Minutes for Transportation and Public Works Committee July 14, 2009 Meeting

Transportation and Public Works Committee Minutes

July 14, 2009

Members: / Present: /
J. Batty, Chair / J. Batty
T. Caterina, Vice-Chair / T. Caterina
A. Sohi / A. Sohi
D. Thiele
S. Mandel / S. Mandel

Also in Attendance:

Councillor B. Anderson
Councillor E. Gibbons
Councillor R. Hayter
Councillor D. Iveson
Councillor K. Leibovici

J. Charchun, Office of the City Clerk

A. Giesbrecht, Office of the City Clerk

A. CALL TO ORDER AND RELATED BUSINESS

A.1. Call to Order

Councillor J. Batty called the meeting to order at 9:30 a.m.

Councillor D. Thiele was absent.

A.2. Adoption of Agenda

Moved T. Caterina:

That the July 14, 2009, Transportation and Public Works Committee meeting agenda be adopted with the following additions:

E.10. Utilities Consumer Advocate Board – Update

P.1. River Valley Alliance – New Governance Model

P.4. Reserve Land Acquisition Options

P.5. Planning for Civic Land in Growth Areas - Status Report

Carried

For the Motion: J. Batty, T. Caterina, A. Sohi.

Absent: D. Thiele.

A.3. Adoption of Minutes

Moved A. Sohi:

That the June 22, 2009, Transportation and Public Works Committee meeting minutes be adopted.

Carried

For the Motion: J. Batty, T. Caterina, A. Sohi.

Absent: D. Thiele.

B. PROCEDURAL MATTERS

B.1. Items Selected for Debate and Vote on Remaining Items

The Committee selected the following items for debate: E.1., E.2., E.5., E.7., E.8., P.1., P.4., P.5. and P.6.

Moved T. Caterina:

D. STATUS OF REPORTS

D.1. Land Price Adjustments

That the revised due date of September 8, 2009, be approved. / AMPW
Due: Sep. 8/09

E. REPORTS

E.3. Electronic Message Signage

That the June 19, 2009, Transportation Department report 2009TD7096 be received for information. / Transportation

E.4. Waste Management Research and Development Services

That the contract with Edmonton Waste Management Centre of Excellence for Waste Management Research and Development Services, in the amount of $900,000, over a period of up to three years be approved and that the contract be in a form acceptable to the City Manager. / AMPW

E.6. Upgrading and Road Widening – Ellerslie Road (91 – 115 Street) Consultant Agreement Change Order

That a change order with Stantec Consulting Limited in the amount of $250,000 (excluding GST), for detailed design and resident engineering for Capital Construction Contract 0831, Tender 910819, Ellerslie Road Blackmud Creek Bridge, be approved. / Capital Construction

E.9. Arterial Road Rehabilitation and Related Engineering - Consultant Agreement Change Order

That a Change Order to Purchase Order D906627 with CH2M Hill Canada Limited in the amount of $350,000, excluding GST, for detailed design and resident engineering for Capital Construction Contract 0915, Tender 914237, Fox Drive Rehabilitation and Bus Lane, be approved. / Capital Construction

E.10. Utilities Consumer Advocate Board - Update

That the July 9, 2009, Utilities Consumer Advocate Board City Representative report 2009COC046, be received for information. / UCAB

P. PRIVATE

P.2. Acquisition of Land – Kennedale Industrial Area

1. That the purchase of 5.764 acres of land legally described as Plan 0622489, block 31, Plan 5A and shown in Attachment 2, of the June 30, 2009, Asset Management and Public Works Department report 2009PW8544, be approved.
2. That the June 30, 2009, Asset Management and Public Works Department report 2009PW8544 remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act. / AMPW

P.3. Acquisition of Land – School Property

1. That the purchase of 2.38 acres of surplus school land legally described at Lot 31, Block 11, Plan 0840367 as outlined in Attachment 2, of the June 30, 2009, Asset Management and Public Works Department report 2009PW3772 be approved.
2. That the June 30, 2009, Asset Management and Public Works Department report 2009PW3772 remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act. / AMPW

Carried

For the Motion: J. Batty, T. Caterina, A. Sohi.

