______

Executive Committee

Meeting Minutes1

September 3, 2003, ak

EXECUTIVE COMMITTEE MINUTES

Wednesday, September 3, 2003

MEMBERS: / PRESENT:
B. Smith, Chair / B. Smith
A. Bolstad, Vice-Chair / A. Bolstad
T. Cavanagh / T. Cavanagh
L. Langley / L. Langley
J. Melnychuk / J. Melnychuk

ALSO IN ATTENDANCE:

Councillor B. Anderson
Councillor M. Phair
A. B. Maurer, City Manager
J. Wright, Office of the City Clerk

A.1.CALL TO ORDER

Mayor B. Smith called the meeting to order at 9:30 a.m.

Councillor M. Phair was in attendance.

A.2.ADOPTION OF AGENDA

MOVED T. Cavanagh:

That the September 3, 2003, Executive Committee meeting agenda be adopted.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.

A.3.ADOPTION OF MINUTES

MOVED L. Langley:

That the August 20, 2003, Executive Committee meeting minutes be adopted.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED J. Melnychuk:

That items D.3.c., D.3.e., E.1.a., E.1.b. C, E.2.a., E.4.a., E.4.c. and E.4.d. be exempted for debate; and

D.3.STATUS OF REPORTS

D.3.a.Gaming Facilities Application Process

That the revised due date of September 17, 2003, be approved. / Planning and Dev.
Due: Sep. 17, 2003

D.3.b.Notice of Interest to Develop a New Traditional Casino Facility

That the revised due date of September 17, 2003, be approved. / Planning and Dev.
Due: Sep. 17, 2003

D.3.d.Bylaw 13289 – To Amend Bylaw 12393 Animal Control Advisory Board Bylaw Amendment No. 1

That the revised due date of October 1, 2003, be approved. / Planning and Dev.
Due: Oct. 1, 2003

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.b.CProposed Bylaw 13466 to Designate the Lambton Block at 11045 - 97 Street as a Municipal Historic Resource

That Executive Committee recommend to City Council:

  1. That the Corporate Services Department be directed to cause a copy of Bylaw13466 to be registered on the Certificate of Title of the Lambton Block at 11045 –97 Street, pursuant to the provisions of the Historical Resources Act, R.S.A. 2000, c. H-9, as amended.
  2. That Council approve the Rehabilitation Agreement (Attachment 1 of the July 17, 2003, Planning and Development Department report) which recommends the payment of up to $100,000 to encourage the designation and rehabilitation of the Lambton Block as a Municipal Historic Resource.
  3. That the Corporate Services Department be directed to cause a copy of the Maintenance Agreement to be registered at the appropriate Land Titles Office, as per the Historical Resources Act and endorsed on the Certificate of Title for the property.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Downtown Area Design (M. Phair)

“Over the past year, I have received a number of e-mails and phone calls particularly from new residents in the downtown concerned about the design of many new buildings and public spaces in the downtown area.
I would like the following information:
  1. Does the downtown plan delineate any design requirements or guidelines for the downtown as a whole or for any of the downtown districts?
  2. If there are guidelines, how are they implemented?
  3. Do new buildings in the downtown have a requirement for public art and/or special requirements for landscaping?
  4. How could the City encourage or require a higher standard of design and landscaping for the downtown?”
/ Planning & Dev.
Due: Oct. 29, 2003
D.1.a. cont.
Planning & Dev.
Due: Oct. 29, 2003

D.1.b.McDougall Hilltop House (M. Phair)

Over the past six months my office has had a number of calls concerning the potential sale and destruction of the historical McDougall Hilltop House at 9910-103 Street.
I would like the following information on this property:
  1. What is the history of this property?
  2. What is the historical status of the house? Has there been a recent request to change the status? Has the Historical Board expressed an opinion?
  3. Who is the current owner and what has the usage of the house been over the past 15 years?
  4. In the proposal for sale, are there any conditions for sale that protect this historical home?
  5. Does the City have any suggestions on how this property and house might be preserved? Is the property eligible for provincial historical designation?”
/ Planning & Dev.
Due: Oct. 29, 2003

D.3.STATUS OF REPORTS

D.3.c.Developers Paying for Services

A. B. Maurer, City Manager, answered the Committee’s questions.

MOVED A. Bolstad:

That the revised due date of October 1, 2003, be approved. / Planning and Dev.
Due: Oct. 1, 2003

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.

D.3.e.Future School Sites – Alberta Infrastructure Symposium on Schools

R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED A. Bolstad:

That the revised due date of December 5, 2003, be approved. / Planning and Dev.
Community Svcs.
Due: Dec. 5, 2003

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.

  1. REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.d.Notice of Expressed Interest to Develop a New Traditional Casino Facility (Part 1 of the Motion) 

MOVED L. Langley:

That item E.4.d. be dealt with now.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.

Prof. G. Smith, Gambling Research Specialist, Faculty of Extension, University of Alberta, made a presentation. Copies of the presentation were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

Councillor B. Anderson entered the meeting.

