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Executive Committee

Meeting Minutes1

November 21, 2001

EXECUTIVE COMMITTEE MINUTES

Wednesday, November 21, 2001

MEMBERS: / PRESENT:
B. Smith, Chair / B. Smith
R. Hayter, Vice-Chair / R. Hayter
J. Batty / J. Batty
S. Mandel / S. Mandel
D. Thiele

ALSO IN ATTENDANCE:
Councillor B. Anderson.*

Councillor A. Bolstad.*

Councillor E. Gibbons.*

Councillor L. Langley.*

Councillor K. Leibovici.*

Councillor M. Phair.*

A.B. Maurer, City Manager.

A. Sinclair, Office of the City Clerk.

* Attended part of the meeting.

A.1.CALL TO ORDER

Mayor B. Smith called the meeting to order at 9:30 a.m.

Councillor D. Thiele was absent.

Councillors A. Bolstad, L. Langley and M. Phair were in attendance.

A.2.ADOPTION OF AGENDA

MOVED J. Batty:

That the Executive Committee Agenda for the November 21, 2001 meeting be adopted with the deletion of the following item:

E.4.b.CBylaw 12900 – To Designate the Birks Building at 10113 – 104 Street as a Municipal Historic Resource.

carried

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT:D. Thiele.

A.3.ADOPTION OF MINUTES

MOVED R. Hayter:

That the Minutes of the October 31, 2001 Executive Committee Meeting be adopted.

carried

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT:D. Thiele.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED S. Mandel:

That items D.2.a., E.1.a., E.1.b., E.4.a. C, E.4.e., E.4.f., E.4.g., E.5.a. C and the in private item E.2.a. be exempted for debate; and

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.c.CBylaw 12901 - To Designate the Canadian Consolidated Rubber Company located at 10249 – 104 Street as a Municipal Historic Resource.

That the Executive Committee recommend to City Council:

  1. That Bylaw 12901 be given the appropriate readings.
  1. That the Corporate Services Department be directed to cause a copy of Bylaw12901 to be registered on the Certificate of Title of the Canadian Consolidated Rubber Company Building at 10249 – 104 Street, pursuant to the provisions of the Historical Resources Act RSA 1980, ch. H-8, as amended.
  2. That the Rehabilitation Agreement (Schedule C, Attachment 1 of the October 9, 2001 Planning and Development Department report) which recommends the payment of up to $199,000 to encourage the designation and rehabilitation of the Canadian Consolidated Rubber Company Building at 10249 – 104 Street as a Municipal Historic Resource be approved.
  3. That the Corporate Services Department be directed to cause a copy of the Maintenance Agreement to be registered at the appropriate Land Titles Office, as per the Historical Resources Act and endorsed on the Certificate of Title for the property.

E.4.d.CBylaw 12902 - To Designate the H.V. Shaw Building at 10229 - 104 Street as a Municipal Historic Resource.

That the Executive Committee recommend to City Council:

  1. That Bylaw 12902 be given the appropriate readings.
  1. That the Corporate Services Department be directed to cause a copy of Bylaw12902 to be registered on the Certificate of Title of the H.V. Shaw Building at 10229 - 105 Street, pursuant to the provisions of the Historical Resources Act RSA 1980, ch. H-8, as amended.
  2. That the Rehabilitation Agreement (Schedule C, Attachment 1 of the October 19, 2001 Planning and Development Department report) which recommends the payment of up to $158,500 over three years to encourage the designation and rehabilitation of the H. V. Shaw Building as a Municipal Historic Resource be approved.
  3. That the Corporate Services Department be directed to cause a copy of the Maintenance Agreement to be registered at the appropriate Land Titles Office, as per the Historical Resources Act and endorsed on the Certificate of Title for the property.

carried

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT:D. Thiele.

B.3.DECISION TO HEAR AND TIME SPECIFICS

MOVED J. Batty:

That Executive Committee hear from the following delegations:

E.5.a.Fringe Theatre Request for Financial Support.

  1. Dr. Robert C.P. Westbury, TransAlta.
  2. Mr. Ken Chapman.
  3. Mr. David Norwood.

carried

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT:D. Thiele.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Mezzanine Level of City Hall (B. Smith).

