Transportation and Public Works Committee Minutes

April 21, 2008

Members: / Present:
B. Anderson, Chair / B. Anderson
B. Henderson, Vice-Chair / B. Henderson
E. Gibbons / E. Gibbons
K. Krushell / K. Krushell
S. Mandel / S. Mandel

Also in Attendance:

Councillor T. Caterina

Councillor D. Iveson

Councillor K. Leibovici

Councillor L. Sloan

Councillor A. Sohi

Councillor D. Thiele

A. Giesbrecht, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

Councillor B. Anderson called the meeting to order at 1:31 p.m.

A.2.Adoption of Agenda

Moved B. Henderson:

That the April 21, 2008, Transportation and Public Works Committee meeting agenda be adopted with the following changes:

  1. Additions: (Addenda require a Special Resolution)

E.4.Fort Road Status Report

J.1.Fort Road Project (S.Mandel)

  1. Replacement Page:

E.1.Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at March 27, 2008 – Replace page 1 of 3

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell,

S. Mandel.

A.3.Adoption of Minutes

Moved E. Gibbons:

That theApril 8, 2008,Transportation and Public Works Committee meeting minutes be adopted.

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell,

S. Mandel.

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

The Committee selected the following items for debate: D.1., E.1., E.3., E.4., E.9., E.10., E.11., E.12., E.13., E.14., J.1. and P.2.

Moved B. Anderson:

D.STATUS OF REPORTS

D.2.Different Types of LRT or High Speed Transit Systems
(K. Leibovici)

That the revised due date of June 24, 2008, be approved. / Transportation
Due: June 24/08

D.3.Curb Cuts/Sidewalks/Multiuse Trails from MSI Funding

That the revised due date of July 15, 2008, be approved. / Transportation
Due: July 15/08

D.4.Transit Study and Plan – Strathearn Heights Apartment Development

That the revised due date of July 15, 2008, be approved. / Transportation
Due: July 15/08

D.5.Bicycle Access Review

That the revised due date of July 15, 2008, be approved. / Transportation
Due: July 15/08

D.6.Bicycle Transportation Plan

That the revised due date of July 15, 2008, be approved. / Transportation
Due: July 15/08

D.7.Truck Routes within the City

That the revised due date of July 15, 2008, be approved. / Transportation
Due: July 15/08

E.REPORTS

E.2.Change Order – West Edmonton Sanitary Sewer (WESS) Stage W1 Project Purchase Order R904389 M.A.P. Water and Sewer Services Ltd.

That the value of the sole source contract R904389 (sanitary sewer installation by open cut method for WESS Stage W1) be increased from $1,500,000 to $1,970,000. / AMPW

E.5.Southwest Division Police Station - Consultant Appointment

That Prime Consultant Services for the design and construction of the Southwest Division Police Station, as described in the April 8, 2008, Asset Management and Public Works Department report 2008PW5709, be approved. / AMPW

E.6.Sole Source Contract - Cleaning of the South Highlands Interceptor Sewer Tunnel

That the contract for cleaning of the South Highlands Interceptor Sewer Tunnel to Insituform Technologies Limited in the amount of $2.5 million be approved, and that the contract be in a form acceptable to the City Manager. / AMPW

E.7.Costs for Implementation of Streetscape Repairs

That the April 2, 2008, Transportation Department report 2008TD0520-2 be received for information.

Reconsidered

(page 9)

E.8.South LRT - Rail Grinding

That a contract with Advance Rail Management (Canada Inc.) for rail grinding for the South LRT Extension and for maintenance grinding on the existing LRT line, in an amount not to exceed $435,000, be approved and that the contract be in a form acceptable to the City Manager. / Transportation

P.PRIVATE

P.1.Purchase of Land New Southwest District Police Station

  1. That the purchase of land as outlined in Attachment 3 of the April 1, 2008, Asset Management and Public Works Department report 2008PW6284 be approved.
  2. That the April 1, 2008, Asset Management and Pubic Works Department report 2008PW6284 remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

P.3.Lease of Office Space

  1. That a lease for office space be approved as per the terms and conditions outlined in the March 28, 2008, Asset Management and Public Works Department report 2008PW9788.
  2. That the March 28, 2008, Asset Management and Public Works Department report 2008PW9788 remain private pursuant to section 16 of the Freedom of Information and Protection of Privacy Act.

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell,

S. Mandel.

E.REPORTS

E.9.Crosswalks and Crosswalk Lights - Progress Report on Pilot Projects

Moved K. Krushell:

That Item E.9. be dealt with now.