Prof. G. Smith, Gaming Research Specialist, Faculty of Extension, University of Alberta, answered the Committee’s questions.

A. B. Maurer, City Manager, answered the Committee’s questions.

MOVED T. Cavanagh:

That the August 26, 2003, Planning and Development Department report be received for information. / Planning and Dev.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.

E.1.OFFICE OF THE CITY MANAGER

E.1.a.Edmonton 2005 World Masters Games Report #3, Third Quarter 2003 

B. Anderson, Executive Director, 2005 World Masters Games, made a presentation and answered the Committee’s questions.

MOVED L. Langley:

That the September 3, 2003, Office of the City Manager/World Masters Games Local Organization report be received for information. / City Manager

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.

E.1.b.C Relationship Strategy – Other Orders of Government – CEO Advisory Body 

B. Duncan, Office of the City Manager; and A. B. Maurer, City Manager, answered the Committee’s questions.

MOVED A. Bolstad:

That Executive Committee recommend to City Council:

  1. That Administration proceed with establishing a Chief Executive Officers’ (CEO) Advisory Body according to the draft Terms of Reference contained in Attachment 1 (of the August 20, 2003, Office of the City Manager report).
  2. That the draft Terms of Reference be reviewed by the CEO Advisory Body, and any recommended change be presented to City Council.
  3. That Administration develop a mechanism for the CEO Advisory Body to meet and work with City Council.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, J. Melnychuk.

OPPOSED:T. Cavanagh, L. Langley.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.Names Advisory Committee Report 

R. Caldwell and M. Lawrence, Planning and Development Department, answered the Committee’s questions.

MOVED A. Bolstad:

  1. That the following, being recommendations 6, 7 and 8 of the September 3, 2003, Planning and Development Department report, be approved:
  1. That a road located in the Leger Neighbourhood be named “Leger Court.”
  2. That two roads located in the Ellerslie Industrial Area are named “Ellwood Road” and “Ellwood Drive.”
  3. That a neighbourhood located in the Terwillegar Heights Servicing Concept Design Brief (SCDB) is named “South Terwillegar.”
  1. That Administration return with a report from the Names Advisory Committee with recommendations for any changes to the City Policy C480, Naming Development Areas, Roads, Parks and Municipal Facilities, to the October 1, 2003, Executive Committee meeting at 11 a.m.
  2. That the following, being recommendations 1 through 5 of the September 3, 2003, Planning and Development Department report, be postponed for consideration at the October 1, 2003, Executive Committee meeting:
  1. That a park located in the Eaux Claires Neighbourhood be named “Eaux Claires Park.”
  2. That a park located in the Klarvatten Neighbourhood be named “Klarvatten Park.”
  3. That a park located in the Mayliewan Neighbourhood be named “Mayliewan Park.”
  4. That a park located in the Miller Neighbourhood be named “Miller Park.”
  5. That a park located in the Wild Rose Neighbourhood be named “Wild Rose Park.”

Members of the Committee requested that the motion be split for voting purposes.

MOTION ON PART 1, put:

  1. That the following, being recommendations 6, 7 and 8 of the September 3, 2003, Planning and Development Department report, be approved:
  1. That a road located in the Leger Neighbourhood be named “Leger Court.”
  2. That two roads located in the Ellerslie Industrial Area are named “Ellwood Road” and “Ellwood Drive.”
  3. That a neighbourhood located in the Terwillegar Heights Servicing Concept Design Brief (SCDB) is named “South Terwillegar.”

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.

J. Wright, Office of the City Clerk, answered the Committee’s questions.

MOTION ON PART 2, put:

  1. That Administration return with a report from the Names Advisory Committee with recommendations for any changes to the City Policy C480, Naming Development Areas, Roads, Parks and Municipal Facilities, to the October 1, 2003, Executive Committee meeting at 11 a.m.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley.

OPPOSED:J. Melnychuk.

MOTION ON PART 3, put:

  1. That the following, being recommendations 1 through 5 of the September 3, 2003, Planning and Development Department report, be postponed for consideration at the October 1, 2003, Executive Committee meeting:
  1. That a park located in the Eaux Claires Neighbourhood be named “Eaux Claires Park.”
  2. That a park located in the Klarvatten Neighbourhood be named “Klarvatten Park.”
  3. That a park located in the Mayliewan Neighbourhood be named “Mayliewan Park.”
  4. That a park located in the Miller Neighbourhood be named “Miller Park.”
  5. That a park located in the Wild Rose Neighbourhood be named “Wild Rose Park.”

LOST

FOR THE MOTION:A. Bolstad.

OPPOSED:B. Smith; T. Cavanagh, L. Langley, J. Melnychuk.

