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Executive Committee
Meeting Minutes1 of 16
March 3, 2004, nr
EXECUTIVE COMMITTEE MINUTES
Wednesday, March 3, 2004
MEMBERS: / PRESENT:B. Smith, Chair / B. Smith
K. Leibovici, Vice-Chair
B. Anderson / B. Anderson
E. Gibbons / E. Gibbons
M. Phair / M. Phair
ALSO IN ATTENDANCE:
Councillor J. Batty
Councillor A. Bolstad
Councillor L. Langley
Councillor J. Melnychuk
A. B. Maurer, City Manager
J. Wright, Office of the City Clerk
A.CALL TO ORDER AND RELATED BUSINESS
A.1.CALL TO ORDER
Mayor B. Smith called the meeting to order at 9:30 a.m.
Councillors B. Anderson and K. Leibovici were absent.
A.2.ADOPTION OF AGENDA
MOVED M. Phair:
That the March 3, 2004, Executive Committee meeting agenda be adopted with the addition of the following replacement report:
D.2.a.Developments in Downtown and Adjacent Communities
(J. Batty/M. Phair)
carried
FOR THE MOTION:B. Smith; E. Gibbons, M. Phair.
ABSENT:B. Anderson, K. Leibovici.
A.3.ADOPTION OF MINUTES
MOVED M. Phair:
That the February 11, 2004, Executive Committee meeting minutes be adopted.
carried
FOR THE MOTION:B. Smith; E. Gibbons, M. Phair.
ABSENT:B. Anderson, K. Leibovici.
B.PROCEDURAL MATTERS
B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS
MOVED M. Phair:
That items D.2.a., E.1.a., E.2.a. C, E.4.a., E.4.b., E.4.c. and in-private item E.1.b. be exempted for debate; and
D.ADMINISTRATIVE INQUIRIES AND RESPONSES
D.3.STATUS OF REPORTS
D.3.a.Developers Paying for Services
That the revised due date of April 7, 2004, be approved. / Planning and Dev.Due: Apr. 7, 2004
D.3.b.Cost Effective Urban Development
That the revised due date of April 21, 2004, be approved. / Planning and Dev.Due: Apr. 21, 2004
D.3.c.Partially Built Neighbourhoods (M. Phair)
That the revised due date of April 21, 2004, be approved. / Planning and Dev.Due: Apr. 21, 2004
D.3.d.Future School Sites – Alberta Infrastructure Symposium on Schools
That the revised due date of May 19, 2004, be approved. / Planning and Dev.Due: May 19, 2004
E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS
E.2.CORPORATE SERVICES DEPARTMENT
E.2.b.Open Tenders $1,000,000 or Greater (Inclusive of GST) as at February 11, 2004
That Administration award the tender projects as listed in Attachment 1 of the February 11, 2004, Corporate Services Department report 2004COF016 and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.E.2.c.Extension of Contract Resource for Main-Link Phase 2B
That a change order for $200,000 and a time extension of eight months be approved to increase the total value and duration of the contract for theS. I. Systems Plant Maintenance Team Lead to $391,400 ending December 15, 2004. / Corporate Svcs.
E.4.PLANNING AND DEVELOPMENT DEPARTMENT
E.4.d.CNotice of Intention to Designate the Jasper Block located at 10514/20 Jasper Avenue as a Municipal Historic Resource
That Executive Committee recommend to City Council:
1.That the City Clerk issue a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the January 22, 2004, Planning and Development Department report 2004PDP017) to the owner of the property occupied by Jasper Block, located at 10514/20 Jasper Avenue in accordance with Section 26 of the Historical Resources Act.
2.That the General Manager of the Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate JasperBlock.
3.That funding of $150,000 for this project be provided from the Heritage Reserve Fund.
Councillor B. Anderson entered the meeting.
carried
FOR THE MOTION: B. Smith; B. Anderson, E. Gibbons, M. Phair.
ABSENT: K. Leibovici.
Councillors J. Batty and L. Langley entered the meeting.
D.ADMINISTRATIVE INQUIRIES AND RESPONSES
D.1.ADMINISTRATIVE INQUIRIES
D.1.a.Downtown Implementation Plan (M. Phair/J. Melnychuk)
“We would like the following information on the Downtown Plan:1.When was the current Downtown Plan passed by City Council?