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell,

S. Mandel.

Moved K. Krushell:

That the April 2, 2008, Transportation Department report 2008TD7077, be postponed to the May 6, 2008, Transportation and Public Works Committee meeting. / Transportation
Due: May 06/08

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell,

S. Mandel.

B.2.Time Specifics and Decision to Hear

Moved B. Henderson:

That the Committee hear from the following delegation:

E.13.Traffic on Quesnell Bridge During Construction

C. Rosenau, Rosenau Transport

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell,

S. Mandel.

D.STATUS OF REPORTS

D.1.Issues Regarding Anthony Henday

R. Boutilier, General Manager, Transportation Department, answered the Committee’s questions.

Moved K. Krushell:

That the revised due date of May 20, 2008, be approved. / Transportation
Due: May 20/08

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell,

S. Mandel.

Moved B. Anderson:

That the following items be dealt with together before dealing with private item P.2.

E.4.Fort Road Status Report

J.1.Fort Road Project (S. Mandel)

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell,

S. Mandel.

E.1.Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at March 27, 2008

W. D. Burn, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

MovedB. Henderson:

That Administration award the tender projects outlined in Attachment 1 of the March 27, 2008, Corporate Services Department report 2008COF046, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell.

Absent: S. Mandel.

E.3.Sole Source – Bay LRT Escalator - Upgrade/Replacement Design

W. D. Burn, General Manager, C. Ward and J. Stein, Asset Management and Public Works Department, answered the Committee’s questions.

Moved B. Henderson:

That a sole source agreement with Stantec Consulting Limited for the Bay LRT Station Escalator Upgrade/Replacement Design for an amount exceeding $250,000, be approved, and that the agreement be acceptable in form to the City Manager. / AMPW

Carried

For the Motion:B. Anderson, B. Henderson, E. Gibbons, S. Mandel.

Opposed:K. Krushell.

E.13.Traffic on Quesnell Bridge During Construction

Moved B. Henderson:

That item E.13. be dealt with now.

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell,

S. Mandel.

J. Kabarchuk, Transportation Department; and A. Giesbrecht, Office of the City Clerk, answered the Committee’s questions.

(continued on page 8)

Moved B. Henderson:

That the following items be dealt with now.

E.4.Fort Road Status Report

J.1.Fort Road Project

Carried

For the Motion:B. Anderson, B. Henderson, E. Gibbons, K. Krushell,

S. Mandel.

E.REPORTS

E.4.Fort Road Status Report

J.ADMINISTRATIVE REPONSES

J.1.Fort Road Project (S. Mandel)

R. Daviss, Asset Management and Public Works Department, made a presentation and answered the Committee’s questions. P. Sande and W. D. Burn, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

MovedB. Anderson:

That the April 17, 2008, Asset Management and Public Works Department report 2008PW8699 be received for information. / AMPW

Carried

For the Motion:B. Anderson, B. Henderson, E. Gibbons, K. Krushell,

S. Mandel.

E.REPORTS

E.4.Fort Road Status Report

Moved B. Anderson:

That Transportation and Public Works Committee recommend to City Council:

  1. That a budget increase to Capital Profile 04-75-2100 of $16,850,000, be approved.

  1. That Administration bring forward a borrowing bylaw in the amount of $34,250,000 for City Council’s consideration.
/ AMPW

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell.

Opposed:S. Mandel.

E.13.Traffic on Quesnell Bridge During Construction

(continued from page 6)

Mayor S. Mandel and Councillors E. Gibbons and K. Krushell left the meeting.

Pursuant to Section 151 of the Procedures and Committees Bylaw 12300, Councillor K. Leibovici was named a Member of the Transportation and Public Works Committee in order to maintain quorum.

J. Kabarchuk, Transportation Department, answered the Committee’s questions.

Mayor S. Mandel re-entered the meeting.

There being a quorum from Members of the Committee, Councillor
K. Leibovici’s appointment ceased.

J. Kabarchuk and R. Boutilier, General Manager, Transportation Department, answered the Committee’s questions.

Moved K. Krushell:

That the March 19, 2008, Transportation Department report 2008TD8866 be received for information. / Transportation

Carried

For the Motion:B. Anderson, B. Henderson, E. Gibbons, K. Krushell,

S. Mandel.

X.1.Congestion Management on Quesnell Bridge during Construction

Moved S. Mandel:

That Administration report to the June 24, 2008, Transportation and Public Works Committee meeting, outlining what is being done to minimize how traffic is impacted as a result of construction on Quesnell Bridge, and how traffic is being managed. / Transportation
Due: June 24/08

Carried

For the Motion:B. Anderson, B. Henderson, E. Gibbons, K. Krushell,

S. Mandel.

E.14.118 Avenue Initiative Parking Study (Formerly Back Alley Parking Along 118 Avenue)

Moved B. Anderson:

That item E.14. be dealt with now.