Absent: D. Thiele.

E. REPORTS

E.1. Animal Control Centre – Tender Amount Increase

C. Ward, Capital Construction Department, made a presentation and answered the Committee’s questions. M. Koziol, General Manager, Capital Construction Department, answered the Committee’s questions.

Mayor S. Mandel entered the meeting.

C. Ward and M. Koziol, General Manager, Capital Construction Department, answered the Committee’s questions.

Moved A. Sohi:

That the tender classification amount for the Animal Services Building be increased from $6 million - $10 million to
$10 million – $20 million. / Capital Construction

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

E.2. Acquisition of Land – Heritage Valley

R. Daviss, Asset Management and Public Works Department, made a presentation and answered the Committee’s questions. L. Rosen, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

Moved A. Sohi:

That Transportation and Public Works Committee recommend to City Council:

1. That the purchase of 79.56 acres of development land legally described as Plan 1711MC, Lots C & D, as outlined in Attachment 2 of the June 30, 2009, Asset Management and Public Works Department report 2009PW3257 for $14,320,000 be approved.

2. That an increase of $10,740,000 to Capital Profile #09-16-2022 with funding from Land Enterprise to facilitate this purchase be approved.

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

E.5. Agreement for Long Distance Waste Hauling

R. Neehall and L. Rosen, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

Moved T. Caterina:

That the agreement with Beaver Regional Waste Management Services Commission to provide waste hauling services for a five-year term in the amount up to $12 million be approved, and that the agreement be in a form acceptable to the City Manager. / AMPW

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

X.1. Waste Management Update

Moved S. Mandel:

That Administration provide a report to the September 22, 2009, Transportation and Public Works Committee meeting, outlining:
1. The vision for the diversion of commercial waste from landfill.
2. What can be done to use the 10% residual waste stream from the Biofuels (Gasification) Facility.
3. The opportunities for proceeding with innovative processes.
4. A communication plan to market Edmonton Waste Management Centre of Excellence to North America and Internationally. / AMPW
Due: Sep. 22/09

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

E.7. Submitting Bids for Constructing Trenchless Projects in Alberta and Adjoining Provinces and Territories - Contracting with External Agencies – Value is $250,000 or Greater

J. Hodgson and L. Rosen, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

Moved T. Caterina:

1. That the City Manager submit bids or proposals for Drainage Services, Design and Construction, to construct selected trenchless projects in Alberta and its adjoining provinces and territories for the 2009, 2010, and 2011 construction sessions.

2. That the City Manager enter into agreements to obtain bonding as may be required for bids and proposals for the selected trenchless projects.

3. That the bids, proposals and agreements be in a form and content acceptable to the City Manager.

4. That the City Manager provide quarterly reports outlining the bids and proposals submitted and the results of those submissions.

Members of the Committee requested that the motion be split for voting purposes.

PART 1 OF MOTION, put:

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

PART 2 OF MOTION, put:

2. That the City Manager enter into agreements to obtain bonding as may be required for bids and proposals for the selected trenchless projects.

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

PART 3 OF MOTION, put:

3. That the bids, proposals and agreements be in a form and content acceptable to the City Manager.

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

PART 4 OF MOTION, put:

4. That the City Manager provide quarterly reports outlining the bids and proposals submitted and the results of those submissions.

Carried

For the Motion: T. Caterina, S. Mandel, A. Sohi.

Opposed: J. Batty.

Absent: D. Thiele.

SUMMARY OF THE COMMITTEE’S DECISION ON ITEM E.7.:

1. That the City Manager submit bids for proposals for Drainage Services, Design and Construction, to construct selected trenchless projects in Alberta and its adjoining provinces and territories for the 2009, 2010, and 2011 construction seasons.
2. That the City Manager enter into agreements to obtain bonding as may be required for bids and proposals for the selected trenchless projects.
3. That the bids, proposals and agreements be in a form and content acceptable to the City Manager.
Quarterly Updates on Trenchless Project Proposals
4. That the City Manager provide quarterly reports outlining the bids and proposals submitted and the results of those submissions. / AMPW
City Manager
Due: Quarterly

E.8. Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at June 23, 2009

M. Koziol, General Manager, and C. Ward, Capital Construction Department; and E. Cheung, Transportation Department, answered the Committee’s questions.