2.When was the Implementation Plan for Downtown completed and when does it end?
3.Will the Planning and Development Department undertake an evaluation of the results of the Implementation Plan, and if so when would this take place and when would such a report come to City Council?
4.In a review of the Implementation Plan, who would be involved and who would be contacted as part of the review process?” / Planning and Dev.
Due: May 5, 2004
B.PROCEDURAL MATTERS
B.2.TIME SPECIFICS AND DECISION TO HEAR
MOVED M. Phair:
That the Committee hear from the following delegations:
E.4.b.Review of City Policy C480A – Naming Development Areas,
Roads, Parks and Municipal Facilities
1.J. Brown, Sherrick Management Limited
2.R. Sieben, Melcor Developments Ltd.
3.J. Wacko, Stantec Consulting Ltd.
E.4.c.Promotion of Agricultural Lands
1.T. Molineaux
2.J. Visser
carried
FOR THE MOTION: B. Smith; B. Anderson, E. Gibbons, M. Phair.
ABSENT: K. Leibovici.
D.ADMINISTRATIVE INQUIRIES AND RESPONSES
D.2.REPORTS ON ADMINISTRATIVE INQUIRIES
D.2.a.Developments in Downtown and Adjacent Communities
(J. Batty/M. Phair)
MOVED M. Phair:
That Item D.2.a. be made debatable to allow action motions to be made in response to the content of the report.
carried
FOR THE MOTION: B. Smith; B. Anderson, E. Gibbons, M. Phair.
ABSENT: K. Leibovici.
R. Caldwell, Planning and Development Department; and G. Heaton, Corporate Services Department (Law), answered the Committee’s questions.
MOVED M. Phair:
That the February 11, 2004, Planning and Development Department report 2004PDP007 be referred back to Administration to be brought back at the March 17, 2004, Executive Committee meeting with additional information on how Council could direct that development applications for this area come forward with the completion of the plan. / Planning & Dev.Due: Mar. 17, 2004
carried
FOR THE MOTION: B. Smith; B. Anderson, E. Gibbons, M. Phair.
ABSENT: K. Leibovici.
E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS
E.1.OFFICE OF THE CITY MANAGER
E.1.a.TD Economics Special Report – Corridor Conference
MOVED B. Smith:
1.That a Corridor Conference not be held in 2004 because of commitments during the year.- That Administration continue to work with Calgary and Red Deer to advance the recommendations of the TD Economics Special Report.
- That Administration report back to the November 3, 2004, Executive Committee meeting.
Due: Nov. 3, 2004
B. Duncan, Office of the City Manager, answered the Committee’s questions.
carried
FOR THE MOTION: B. Smith; E. Gibbons, M. Phair.
ABSENT: B. Anderson, K. Leibovici.
E.2.CORPORATE SERVICES DEPARTMENT
E.2.a.CDecember 31, 2003, Year-end Operating and Capital Results
R. Rosychuk, Corporate Services Department, made a presentation and answered the Committee’s questions. Copies of the presentation were distributed to the Members of the Committee and a copy was filed with the Office of the City Clerk. A. B. Maurer, City Manager, answered the Committee’s questions.
MOVED B. Smith:
That Executive Committee recommend to City Council:
1.That the February 24, 2004, Corporate Services Department report 2004COF011 be received for information.
2.That a 2004 appropriation of up to $1,661,419 be approved from the Financial Stabilization Reserve to cover:
a.Outstanding 2003 commitments of $975,000 as outlined in Attachment 1 of the February 24, 2004, Corporate Services Department report 2004COF011; and
b.Economic Development Edmonton’s request to offset the 2003 operating deficit of $686,419.
carried
FOR THE MOTION: B. Smith; B. Anderson, E. Gibbons, M. Phair.
ABSENT: K. Leibovici.
E.1.OFFICE OF THE CITY MANAGER
E.1.b. Civic Agencies Recruitment - Applicant Short Listing
MOVED M. Phair:
That the Committee meet in private.
