006TD9000, be approved.
  4. That Administration provide a report to Transportation and Public Works Committee, outlining a plan to fund the backlog of required arterial road widening.
  5. That the following three actions outlined in the Urban Development Institute Position on the Proposed Bylaw 14380, dated September 19, 2006, be addressed in the City Procedure attached to City Policy C507 – Arterial Roads for Development:
  1. That Administration work with UDI to review inclusion of a portion or all of the costs associated with temporary and transitional roadway in the Arterial Roadway Assessment.
  2. That Administration review the issue of creek crossings with the intent that their construction be based on traffic generation as required.
  3. That Administration review the guidelines, specifications and standards for all roadways with the intent of ensuring they are both efficient and economical.

CARRIED

FOR THE MOTION:J. Batty, T.Cavanagh, E.Gibbons.

ABSENT:L.Sloan.

N.NOTICES OF MOTION

Councillor E.Gibbons asked whether there were any Notices of Motion. There were none.

O.ADJOURNMENT

The meeting adjourned at 3:20 p.m.

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CHAIRCITY CLERK

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Transportation and Public Works Committee

Meeting Minutes1 of 12

September 19, 2006, lt

INDEX

TRANSPORTATION AND PUBLIC WORKS COMMITTEE MINUTES

SEPTEMBER 19, 2006

A.CALL TO ORDER AND RELATED BUSINESS......

A.1. CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

A.3. ADOPTION OF MINUTES......

A.5.EXPLANATION OF THE PUBLIC HEARING PROCESS......

B.PROCEDURAL MATTERS......

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

B.2.TIME SPECIFICS AND DECISION TO HEAR......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES...... 6/

D.1. ADMINISTRATIVE INQUIRIES......

D.2. REPORTS ON ADMINISTRATIVE INQUIRIES...... 6/

D.2.a. Traffic Enforcement in Mobile Home Communities (K. Leibovici/ L. Sloan) 

D.2.b. Strategic Rail Development (M. Nickel) 

D.2.c. Moratorium on Planting of Elm Trees (L. Sloan), Planting of New Elm Trees (M. Phair) 

D.2.d. Asphalt Compared to Concrete for Road Construction (M. Nickel) 

D.2.e. River Valley Usage and Accessibility (S. Mandel) 

D.3. STATUS OF REPORTS 

D.3.a.Costs of Damages to 156 Street......

D.3.b.Effectiveness of Current Trolley System......

D.3.c.Edmonton Transit Universal Pass Program......

D.3.d.Public Proposal Call – Surface Parking Lot......

D.3.e.South Transit Garage......

D.3.f.Funding Options for Purchase of Municipal Property......

G.REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE...... 3/7/

G.1. ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT...... 4/

G.1.a. Exchange of Property Interests with the Province of Alberta at Neil Crawford Centre 

G.1.b. Mountain Biking Within the City of Edmonton – Alternative Locations for Park and Financial Strategy for 2007 Budget 

G.1.c. Sole Source Contract – Construction of Hardisty Control Works 

G.1.d. Increase to Purchase Order – Repairs to Mill Woods Recreation Centre Roof Drain System 

G.1.e. Leger Transit Centre and Building 

G.1.f. Change Order to Construction Contract – Sure Form Construction Ltd. - Bioreactor and Clarifier #11 – Gold Bar Wastewater Treatment Plant 

G.1.g. Purchase Order Increase – Consultant Fees – New Belle Rive Fire Station 25F 

G.2. TRANSPORTATION DEPARTMENT...... 5/7/

G.2.a. Preservation of Existing Paved Alley Network (Long-Term Program for Managing Paved Alley Network) 

G.2.b. Mature Neighbourhood Strategy and Cost Analysis 

G.2.c. Change Order for Consulting Agreement: 105 Avenue Corridor Preliminary Engineering Design Study (P.O. #R903821) 

G.2.d.C NON-STATUTORY PUBLIC HEARING Bylaw 14380 and City Policy C507 – Arterial Roads for Development 

G.3. OTHER REPORTS...... 5/

G.3.a. Open Tenders $1,000,000 or Greater (Inclusive of GST) as at August 28, 2006 

G.3.b. Entrance Signs Design Competition 

N.NOTICES OF MOTION......

O.ADJOURNMENT......