Minutes for Executive Committee August 22, 2007 Meeting

Executive Committee Minutes

August 22, 2007

Members: / Present:
S. Mandel, Chair / S. Mandel
K. Leibovici, Vice-Chair / K. Leibovici
B. Anderson / B. Anderson
J. Batty / J. Batty
E. Gibbons / E. Gibbons

Also in Attendance:

Councillor J. Melnychuk
Councillor M. Nickel
Councillor M. Phair
A. B. Maurer, City Manager

S. Labonne, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

Mayor S. Mandel called the meeting to order at 9:34 a.m.

A.2.Adoption of Agenda

Moved E. Gibbons:

That the August 22, 2007, Executive Committee meeting agenda be adopted.

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

A.3.Adoption of Minutes

Moved J. Batty:

That theJuly 11, 2007,Executive Committee meeting minutes be adopted.

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

The Committee selected the following items for debate:D.4., E.1., E.2., E.3., E.4.,E.6., E.9., E.11., E.16., E.17., E.18., E.19., E.20., E.21., E.22., J.1., J.2. and J.3.

Moved J. Batty:

D.STATUS OF REPORTS

D.1.Access Across Blackmud Creek

That the revised due date of September 5, 2007, be approved. / Planning & Dev.
Due: Sep. 5/07

D.2.Edmonton Design Committee Development Permit Approval Process

That the revised due date of November 7, 2007, be approved. / Planning & Dev.
Due: Nov. 7/07

D.3.Edmonton Design Committee Heritage Buildings/Green Buildings

That the revised due date of November 7, 2007, be approved. / Planning & Dev.
Due: Nov. 7/07

E.REPORTS

E.5.Delegation of Authority -Semi-Annual Report (January to June, 2007)

That the August 8, 2007, Office of the City Manager report 2007CMO049 be received for information. / City Manager

E.7.Approval of Investment Management Agreements - Sole Source Agreement

That Administration enter into the relevant sole source agreements with the investment management companies and custodian, as outlined in Attachment 1 of the July 4, 2007, Corporate Services Department report 2007COF070, and that the agreements be in a form acceptable to the City Manager. / Corporate Svcs.
City Manager

E.8.Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at July 27, 2007

That Administration award the tender projects as outlined in Attachment 1 of the July 27, 2007 Corporate Services Department report 2007COF072, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.

E.10.The Quarters Community Revitalization Levy Area - Request to Designate The Quarters (Downtown East Project Area) as a Community Revitalization Levy Area

That Executive Committee recommend to City Council:

That Administration apply to the Provincial Government requesting designation of The Quarters (Downtown East project area) as a Community Revitalization Levy Area.

E.12.Notice of Intention to Designate - The John T. Ross Residence as a Municipal Historic Resource

That Executive Committee recommend to City Council:

1.That a Notice of Intention to Designate a Municipal Historic Resource, as outlined in Attachment 1of the May 25, 2007, Planning and Development Department report 2007PDP130, be served to the owner of the property occupied by the John T. Ross Residence located at 9749111Street, in accordance with Section26 of the Historical Resources Act.

2.That the funding of $1 for this project be provided from the Heritage Reserve Fund.

E.13.Notice of Intention to Designate - The JohnL.Lang Apartments, the Dame Eliza Chenier Residences, and the Lester Allyn House as Municipal Historic Resources

That Executive Committee recommend to City Council:

1.That Notices of Intention to Designate Municipal Historic Resources, as outlined in Attachment 1 of the June 18, 2007, Planning and Development Department report 2007PDP136, be served to the owner of the three properties occupied by the JohnL.Lang Apartments located at 9908/9910/9912/9914 - 112 Street, the Dame Eliza Chenier Residences located at 9926/9928 – 112 Street, and the Lester Allyn House located at 9930/9932 – 112 Street, in accordance with Section26 of the Historical Resources Act.

2.That the funding of $1 for this project be provided from the Heritage Reserve Fund.

E.14.Notice of Intention to Designate - The Ingebert Olson Residence as a Municipal Historic Resource

That Executive Committee recommend to City Council:

1.That a Notice of Intention to Designate a Municipal Historic Resource, as outlined in Attachment1of the July 27, 2007, Planning and Development Department report 2007PDP141, be served to the owner of the property occupied by the Ingebert Olson Residence, located at 7701 - 112 Avenue South, in accordance with Section26 of the Alberta Historical Resources Act.

2.That funding of $25,000 for this restoration project be provided from the Heritage Reserve Fund.

E.15.Walker Barn Assessment

That the July 23, 2007, Planning and Development Department report 2007PDP027 be received for information. / Planning Dev.

