MINUTES
MUNICIPAL BUILDING COMMISSION
SPECIAL MEETING
March 15, 2011
10:08 A.M.
The Winfield Municipal Building Commission special meeting was called to order at 3:08 a.m. on March 15, 2011 at the Winfield Town Hall by Dick Whitney, Chairman.
Members Present: Steve Hanna, Dick Whitney, Huey Lovejoy and Pat Woodrum.
Absent: John Marshall
Others Present: Ron Stone, Mayor; Jackie Hunter, Town Recorder; Tim LaFon, Town Counselor; Gloria Chapman, Staff, and Jessie Parker, Town Engineer.
Public/Guests: John Stump, Steptoe & Johnson; Joe McMillion and Tracy Rowan, United States Department of Agriculture. Present for closing of Storm Water Loan.
New Business:
2011 STORM WATER CONSTRUCTION PROJECT
Supplemental Resolution for the issuance of Storm Water Lease Revenue Bonds, Series 2011 A (“the Bonds”). Steve Hanna moved to adopt the Supplemental Resolution for the issuance of Storm Water Lease Revenue Bonds, Series 2011 A (“the Bonds”) at a Fixed Rate of 4.25 % interest for 30 years. Pat Woodrum made a second. Motion carried.
Draw Resolution – payment of invoices from the Bonds. Huey Lovejoy moved to adopt the Draw Resolution, which would place funds through an ACH transfer into the MunicipalBuilding checking account for the purpose of paying invoices for the Storm Water Projectat the time of submittal. Pat Woodrum made a second. Motion carried.
Consider and act upon any measures related to the foregoing.
Jesse Parker of S & S Engineers presented to the members the Construction Agreement with C.J. Hughes for a total contract price of $ 787,905.00 with a completion of 180 days from Notice to proceed. Motion was made by Huey
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MunicipalBuilding Commission Minutes
Consider and act upon any measures related to the foregoing (Cont’d.)
Lovejoy to approve the construction agreement with C.J. Hughes and seconded by Pat Woodrum. Motion carried.
Secondly, Jesse Parker presented Draw #1 to the USDA for the storm water project in the amount of $ 340,904.41, which included Steptoe & Johnson’s invoice for $ 20,000.00 for the bond closing, S & S Engineer’s preliminary design invoice for $ 127,684.00, a total of $ 185,024.76 that was paid to Tri State Pipeline for the Woodland Forest emergency bridge replacement and $ 8,195.00 that was paid for right-of-ways and legal ads. Motion was made by Huey Lovejoy to approve Draw #1 and seconded by Pat Woodrum. Motion carried.
Jesse also presented to the members the Notice to Proceed to C.J. Hughes with construction beginning on or before April 4, 2011 with 180 days to final completion. Motion was made to approve the Notice to Proceed by Steven Hanna and seconded by Pat Woodrum. Motion carried.
Adjournment: Motion was made by Huey Lovejoy and seconded by Steve Hanna to adjourn at 11:05 a.m. until the next regularly scheduled meeting.
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Dick Whitney, Chair
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Pat Woodrum, Secretary