Carried

For the Motion:B. Anderson, B. Henderson, E. Gibbons, K. Krushell,

S. Mandel.

K. Barnhart and S. Coward, Community Services Department, answered the Committee’s questions.

The Committee recessed at 3:30 p.m.

The Committee reconvened at 3:49 p.m.

K. Barnhart, D. MacDonald, S. Coward and J. Allan, Community Services Department, answered the Committee’s questions.
A. Swanson, Swanson Transportation Consultants Ltd., answered the Committee’s questions.

Moved E. Gibbons:

That the April 3, 2008, Community Services Department report 2008CSW002 be received for information. / Community Svcs.

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell.

Absent:S. Mandel.

Moved E. Gibbons:

That the title of the April 3, 2008, Community Services Department report 2008CSW002, be referred to in the minutes as 118 Avenue Initiative Parking Study. / Community Svcs.

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell.

Absent:S. Mandel.

E.7.Costs for Implementation of Streetscape Repairs

(continued from page 3)

Moved B. Henderson:

That the following motion be reconsidered:

Moved: B. Anderson:

That the April 2, 2008, Transportation Department report 2008TD0520-2 be received for information.

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell.

Absent:S. Mandel.

Moved B. Henderson:

That Administration amend Attachment 1, of the April 2, 2008, Transportation Department report 2008TD0520-2, and report back to the May 6, 2008, Transportation and Public Works Committee meeting. / Transportation
Due: May 06/08

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell.

Absent:S. Mandel.

E.10.Definition of Transit Revenue/Cost Ratio

E.11.Transit Fare Policy Impact on Revenue/Cost Ratio

E.12.Transit Service Standards Impact on Revenue/Cost Ratio

R. Boutilier, General Manager, Transportation Department, made a presentation and answered the Committee’s questions. C. Stolte, Transportation Department, answered the Committee’s questions.

(continued on page 11)

P.PRIVATE

P.2.Purchase of Land

Moved S. Mandel:

That item P.2. be dealt with now.

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell,

S. Mandel.

Moved S. Mandel:

That the April 10, 2008, Asset Management and Public Works Department report 2008PW8188 be referred to Administration to return to the June 24, 2008, Transportation and Public Works Committee meeting, with a justification for the purchase of land. / Transportation
Due: June24/08

Carried

For the Motion:B. Anderson, E. Gibbons, B. Henderson, K. Krushell,

S. Mandel.

E.REPORTS

E.10.Definition of Transit Revenue/Cost Ratio

E.11.Transit Fare Policy Impact on Revenue/Cost Ratio

E.12.Transit Service Standards Impact on Revenue/Cost Ratio

(continued from page 10)

Mayor S. Mandel left the meeting.

C. Stolte and R. Boutilier, General Manager, Transportation Department, answered the Committee’s questions.

E.10.Definition of Transit Revenue/Cost Ratio

Moved B. Anderson:

That Transportation and Public Works Committee recommend to City Council:

That the March 18, 2008, Transportation Department report 2008TD8485 be received for information.

Carried

For the Motion:B. Anderson, B. Henderson, K. Krushell.

Absent: E. Gibbons.

E.11.Transit Fare Policy Impact on Revenue/Cost Ratio

Moved B. Anderson:

That Transportation and Public Works Committee recommend to City Council:

That the March 18, 2008, Transportation Department report 2008TD8752 be received for information.

Carried

For the Motion:B. Anderson, B. Henderson, K. Krushell.

Absent: E. Gibbons.

E.12.Transit Service Standards Impact on Revenue/Cost Ratio

Moved B. Anderson:

That Transportation and Public Works Committee recommend to City Council:

That the March 182008, Transportation Department report 2008TD8904 be received for information.

Carried

For the Motion:B. Anderson, B. Henderson, K. Krushell.

Absent: E. Gibbons.

R.NOTICES OF MOTION

Councillor B. Anderson asked whether there were any Notices of Motion. There were none.

S.ADJOURNMENT

The meeting adjourned at 5:03 p.m.

______

ChairCity Clerk

Transportation and Public Works CommitteeMinutes | April 21, 2008, ll1 of 12