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

B.PROCEDURAL MATTERS

B.2.Time Specifics and Decision to Hear

Moved J. Batty:

1.That the following item be made time specific at 11:30 a.m.:

E.3.Advisory Board on Services for Persons with
Disabilities2006 Annual Report

2.That the Committee hear from the following delegations:

E.1.Joint Committee on Stakeholder Involvement in the
Planning and Development Process – Final Action
Report

D. Nord, representing Oliver Community League and Community of Oliver Group

E.9.Non-Profit Community Organizations Exemption –
Edmonton Inner City Housing Society

G. Kelly, Executive Coordinator, Edmonton Inner City
HousingSociety

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

Moved E. Gibbons:

That the following item be made time specific at 11 a.m.:

E.16.Restrictive Covenant – Highlands Neighbourhood

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

E.REPORTS

E.1.Joint Committee on Stakeholder Involvement in the Planning and Development Process - Final Action Report

P. Ohm, Planning and Development Department, made a presentation and answered the Committee’s questions.

D. Nord, representing Oliver Community League and Community of Oliver Group, made a presentation and answered the Committee’s questions.

P. Ohm, and B. Henderson, Planning and Development Department; and A. B. Maurer, City Manager, answered the Committee’s questions.

R. Watkins, Urban Development Institute, answered the Committee’s questions.

S. Labonne, Office of the City Clerk, answered the Committee’s questions.

Moved J. Batty:

That the June 19, 2007, Planning and Development Department report 2007PDD036rev be referred back to Administration to prepare a report for the November 21, 2007, Executive Committee meetingon:

Designing a structure and format for a required pre-application consultation.
Changing the content and language of notices to make them simpler and to contain specific language on the application.
Apolicy or principle with respect to increasing the range of notice.
Including how communities can be supported in dealing with development applications.
Engaging the broader community in developing parts 1 to 4 of the motion

/ Planning & Dev.
Due: Nov. 21/07
E.1. cont.
Planning & Dev.
Due: Nov. 21/07

Carried

For the Motion: S.Mandel; B.Anderson, J.Batty, E.Gibbons, K.Leibovici.

Moved S. Mandel:

ThatAdministration work with the Urban Development Institute and the Edmonton Federation of Community Leagues and report back to Executive Committee with recommendations on developing a process to allowcommunities to work with developers on development issues. / Planning & Dev.
Due: Nov. 21/07

Carried

For the Motion: S.Mandel; B.Anderson, J.Batty, E.Gibbons, K.Leibovici.

E.16.Restrictive Covenant – Highlands Neighbourhood

J. Johnson, Corporate Services Department (Law), answered the Committee’s questions.

Moved E. Gibbons

1.That Executive Committee recommend to City Council:

That the Mayor write a letter to the Province asking for a ten-year limit to be placed on restrictive covenants for properties such as the former Safeway site on the south side of 118 Avenue between 66 and 67 streets, and that, after ten years of the initiating owner vacating the premises, the restrictive covenant be removed.

2.That Administration provide a report in March 2008examining the study titled “Cornering the Market; Changes in Supermarket Distribution Restrictive Covenants: Implications for Public Health & Urban Sustainability” as coordinated by Dr. N. Cameron (Department of Earth Atmospheric Sciences, University of Alberta). / Planning Dev.
Due: March 2008

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

D.STATUS OF REPORTS

D.4.Transit Service in New Neighbourhoods

A. B. Maurer, City Manager, answered the Committee’s questions.

Moved B. Anderson:

That the revised due date of November 21, 2007, or sooner, be approved. / Planning & Dev.
Due: Nov. 21/07

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, K. Leibovici.

Absent: E. Gibbons.

E.REPORTS

E.3.Advisory Board on Services for Persons with Disabilities 2006 Annual Report

G. Faulkner, Vice-Chair, Advisory Board on Services for Persons with Disabilities, made a presentation and answered the Committee’s questions.

Moved B. Anderson:

That the 2006 Advisory Board on Services for Persons with Disabilities Annual Report (Attachment 1 of the July 4, 2007, Advisory Board on Services for Persons with Disabilities report 2007CAPD02) be received for information. / Advisory Board on Services for Persons with Disabilities

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, K. Leibovici.

Absent: E. Gibbons.

E.9.Non-Profit Community Organizations Exemption - Edmonton Inner City Housing Society

Moved J. Batty:

That item E.9. be dealt with now.

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, K. Leibovici.

Absent: E. Gibbons.

Moved S. Mandel (Made at the June 27, 2007, Executive Committee meeting):

That Executive Committee recommend to City Council:

That Bylaw 14619 be given the appropriate readings.

