Mintues of the Last Regular Meeting, Held in the Village Office On
1
MINUTES OF THE REGULAR COUNCIL MEETING
HELD IN THE VILLAGE OF DUCHESS COUNCIL ROOM
JUNE 16, 2014 – 7:00pm
MOTIONS
Councillors present: Mayor Bruce Snape, Councillor Tony Steidel, Deputy Mayor Wayne Dahl, Councillor Shannyn Creary &
Darren Drader
Staff present: Yvonne Cosh & Kent Torkelson
052/14Councillor Dahl: Motioned to accept the minutes of the
Regular Council meeting held on May 20th, 2014.
Carried
The Noise Bylaw revision will be tabled until July.
Committee Reports
Committee minutes will be filed in the Village office for all to
access.
1. Newell Foundation –
053/14Mayor Snape: Motioned to accept the 5 year business plan as
submitted by the Newell Foundation and a letter of support will
be forwarded.
Carried
2. Library – movie in the park will be The Lego Movie.
054/14Councillor Dahl: Motioned to appoint Cathy Neufeld as the
reviewer for the Duchess Library financials.
Carried
3. FCSS
4. Regional Landfill –The removal of the veto option in the
landfill agreement was discussed. Councillors saw both choices
as very workable options and asked that Councillor Steidel weigh
the options at decision time and make his choice at that time.
Council will support the decision that is made by Councillor
Steidel and the landfill board.
5. 911 – no summer meetings
6. Newell Regional Services Corporation – Brooks Asphalt has
been awarded the tender to fix/complete the waterline from
Duchess to Rosemary
7. Fire – Village Council would like to supply the products needed
by the Fireman’s Association to man a donation/chili booth at
Duchess Days. This booth will be raising funds for a Duchess
Fireman who is very ill.
8. Agricultural Society – A listings of services provided to the
facilities by the Village staff will be sent to the Agriculture Society
for clarification.
9. Canadian Badlands – Councillor Creary has accepted an
appointment on the Product Development Committee.
10. Newell Regional Economic Development Initiative
11. Recreation Parks Cultural – The spring disbursements were
made available.
12. EXPO
13. Regional Transportation Study – The invitation to the July 5th
forum was discussed.
14. Recreation Centre – Discussions centered on the fundraising
efforts that are underway. The committee “Friends of the
Community” will be running events, selling tickets and
approaching persons for donations to the Rec Centre. A complete
plan will be shared at an open house on July 19th at the Duchess
Hall.
054/14Mayor Snape: Motioned to set a fundraising budget of $5000.00
For expenses incurred for promotional products, advertising,
printing, etc. in regards to the fundraising efforts.
Carried
Old Business:
Changes to the Procedural Bylaw were decided and a complete
bylaw will be presented at the July 21st Council meeting.
The terms for the tax arrears auction on September 3rd will be:
Cash, certified cheque or a money order. Payment must be
received within 48 hours of the close of the auction. The
valuation used will be the current assessment value of each
property.
The auctioneer will be determined closer to the auction date.
A Regional Transportation update was given by Y. Cosh.
Financial Statements were passed out for information.
New Business
055/14 Mayor Snape: Motioned for approval of cheques 12216 – 12267
totaling $ 36,893.42.
Carried
Time sheets were handed in.
Decisions regarding Eastlink turning over their holdings to the
Village have been tabled until the July Council meeting. More
information will be gathered before this decision is made.
The Community Peace Officer’s report was reviewed.
056/14Councillor Creary: Motioned to accept and sign the MSI
Memorandum of Agreement.
Carried
A proposal from Oldman River Regional Service Commission was
discussed and they will be asked to present to Council.
Carried
Public Works:
Kent Torkelson gave a general update for Public Works.
The LED sign has been placed and there has been a delay
with the electrician and will soon be operational.
PW had a sewer line collapse repair on 1st Street East that was
fixed with no problems. The water line was also replaced while
exposed.
Transitional documents have been filed with Environment
Canada regarding the sewage lagoon discharge for 2013. We will
continue to work with Environment Canada to meet and exceed
their standards.
Kent will be looking at the procedure required to discharge via
pivots the wastewater from the lagoon.
Adjourned 9:55 pm
Next Council meeting July 21st @ 7pm
______
Mayor/Councillor
______
Administrator