Sections 17(1), 23(1)(b) and 24(1)(d) of the Freedom of Information and Protection of Privacy Act.
carried
FOR THE MOTION: B. Smith; B. Anderson, E. Gibbons, M. Phair.
ABSENT: K. Leibovici.
The Committee met in private at 10:12 a.m.
MOVED M. Phair:
That the Committee meet in public.
carried
FOR THE MOTION: B. Smith; B. Anderson, E. Gibbons, M. Phair.
ABSENT: K. Leibovici.
The Committee met in public at 10:26 a.m.
Councillor K. Leibovici was absent.
MOVED M. Phair:
That Executive Committee hold interviews on March 17, 2004, at11:30 a.m. in the Mayor’s Boardroom and that lunch be catered in. / City Manager
Due: Mar. 17, 2004
11:30 a.m.
carried
FOR THE MOTION: B. Smith; B. Anderson, E. Gibbons, M. Phair.
ABSENT: K. Leibovici.
MOVED M. Phair:
That the Committee recess for five minutes and that items E.4.a and E.4.b. be dealt with when the Committee reconvenes.
carried
FOR THE MOTION: B. Smith; B. Anderson, E. Gibbons, M. Phair.
ABSENT: K. Leibovici.
The Committee recessed at 10:28 a.m.
The Committee reconvened at 10:36 a.m.
Councillor K. Leibovici was absent.
E.4.PLANNING AND DEVELOPMENT DEPARTMENT
E.4.a.Names Advisory Committee
MOVED M. Phair:
1.That a neighbourhood located in the Terwillegar Heights Servicing Concept Design Brief (SCDB) be named “Magrath Heights.”
2.That a park site located in the Roper Industrial Neighbourhood be named “Roper Park and Natural Area.”
3.That a park located in the Belle Rive Neighbourhood be named “Belle Rive Park.”
4.That two roads located in the Lewis Farms Area Structure Plan (ASP) be named “Suder Greens Drive” and “Webber Greens Drive.”
5.That a road located in the Summerside Neighbourhood be named “Stanton Drive.”
6.That a road located in The Hamptons Neighbourhood be named “Hope Road.”
7.That two roads located in the South Terwillegar Neighbourhood be named “Sutter Place” and “Sutter Link.”
8.That roads located in the Suder Greens Neighbourhood not be named.
Members of the Committee requested Part 1 be split for voting purposes.
MOTION ON PARTS 2, 3, 4, 5, 6, 7 and 8, put:
2.That a park site located in the Roper Industrial Neighbourhood be named “Roper Park and Natural Area.”
3.That a park located in the Belle Rive Neighbourhood be named “Belle Rive Park.”
4.That two roads located in the Lewis Farms Area Structure Plan (ASP) be named “Suder Greens Drive” and “Webber Greens Drive.”
5.That a road located in the Summerside Neighbourhood be named “Stanton Drive.”
6.That a road located in The Hamptons Neighbourhood be named “Hope Road.”
7.That two roads located in the South Terwillegar Neighbourhood be named “Sutter Place” and “Sutter Link.”
8.That roads located in the Suder Greens Neighbourhood not be named.
carried
FOR THE MOTION: B. Smith; B. Anderson, E. Gibbons, M. Phair.
ABSENT: K. Leibovici.
MOTION ON PART 1, put:
- That a neighbourhood located in the Terwillegar Heights Servicing Concept Design Brief (SCDB) be named “Magrath Heights.”
carried
FOR THE MOTION: B. Anderson, E. Gibbons, M. Phair.
OPPOSED:B. Smith.
ABSENT: K. Leibovici.
SUMMARY OF COMMITTEE’S DECISION ON ITEM E.4.a
1.That a neighbourhood located in the Terwillegar Heights Servicing Concept Design Brief (SCDB) be named “Magrath Heights.”2.That a park site located in the Roper Industrial Neighbourhood be named “Roper Park and Natural Area.”
3.That a park located in the Belle Rive Neighbourhood be named “Belle Rive Park.”
4.That two roads located in the Lewis Farms Area Structure Plan (ASP) be named “Suder Greens Drive” and “Webber Greens Drive.”