Withdrawn

M. Garrett, Acting General Manager, Planning and Development Department, made a presentation.

G. Kelly, Executive Coordinator, Edmonton Inner City Housing Society, made a presentation and answered the Committee’s questions.

I. Johnson, Corporate Services Department (Law); H. Mueller and
M. Garrett, Acting General Manager, Planning and Development Department, answered the Committee’s questions.

(continued on page 9)

The Committee recessed at 12:05 p.m.

The Committee reconvened at 1:35 p.m.

Councillor K. Leibovici presided.

Mayor S. Mandel and Councillor E. Gibbons were absent.

J.ADMINISTRATIVE RESPONSES

J.3.Strathcona BRZ Boundaries (J. Batty)

Moved J. Batty:

That item J.3. be dealt with now.

Carried

For the Motion:B. Anderson, J. Batty, K. Leibovici.

Absent: S. Mandel; B. Gibbons.

Moved J. Batty:

That the July 16, 2007, Planning and Development Department report 2007PDP039 be received for information. / Planning Dev.

Carried

For the Motion:B. Anderson, J. Batty, K. Leibovici.

Absent: S. Mandel; B. Gibbons.

Mayor S. Mandel entered the meeting. Councillor K. Leibovici vacated the Chair and Mayor S. Mandel presided.

E.REPORTS

E.9.Non-Profit Community Organizations Exemption - Edmonton Inner City Housing Society

(continued from page 8)

With the unanimous consent of the Members of the Committee, Mayor S. Mandel withdrew the Motion on the Floor.

Moved K. Leibovici:

1.That Executive Committee recommend to City Council:

That the municipal portion of taxes on Tax Roll 10030681 (11223-87 Street) for 2006 and 2007 tax years and on Tax Roll 10030259 (11905 – 77 Street) for 2007 tax year be refunded under the authority of section 347(1)(b) of the Municipal Government Act, R.S.A. 2000, c.M-26 (MGA).
That Administration develop, for City Council’s consideration, criteria for establishing which organizations would be eligible for a property tax exemption in 2008 and address the financial impact of granting tax exempt status to these organizations.
That the Mayor request the Minister of Alberta Municipal Affairs and Housing consider additional municipal grants to offset property tax exemption for non-profit housing operations and/or provide local jurisdictions with the ability to exempt non-profit housing entities from both municipal and provincial education taxes and explore other options.

2.That Administration prepare a report providing information on what other jurisdictions are doing regarding taxing Non-profit Housing organizations, including, more detailed information on why the regulation mandates that these organizations should be taxed. / Planning & Dev.
Due: Nov. 7/07

Carried

For the Motion: S.Mandel; B.Anderson, J.Batty, K.Leibovici.

Absent:Gibbons.

E.18.Downtown Business Association - 2006 Annual Report

J. Taylor, Executive Director, Downtown Business Association, made a presentation and answered the Committee’s questions. M. Davies, Downtown Business Association, answered the Committee’s questions.

Moved J. Batty:

That the 2006 Annual Report of the Downtown Business Association (Attachment 1 of the June 13, 2007, Downtown Business Association report 2007CBZD01) be received for information. / Downtown Business Association

Carried

For the Motion:S. Mandel, B. Anderson, J. Batty, K. Leibovici.

Absent: B. Gibbons

E.19.Fort Road and Area Business Association - 2006 Annual Report and Audited Financial Statements

D. Fuhlendorf, Fort Road and Area Business Association, made a presentation and answered the Committee’s questions.

Moved B. Anderson:

That the 2006 Annual Report and Audited Financial Statements of the Fort Road and Area Business Association, (Attachment 1 of the July 24, 2007, Fort Road and Area Business Association report 2007CBZF01) be received for information. / Fort Road and Area Business Association

Carried

For the Motion:S. Mandel, B. Anderson, J. Batty, K. Leibovici.

Absent: B. Gibbons.

E.20.Kingsway Business Association - 2006 Annual Report

P. Gervais, Chair, and K. Kosof, Executive Director, Kingsway Business Association, made a presentation and answered the Committee’s questions.

A. B. Maurer, City Manager, answered the Committee’s questions.

Mayor S. Mandel vacated the Chair and Councillor K. Leibovici presided. Mayor S. Mandel left the meeting.

Moved J. Batty:

That the 2006 Annual Report of the Kingsway Business Association (Attachment 1 of the July 31, 2007, Kingsway Business Association report 2007CBZK01) be received for information. / Kingsway Business Association

Carried

For the Motion:B. Anderson, J. Batty, K. Leibovici.

Absent: S. Mandel, B. Gibbons.

Mayor S. Mandel re-entered the meeting. Councillor K. Leibovici vacated the Chair and Mayor S. Mandel presided.