“The Mezzanine Level of City Hall has been unoccupied since City Hall opened in 1992. I would like a report from the Administration outlining any uses for this space currently being considered.
As well, I would like the Administration and the Chair of the Police Commission to comment on the adequacy and appropriateness of this space to house the Edmonton Police Commission. It is my understanding that the space currently occupied by the Commission is inadequate.” / Asset Mgmt. & Public Works
Police Commission
Due: Jan. 9, 2002

D.1.b.Employee and Family Assistance Service (EFAS) (M. Phair).

“I have attached a recent letter from ATU 569, CSU 52, CUPE Local 30 and EFFU concerning the Employee and Family Assistance Service (EFAS) provided through the City.
I would like an update on this program, the issues as presented by the groups signing the letter and possible solutions.
I would like a response as soon as possible.” / Corporate Svcs.
Due: Jan. 9, 2002

Councillor B. Anderson entered the meeting.

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Properties Under-Assessed by More Than 10% (L. Langley).

P. Boutin, City Assessor, and S. Dilworth, Planning and Development Department, answered the Committee’s questions.

MOVED B. Smith:

That the October 24, 2001 Planning and Development Department report be received for information. / Planning & Dev.

carried

FOR THE MOTION: B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT: D. Thiele.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a.Scheduling of Public Hearings on Land Use Matters. 

MOVED B. Smith:

That the October 1, 2001 Office of the City Manager/Planning and Development Department report be postponed until the December 5, 2001 Executive Committee meeting, to be dealt with as the first item on the agenda. / City Manager
Planning & Dev.
Due: Dec. 5, 2001 To be dealt with as first item on the agenda.

carried

FOR THE MOTION: B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT: D. Thiele.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.f.Land and Resources for City-Wide Facilities. 

MOVED R. Hayter:

That item E.4.f. be dealt with now.

carried

FOR THE MOTION: B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT: D. Thiele.

R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED B. Smith:

That the October 9, 2001 Planning and Development Department/Community Services Department report be postponed until the December 5, 2001 Executive Committee meeting. / Planning & Dev.
Community Svcs.
Due: Dec. 5, 2001

carried

FOR THE MOTION: B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT: D. Thiele.

E.4.e.Downtown Housing Investment Program. 

MOVED B. Smith:

That item E.4.e. be dealt with now.

carried

FOR THE MOTION: B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT: D. Thiele.

L. Benowoski, General Manager, and R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED B. Smith:

That the Administration bring forward a report to the March 13, 2002 Executive Committee meeting that examines a future reinvestment program looking at:
  1. The amount of incentive for each unit.
  2. Targets and goals as related to the Downtown Plan.
  3. Special or other considerations, such as renovation and restoration of commercial or housing and/or bare land development.
/ Planning & Dev.
Due: Mar. 13, 2002

carried

FOR THE MOTION: B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT: D. Thiele.

Councillors E. Gibbons and K. Leibovici entered the meeting.

E.5.OTHER REPORTS

E.5.a.CFringe Theatre Request for Financial Support. 

R. Garvey, General Manager, Corporate Services Department; and W.D. Burn, General Manager, Asset Management and Public Works Department, made a presentation.

Dr. R.C.P. Westbury; K. Chapman; and D. Norwood made presentations and answered the Committee’s questions.

D. Cole and J. Faulkner answered the Committee’s questions.

MOVED B. Smith:

That the Executive Committee recommend to City Council:

That the Fringe Theatre’s request for $1 million in capital funding for 2002 and $1 million in 2003 be referred to the 2002 Budget Review process and that its eventual approval be subject to approved funding from the Provincial Government, the Federal Government and private partners.

R. Garvey, General Manager, Corporate Services Department; and W.D. Burn, General Manager, Asset Management and Public Works Department; L. Benwoski, General Manager, and R. Larson, Planning and Development Department, answered the Committee’s questions.

carried

FOR THE MOTION: B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT: D. Thiele.

MOVED S. Mandel:

That the Committee recess for five minutes.

carried

FOR THE MOTION: B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT: D. Thiele.

The Committee recessed at 10:55 a.m.

The Committee reconvened at 11:00 a.m.

E.1.OFFICE OF THE CITY MANAGER

E.1.b.CCouncil Member Appointments to the Edmonton Police Commission. 

MOVED B. Smith:

That the Executive Committee recommend to City Council:

  1. That the size of the Edmonton Police Commission be increased from seven to nine members and that two Members of City Council be appointed to fill these positions.
  1. That Bylaw 9304 and City Policies C473A and C472A be amended accordingly.