MOVED J. Melnychuk:

That the following, being recommendations 1 through 5 of the September 3, 2003, Planning and Development Department report, be approved:

  1. That a park located in the Eaux Claires Neighbourhood be named “Eaux Claires Park.”
  2. That a park located in the Klarvatten Neighbourhood be named “Klarvatten Park.”
  3. That a park located in the Mayliewan Neighbourhood be named “Mayliewan Park.”
  4. That a park located in the Miller Neighbourhood be named “Miller Park.”
  5. That a park located in the Wild Rose Neighbourhood be named “Wild Rose Park.”

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.

SUMMARY OF DECISION ON ITEM E.4.a:

  1. That a park located in the Eaux Claires Neighbourhood be named “Eaux Claires Park.”
  2. That a park located in the Klarvatten Neighbourhood be named “Klarvatten Park.”
  3. That a park located in the Mayliewan Neighbourhood be named “Mayliewan Park.”
  4. That a park located in the Miller Neighbourhood be named “Miller Park.”
  5. That a park located in the Wild Rose Neighbourhood be named “Wild Rose Park.”
  6. That a road located in the Leger Neighbourhood be named “Leger Court.”
  7. That two roads located in the Ellerslie Industrial Area are named “Ellwood Road” and “Ellwood Drive.”
  8. That a neighbourhood located in the Terwillegar Heights Servicing Concept Design Brief (SCDB) is named “South Terwillegar.”
  9. That Administration return with a report from the Names Advisory Committee with recommendations for any changes to City Policy C480, Naming Development Areas, Roads, Parks and Municipal Facilities, to the October 1, 2003, Executive Committee meeting at 11 a.m.
/ Planning and Dev.
Due: Oct. 1, 2003
11 a.m.

E.4.c.Abandoned Gas Wells – Verbal Presentation

R. Caldwell and M. Chibuk, Acting General Manager, Planning and Development Department, answered the Committee’s questions.

MOVED B. Smith:

That the Planning and Development Department verbal report be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.

MOVED A. Bolstad:

That the Committee recess until 1:30 p.m.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.

The Committee recessed at 11:50 a.m.

The Committee reconvened at 1:34 p.m.

Councillor T. Cavanagh was absent.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.Pension Program 

R. Rosychuk, Corporate Services Department; and R. Liteplo, CEO, Local Authorities Pension Plan, made presentations. Copies of the presentations were distributed to Members of the Committee, and a copy of each was filed with the Office of the City Clerk.

B. Walker, Director, Pension Investments; R. Liteplo, Local Authorities Pension Plan; and A. B. Maurer, City Manager, answered the Committee’s questions.

Mayor B. Smith vacated the Chair and Councillor A. Bolstad presided. Mayor B. Smith left the meeting.

R. Rosychuk, Corporate Services Department; and A. B. Maurer, City Manager, answered the Committee’s questions.

MOVED L. Langley:

That the August 14, 2003, Corporate Services Department report be received for information. / Corporate Svcs.

CARRIED

FOR THE MOTION:A. Bolstad, L. Langley, J. Melnychuk.

ABSENT:B. Smith, T. Cavanagh.

N.NOTICES OF MOTION

Councillor A. Bolstad asked whether there were any Notices of Motion. There were none.

(Sec. 91. B.L. 12300)

O.ADJOURNMENT

The meeting adjourned at 2:30 p.m.

______

CHAIRCITY CLERK

______

Executive Committee

Meeting Minutes1

September 3, 2003, ak

INDEX

EXECUTIVE COMMITTEE MINUTES

SEPTEMBER 3, 2003

A.1.CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

A.3.ADOPTION OF MINUTES......

B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES......

D.1.ADMINISTRATIVE INQUIRIES......

D.1.a.Downtown Area Design (M. Phair)......

D.1.b.McDougall Hilltop House (M. Phair)......

D.3.STATUS OF REPORTS...... /5

D.3.a.Gaming Facilities Application Process......

D.3.b.Notice of Interest to Develop a New Traditional Casino Facility......

D.3.c.Developers Paying for Services......

D.3.d.Bylaw 13289 – To Amend Bylaw 12393 Animal Control Advisory Board Bylaw Amendment No. 1

D.3.e.Future School Sites – Alberta Infrastructure Symposium on Schools......

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS...... /5

E.1.OFFICE OF THE CITY MANAGER......

E.1.a.Edmonton 2005 World Masters Games Report #3, Third Quarter 2003 

E.1.b. CRelationship Strategy – Other Orders of Government – CEO Advisory Body 

E.2.CORPORATE SERVICES DEPARTMENT......

E.2.a.Pension Program 

E.4.PLANNING AND DEVELOPMENT DEPARTMENT...... /5/7

E.4.a.Names Advisory Committee Report 

E.4.b. CProposed Bylaw 13466 to Designate the Lambton Block at 11045 - 97 Street as a Municipal Historic Resource 

E.4.c.Abandoned Gas Wells – Verbal Presentation......

E.4.d.Notice of Expressed Interest to Develop a New Traditional Casino Facility (Part 1 of the Motion) 

N.NOTICES OF MOTION......

O.ADJOURNMENT......