E.21.NorthWest Industrial Business Association - 2006 Annual Report and Audited Financial Statements

A. Marshall, Executive Director, NorthWest Industrial Business Association, made a presentation and answered the Committee’s questions.

A. B. Maurer, City Manager, answered the Committee’s questions.

Moved K. Leibovici:

That the 2006 Annual Report and Audited Financial Statements of the NorthWest Industrial Business Association, (Attachment 1 of the July 13, 2007, NorthWest Industrial Business Association report 2007CBZN01) be received for information. / NorthWest Industrial Business Association

Carried

For the Motion:S. Mandel, B. Anderson, J. Batty, K. Leibovici.

Absent: B. Gibbons.

E.22.Stony Plain Road and Area Business Association - 2006 Annual Report and Audited Financial Statements

D. Kereluk, Stony Plain Road and Area Business Association, made a presentation and answered the Committee’s questions.

Moved J. Batty:

That the 2006 Annual Report and Audited Financial Statements of the Stony Plain Road and Area Business Association (Attachment 1 of the July 30, 2007, Stony Plain Road and Area Business Association report 2007CBZS01) be received for information. / Stony Plain Road and Area Business Association

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, K. Leibovici.

Absent: E. Gibbons.

X.1.Community Service Officers

Moved K. Leibovici:

That Administration consult with the Edmonton Police Commission and report back to Executive Committee on:

The role of Community Service Officers.
Potential expansion of the Community Service Officers’ mandate to other Business Revitalization Zones.
Extending the time the Community Service Officers are within the Community.
Approaching the province for provincial funding.

/ Planning & Dev.
Police Commission
cont.
Planning & Dev.
Police Commission
Due: Nov. 7/07

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, K. Leibovici.

Absent: E. Gibbons.

E.2.Implementation of City Policy C513 - City of Edmonton Public Involvement Policy –Update

J. Bradford-Green, Corporate Services Department, made a presentation and answered the Committee’s questions. J. Tustian, General Manager, Corporate Services Department, answered the Committee’s questions.

Moved J. Batty:

That the May 18, 2007, Corporate Services Department report 2007COG001 be received for information. / Corporate Svcs.

Carried

For the Motion: S.Mandel; B.Anderson, J.Batty, K.Leibovici,

Absent:E. Gibbons.

The Committee recessed at 3:30 p.m.

The Committee reconvened at 3:50 p.m.

Councillor E. Gibbons was absent.

E.4.Value-Added Opportunities - From Alberta’s Natural Resources

P. Tarnawsky, General Manager, and P. Tsounis, Corporate Business Planning Department; and A. B. Maurer, City Manager, answered the Committee’s questions.

Moved S. Mandel:

That Administration work with Edmonton Economic Development Corporation to bring back a report to Executive Committee on the status and opportunity for each of the items listed in Attachment 1 of the June 13, 2007, Corporate Business Planning Department report 2007CBP032. / Planning & Dev.
CBP
EEDC
Due: Nov. 7/07

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, K. Leibovici.

Absent: E. Gibbons.

E.6.Bench Marks and Expenditures for the 2006 Awareness Campaign and Upgrading of the Website

J. Tustian, General Manager, Corporate Services Department; and
A. B. Maurer, City Manager, answered the Committee’s questions.

Moved B. Anderson:

That the June 25, 2007, Corporate Services Department report 2007COC014 be received for information. / Corporate Svcs.

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, K. Leibovici.

Absent: E. Gibbons.

E.11.Revisions to City Policy C458A - Percent for Art to Provide and Encourage Art in Public Places

K. Singh, Planning and Development Department, made a presentation and answered the Committee’s questions. A. B. Maurer, City Manager; and M. Garrett, Acting General Manager, Planning and Development Department, answered the Committee’s questions.

J. Mahon, Executive Director, Edmonton Arts Council, answered the Committee’s questions.

Moved K. Leibovici:

That Executive Committee recommend to City Council:

That City PolicyC458B, Percent for Art to Provide and Encourage Art in Public Areas, be approvedwith the following amendment:

Replace Paragraph 2 of the Policy Statement with the following:

The City of Edmonton will dedicate 1% of the qualifying construction budget to cover the costs of implementing City Policy C458B.

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, K. Leibovici.

Absent: E. Gibbons.

X.1.Private Sector Participation – City Policy C458B

Moved K. Leibovici:

That Administration report back to Executive Committee in January 2008providing recommendations for private sector participation with City Policy C458B. / Planning & Dev.
Due: Jan. 2008

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, K. Leibovici.

Absent: E. Gibbons.

E.17.Smart Choices Program Progress Report June 2007