Moved A. Sohi:

That Administration award the tender projects, as outlined in Attachment 1 of the June 23, 2009, Corporate Services Department report 2009COP022, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

X.1. Anthony Henday Highway Connectors - Callingwood Road and Lessard Road

Moved S. Mandel:

That Administration provide a report to the October 6, 2009, Transportation and Public Works Committee meeting, on the status of future developments, and funding for highway connectors on the Anthony Henday Ringroad for Callingwood Road and Lessard Road. / Transportation
Due: Oct. 6/09

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

R. NOTICES OF MOTION

Councillor J. Batty asked whether there were any Notices of Motion. There were none.

P. PRIVATE

Moved A. Sohi:

That the Committee meet in private to discuss the following items:

P.1. River Valley Alliance – New Governance Model

Pursuant to sections 21 and 24 of the Freedom of Information and Protection of Privacy Act.

P.4. Reserve Land Acquisition Options

P.5. Planning for Civic Land in Growth Areas – Status Report

P.6. Purchase Strategy for Priority Tableland Natural Areas

Pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

The Committee met in private at 11 a.m.

Moved S. Mandel:

That the Committee meet in public.

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi.

Absent: D. Thiele.

The Committee met in public at 4:31 p.m.

P.4. Reserve Land Acquisition Options

P.5. Planning for Civic Land in Growth Areas – Status Report

Moved S. Mandel:

Policy for Purchase of Land at Pre-development Values
1. That Administration provide a report to the September 22, 2009, Transportation and Public Works Committee meeting, providing an update on a collaborative and coordinated approach on the purchase of civic land at pre-development values, and work with the Urban Development Institute on the issue of reform including, a policy proposal.
2. That the July 13, 2009, Asset Management and Public Works Department reports 2009PW5783 and 2009PW0019 remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act. / AMPW
Planning & Dev.
Due: Sep. 22/09

Carried

For the Motion: J.Batty, T.Caterina, S.Mandel, A. Sohi.

Absent: D.Thiele.

P.1. River Valley Alliance – New Governance Model

Moved J. Batty:

That the Articles of Association of the River Valley Alliance as outlined in Attachment 3 of the July 10, 2009, Asset Management and Public Works Department report 2009PW1882 be revised as follows:
· Clarify the definition of “term” and “member”
· Section 36, that the last sentence be replaced with “a maximum of 6 years”
· In Section 51(b) that number “3” be replaced with number “4”
· Section 52 be amended to include the following sentence “A resolution by City Council authorizing any borrowing of the River Valley Alliance” / AMPW

Carried

For the Motion: J.Batty, T.Caterina, S.Mandel, A. Sohi.

Absent: D.Thiele.

Moved J. Batty:

That Transportation and Public Works Committee recommend to City Council:

That the amended Articles of Association for the River Valley Alliance be approved.
That the City’s elected representatives to the River Valley Alliance bring forward a recommendation to the River Valley Alliance Board that a Committee be set up to develop principles and policies that would guide the allocation of future funding made available to the Board.
That the Committee that deals with the allocation of future funding has senior level administration representation from the member municipalities with the number and specific staff to be determined.
That the principles and policies should be developed and considered for ratification at a meeting of River Valley Alliance in 2010.

Carried

For the Motion: J.Batty, T.Caterina, S.Mandel, A. Sohi.

Absent: D.Thiele.

Moved S. Mandel:

That the July 10, 2009, Asset Management and Public Works Department report 2009PW1882 be made public. / AMPW

Carried

For the Motion: J.Batty, T.Caterina, S.Mandel, A. Sohi.

Absent: D.Thiele.

P.6. Purchase Strategy for Priority Tableland Natural Areas

Moved A. Sohi:

That Transportation and Public Works Committee recommend to City Council:

That Option 1 as outlined in the July 3, 2009, Asset Management and Public Works Department report 2009PW1198, be approved.
That the July 3, 2009, Asset Management and Public Works Department report 2009PW1198 remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

Carried