Minutes for the Regular Meeting

of April 10, 2014

HIGHLAND WATER DISTRICT

POBOX 158

24602 OLD OWEN RD

MONROE, WA98272-0158

PHONE (360) 794-6900 FAX (360) 805-0616

E-MAIL

MINUTES FOR THE REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF HIGHLAND WATER DISTRICT ON THURSDAY, APRIL 10, 2014

Call to order:Commissioner Sheppard announced that a quorum of the board was present and called the meeting to order at 7:00 p.m.

Commissioners present:Donovan Sheppard, Richard Johnson, Ted Stonebridge

Staff and Contractors:Ray Phelps, Susan Forbes

Prior Minutes:The Commissioners reviewed the minutes for the March 13th and 27th, 2014 meetings. Commissioner Johnson made a motion to approve the minutes for March 13thas written. Commissioner Sheppard seconded the motion and it carried unanimously. Commissioner Sheppard made a motion to approve the minutes for March 27th as written. Commissioner Johnson seconded the motion and it carried unanimously.

Engineer:

A. Comp Plan:The Engineers provided a memo for the Commissioners to review. There was some discussion regarding what the DOH wanted regarding Friar Creek.The Field Supervisor will contact Sultan to discuss questions regarding District Boundaries with Sultan.

Field Supervisor:

A. Usage and Leaks:Unaccounted for usage for HWD for March was 14% and for Friar Creek it was 3%. Two leaks have been discovered and reported by customers and those will be fixed next week. There was some discussion.

B.Web Site:There have been some issues with the web site being in need of updates. The Office Manager got a couple of quotes from companies and presented the results to the Commissioners. There was some discussion. Payment would come from the emergency fund. Commissioner Johnson made a motion to accept the agreement with Efinity to rebuilt the Highland Water site for an amount not to exceed $4,000.00and to host the web site. Commissioner Sheppard seconded the motion and it carried unanimously.

C.Phone:District staff has been in contact with Frontier to check on lower phone rates for service to the District. There was some discussion and it was the consensus of the Board to allow the staff to update the phone service with Frontier.

E.NIMS:The Field Supervisor attended two days of classes and gave a report to the Commissioners.

F.Audit:The Audit is underway and there was a brief discussion.

G. Garden:The Field Supervisor asked permission to have a garden at the District office for the summer. There was some discussion. It was a consensus of the Board to allow the garden as long as employees used their own time to maintain it.

Commissioners:

A. Financials:The financials for March were given to the Commissioners to review. There was a short discussion.

B.Leak:There was a discussion regarding a customer that had called regarding a leak. They were told to attend the meeting or send a written request for relief neither of those happened so the Commissioners took no action. A letter will be sent to the customer.

C.Enduris:The Office Manager had contacted Enduris regarding a letter the District received about cyber crime insurance and the information was provided to the Commissioners. The District already has coverage.

D. Resolution:There was some discussion regarding new requirements for elected officials and the Districts current PRA resolution. Commissioner Johnson made a motion to have the Attorney review and update the resolution. Commissioner Stonebridge seconded the motion and it carried unanimously.

Vouchers:Commissioner Stonebridge made a motion to approve vouchers 4878 through 4885 in the amount of $12, 272.35. Commissioner Johnson seconded the motion and it carried unanimously. Commissioner Stonebridge made a motion to approve payroll for March in the amount of $14,406.40. Commissioner Johnson seconded the motion and it carried unanimously.

Next meeting:The next regular meeting will be held on Thursday; May8, 2014 at 7p.m. at the District office at 24602 Old Owen Rd, Monroe, WA 98272.

Concluded:The meeting was concluded at 8:38pm April 10, 2014.

Approved:May 8, 2014

Attended__ Absent__

Richard Johnson, Vice-President

Attended__ Absent__

Ted Stonebridge, Secretary

Attended__ Absent__

Donovan Sheppard, President

Page 1

Minutes of the Regular Meeting

of April 10, 2014