5.That a road located in the Summerside Neighbourhood be named “Stanton Drive.”
6.That a road located in The Hamptons Neighbourhood be named “Hope Road.”
7.That two roads located in the South Terwillegar Neighbourhood be named “Sutter Place” and “Sutter Link.”
8.That roads located in the Suder Greens Neighbourhood not be named. / Planning and Dev.
Councillor J. Melnychuk entered the meeting.
E.4.b.Review of City Policy C480A – Naming Development Areas, Roads, Parks and Municipal Facilities
MOVED B. Smith:
That Administration bring forward amendments to Policy C480A and the Names Advisory Committee Bylaw such that:
a.The Names Advisory Committee be the decision-making body for naming development areas, parks and municipal facilities with the Executive Committee being the appeal body.
b. The City of Edmonton Administration would be responsible for naming/numbering roads in accordance with City Policy C480A through the processing of subdivision applications.
R. Sieben, Melcor Developments Ltd., made a presentation and answered the Committee’s questions. J. Brown, Sherrick Management Limited; and J. Wacko, Stantec Consulting Ltd., answered the Committee’s questions.
Mayor B. Smith vacated the Chair and Councillor M. Phair presided. Mayor B. Smith left the meeting.
Councillor A. Bolstad entered the meeting.
R. Caldwell, D. Cavaliere and M. Lawrence, Planning and Development Department; and
A. B. Maurer, City Manager, answered the Committee’s questions.
Mayor B. Smith re-entered the meeting. Councillor M. Phair vacated the Chair and Mayor
B. Smith presided.
AMENDMENT MOVED B. Anderson:
That a Part 2 be added as follows:
2.That the recommended amendments be brought back to Executive Committee prior to forwarding to City Council.
carried
FOR THE AMENDMENT: B. Smith; B. Anderson, E. Gibbons.
OPPOSED:M. Phair.
ABSENT: K. Leibovici.
MOTION, AS AMENDED, ON ITEM E.4.b., put:
1.That Administration bring forward amendments to Policy C480A and the Names Advisory Committee Bylaw such that:
a.The Names Advisory Committee be the decision-making body for naming development areas, parks and municipal facilities with the Executive Committee being the appeal body.
b. The City of Edmonton Administration would be responsible for naming/numbering roads in accordance with City Policy C480A through the processing of subdivision applications.
2.That the recommended amendments be brought back to Executive Committee prior to forwarding to City Council.
Members of the Committee requested the motion be split for voting purposes.
MOTION ON PART 1.a., put:
1.That Administration bring forward amendments to Policy C480A and the Names Advisory Committee Bylaw such that:
a.The Names Advisory Committee be the decision-making body for naming development areas, parks and municipal facilities with the Executive Committee being the appeal body.
carried
FOR THE MOTION: B. Smith; B. Anderson, E. Gibbons, M. Phair.
ABSENT: K. Leibovici.
MOTION ON PART 1.b., put:
1.That Administration bring forward amendments to Policy C480A and the Names Advisory Committee Bylaw such that:
b. The City of Edmonton Administration would be responsible for naming/numbering roads in accordance with City Policy C480A through the processing of subdivision applications.
carried
FOR THE MOTION: B. Smith; B. Anderson, E. Gibbons.
OPPOSED:M. Phair.
ABSENT: K. Leibovici.
MOTION ON PART 2, put:
2.That the recommended amendments be brought back to Executive Committee prior to forwarding to City Council.
carried
FOR THE MOTION:B. Smith; B. Anderson, E. Gibbons.
OPPOSED:M. Phair.
ABSENT: K. Leibovici.
SUMMARY OF COMMITTEE’S DECISION ON ITEM E.4.b., AS AMENDED:
- That Administration bring forward amendments to Policy C480A and the Names Advisory Committee Bylaw such that:
- The Names Advisory Committee be the decision-making body for naming development areas, parks and municipal facilities with the Executive Committee being the appeal body.
2.That the recommended amendments be brought back to Executive Committee prior to forwarding to City Council. / Planning & Dev.