D.H. Edey, City Clerk, answered the Committee’s questions.

Mayor B. Smith vacated the Chair and Councillor R. Hayter presided.

Mayor B. Smith left the meeting.

Mayor B. Smith re-entered the meeting.

Councillor R. Hayter vacated the Chair and Mayor B. Smith presided.

carried

FOR THE MOTION: B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT: D. Thiele.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CLetter Dated June 12, 2001 from KPMG – Audit Observations and Recommendations for the Year Ended December 31, 2000. 

L. Benowski, General Manager, Planning and Development Department; and R. Garvey, General Manager, Corporate Services Department, answered the Committee’s questions.

MOVED B. Smith:

That the Administration draft a policy for City Council’s approval outlining the handling of assessment variances that may occur. The policy should provide for a requirement that the Administration report annual variances to City Council as part of the regular variance reporting.

(See page 10).

MOVED B. Smith:

That the Committee meet in private

carried

FOR THE MOTION: B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT: D. Thiele.

The Committee met in private at 11:30 a.m.

MOVED S. Mandel:

That the Committee meet in public

carried

FOR THE MOTION: B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT: D. Thiele.

The Committee met in public at 11:50 a.m.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.CNegotiations Update.

MOVED B. Smith:

That the Executive Committee recommend to City Council:

  1. That the Administration present a verbal report at the November 27, 2001 City Council meeting.
  1. That this item be dealt with in private and remain in private. [s. 15(1)(ii), Freedom of Information and Protection of Privacy Act].

carried

FOR THE MOTION: B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT: D. Thiele.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CLetter Dated June 12, 2001 from KPMG – Audit Observations and Recommendations for the Year Ended December 31, 2000. 

(Cont’d. from page 9).

L. Benowski, General Manager, Planning and Development Department; and R. Garvey, General Manager, Corporate Services Department, answered the Committee’s questions.

MOTION ON ITEM E.4.a. C, put:

That the Administration draft a policy for City Council’s approval outlining the handling of assessment variances that may occur. The policy should provide for a requirement that the Administration report annual variances to City Council as part of the regular variance reporting. / Planning & Dev.
Corporate Svcs.
Due: Jan. 9, 2002

carried

FOR THE MOTION: B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT: D. Thiele.

E.4.g.Overtaxation of Non-Residential Property Owners. 

MOVED R. Hayter:

That the October 10, 2001 Planning and Development Department report be received for information. / Planning & Dev.

carried

FOR THE MOTION: B. Smith; J. Batty, R. Hayter, S. Mandel.

ABSENT: D. Thiele.

N.NOTICES OF MOTION

Mayor B. Smith asked whether there were any Notices of Motion. There were none.

(Sec. 91. B.L. 12300)

O.ADJOURNMENT

The meeting adjourned at 12:05 p.m.

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CHAIRCITY CLERK

EXECUTIVE COMMITTEE MEETING

INDEX TO MINUTES

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

A.3.ADOPTION OF MINUTES......

B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

B.3.DECISION TO HEAR AND TIME SPECIFICS......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a. Mezzanine Level of City Hall (B. Smith)......

D.1.b. Employee and Family Assistance Service (EFAS) (M. Phair)......

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a. Properties Under-Assessed by More Than 10% (L. Langley).

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a. Scheduling of Public Hearings on Land Use Matters. 

E.1.b. CCouncil Member Appointments to the Edmonton Police Commission. 

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a. CNegotiations Update......

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a. CLetter Dated June 12, 2001 from KPMG – Audit Observations and

for the Year Ended December 31, 2000. 

E.4.a. CLetter Dated June 12, 2001 from KPMG – Audit Observations and Recommendations for

the Year Ended December 31, 2000. 

E.4.c. CBylaw 12901 - To Designate the Canadian Consolidated Rubber Company located at

10249 – 104 Street as a Municipal Historic Resource. 

E.4.d. CBylaw 12902 - To Designate the H.V. Shaw Building at 10229 - 104 Street as a

Municipal Historic Resource. 

E.4.e. Downtown Housing Investment Program. 

E.4.f. Land and Resources for City-Wide Facilities. 

E.4.g. Overtaxation of Non-Residential Property Owners. 

E.5.OTHER REPORTS

E.5.a. C Fringe Theatre Request for Financial Support. 

N. NOTICES OF MOTION......

O.ADJOURNMENT......

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Executive Committee

Meeting Minutes1

November 21, 2001