Due: May 5, 2004
E.4.e.Review the Naming and Numbering of Roads
MOVED B. Anderson:
That Administration retain an independent consultant to review the manner in which roads are named or numbered in Edmonton and report back, no later than August 2004, with recommendations designed to make it easier for motorists to find their way to their destination. / Transportation & StreetsDue: Aug. 25, 2004
carried
FOR THE MOTION:B. Smith; B. Anderson, E. Gibbons, M. Phair.
ABSENT: K. Leibovici.
The Committee recessed at 11:45 a.m.
The Committee reconvened at 1:34 p.m.
Councillors B. Anderson and K. Leibovici were absent.
Councillor A. Bolstad was in attendance.
E.4.c.Promotion of Agricultural Lands
T. Molineaux made a presentation. A copy of T. Molineaux’s letter dated November 5, 2003, forwarded to R. Caldwell and H. McRae, Planning and Development Department, was distributed to the Members of the Committee and a copy was filed with the Office of the City Clerk.
Councillors B. Anderson and J. Melnychuk entered the meeting.
T. Molineaux answered the Committee’s questions.
J. Visser made a presentation and answered the Committee’s questions. A copy of a report on “Future Ideas for Northeast Edmonton: Keeping Our Quality of Life” was distributed to the Members of the Committee and a copy was filed with the Office of the City Clerk.
R. Caldwell and L. Benowski, General Manager, Planning and Development Department, answered the Committee’s questions.
D. Wiltse, Economic Development Edmonton, answered the Committee’s questions.
MOVED B. Smith:
That the December 23, 2003, Planning and Development Department report 2004PDP009 be received for information. / Planning & Dev.carried
FOR THE MOTION:B. Smith; B. Anderson, E. Gibbons
ABSENT: K. Leibovici, M. Phair.
D.ADMINISTRATIVE INQUIRIES AND RESPONSES
D.1.ADMINISTRATIVE INQUIRIES
D.1.b.Agricultural Development in the Edmonton Area (A. Bolstad)
Councillor A. Bolstad requested and was granted permission to make an Administrative Inquiry.
“1.What is Economic Development Edmonton’s (EDE) vision for agricultural development in the Edmonton area?- What work is EDE doing with industry and government partners to promote agricultural production in the Edmonton area? What more could it do, if given sufficient resources?
- What would EDE like to see the City of Edmonton provide in the way of policies or resources that support agricultural production in the Edmonton area? For example, are any of the tools identified by the County of Strathcona in its recent report on agriculture applicable to the City of Edmonton?”
N.NOTICES OF MOTION
Mayor B. Smith asked whether there were any Notices of Motion. There were none.
O.ADJOURNMENT
The meeting adjourned at 2:30 p.m.
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CHAIRCITY CLERK
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Executive Committee
Meeting Minutes1 of 16
March 3, 2004, nr
INDEX
EXECUTIVE COMMITTEE MINUTES
MARCH 3, 2004
A.CALL TO ORDER AND RELATED BUSINESS......
A.1.CALL TO ORDER......
A.2.ADOPTION OF AGENDA......
A.3.ADOPTION OF MINUTES......
B.PROCEDURAL MATTERS......
B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......
B.2.TIME SPECIFICS AND DECISION TO HEAR......
D.ADMINISTRATIVE INQUIRIES AND RESPONSES......
D.1.ADMINISTRATIVE INQUIRIES......
D.1.a.Downtown Implementation Plan (M. Phair/J. Melnychuk)...... 5
D.1.b.Agricultural Development in the Edmonton Area (A. Bolstad)......
D.2.REPORTS ON ADMINISTRATIVE INQUIRIES......
D.2.a.Developments in Downtown and Adjacent Communities (J. Batty/M. Phair)
D.3.STATUS OF REPORTS
D.3.a.Developers Paying for Services......
D.3.b.Cost Effective Urban Development......
D.3.c.Partially Built Neighbourhoods (M. Phair)......
D.3.d.Future School Sites – Alberta Infrastructure Symposium on Schools......
E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS......
E.1.OFFICE OF THE CITY MANAGER......
E.1.a.TD Economics Special Report – Corridor Conference ......
E.1.b. Civic Agencies Recruitment - Applicant Short Listing......
E.2.CORPORATE SERVICES DEPARTMENT......