MIDDLESEX STANDARD CONDOMINIUM CORPORATION NO. 662
MINUTES OF THE ANNUAL GENERAL MEETING
DATE:May 2, 2012
LOCATION: Byron Library
1295 Commissioners Rd. West
London, Ontario
PRESENT:A quorum of owners was present comprising of 30 Units represented in
person and 2 proxies.
Lee Pacini of Parkside Property Management agreed to act as recording
Secretary for this meeting.
CALL TO ORDER:
Tom Smyth President called the meeting to order at 6:35pm as there was a total of 32 Units represented in person and proxy which constitutes a quorum for holding the meeting as set out by the Condominium Act, 1978. Tom welcomed everyone to the AGM and stated only issues that pertain to the complete condominium and not individual units would be discussed.
a)Introductions
I would first like to introduce the head table, as well as new and upcoming owners in attendance.
PresidentTom SmythUnit 7
Secretary Lynda DouglasUnit 6
TreasurerBengtJobeUnit 20
Property ManagerWilf MayParkside Property Management
Recording Sect’y.Lee PaciniParkside Property Management
AuditorMarty DayDay & Day Chartered Accounts
John Westgate is here as an owner representing Rembrandt Homes.
The following have moved in since our last AGM:
Unit 4Violet & Ron Bradley
Unit 12Patricia Seagrove
Unit 31Carolyn & Merrill Sitko
Unit 35Jan Girotti
Unit 39Noni & Dave Brown
Unit 43Connie Brouwers
Unit 49Marta & Ray Lesiw
Unit 56Susan & Gord Kovacs
Unit 58Lisa Cianci
As guests we have the following that will be joining us in June & July:
Unit 2Carmen & Ron McNish
Unit 33Lori & Steve Quick
Unit 45Sandy Corner & Dave Filipowich
Please welcome your neighbours at the first opportunity you get – make them feel welcome!
I would also like to mention at this time that the Recording Secretary would appreciate owners stating both their name and unit number prior to addressing any questions of the Board to permit the proper recording of the minutes.
b)Housekeeping – Restrooms are to your right in the hall and the closest exit in case of emergency is out the door on the left side of this room
Proof OF Notice – The Proof of Notice for calling this meeting is available for scrutiny at the head table, should any of the owners be interested in reading this document.
APPROVALOF MINUTES FROM PREVIOUS AGM:
Tom Smyth mentioned that all owners received a copy of the previous AGM minutes in their package and asked if there were any errors and/or omissions, there were none.
Motion by Doris Springett of Unit 52 to accept minutes. Seconded by Irene Noble of Unit 10.
Motion approved and carried.
OLD BUSINESS:
1)Sonia O’Donnell of Unit 55 – stated that the landscaping has never been finished as presented on the landscape site plan and she would like this completed as soon as possible.
2)It had been previously considered to drill a well for water for the irrigation system. John Westgate stated that they had previously drilled and found sulphur water at the 200 ft. level which would not be useful for the sprinkler system.
3)President’ Report
Before presenting my report for the past year of operations I would like to thank BengtJobe Unit 20 and Lynda Douglas Unit 6 for all the time and effort they put into the operation of your Board over the past year.
Some of the major accomplishments achieved over the past year include:
a)Zero % increase in condo fees for 2012
b)Exterior Painting of Phase I units
c)Installation of sump pump backup systems
d)Commissioning a review of our Reserve Fund Study
e)Commissioning of a Performance Audit for Phase II
f)Repair of our street lighting system, at no cost to the Corporation
g)Retaining a new property management company – Parkside Property Management
h)Retaining a new Auditor – Marty Day of Day and Day Chartered Accountants
i)Horticultural Committee volunteers added flowers, etc…at the entrance & behind mailboxes
j)Six Board meetings as well as a number of site meetings
The majority of Phase I common element deficiencies have been addressed and your Board will continue its efforts in having the balance of these deficiencies completed.
Out of a total of 38 units built to date, 34 have been sold. Phase III construction commenced on April 18, 2012 and will consist of 12 units to give our site a total of 50 units.
Tom Smyth invited everyone to stay for coffee and snacks at the end of the meeting thanking Doris Springett and her team – great opportunity to meet your neighbour.
FINANICAL REPORT:
Marty Day, Auditor for MSCC #662 presented the financial statement and opened the floor to questions.
There were none.
Motion by Merrill Sitko of Unit 31 to accept the financial statement as presented.
Seconded by Colin Macaulay Unit 54
Motion approved and carried.
APPOINTMENT OF 2012 YEAR END AUDITOR:
Motion by Irene Noble of Unit 10 to appoint Day & Day Chartered Accountants for the 2012 year end.
Seconded by Lucille Blair of Unit 18
Motion approved and carried.
ELECTION OF DIRECTORS:
There are two (2) positions open on the present Board of Directors being Tom Smyth whose term came to an end; this would be a three (3) year term. As well as BengtJobe who resigned at this meeting with two (2) years left on his term.
Should the need arise Zanifa Ali of Unit 53 and Carolyn Sitko of Unit 31 volunteered to be scrutineers.
Nominations:
Doris Springett of Unit 52 nominated Tom Smyth. Seconded by Rebecca St. Pierre of Unit 54.
Lynda Douglas nominated Douglas Brown of Unit 39. Seconded by Lucille Blair of Unit 18.
Both prospective candidates agreed to let their names stand. As there were no further nominations a motion was made by Irene Noble of Unit 10 to close nominations. Seconded by John Rowe of Unit 59.
Motion approved and carried.
NEW BUSINESS:
As the present Board of Directors was installed when the first Phase was completed, a second Phase has been added and the third Phase is now under construction. The present board of directors has asked to have the Board of Directors increased from 3 members to 5.
Wilf May stated that the owners must vote to create a By-law that must be registered on title that would allow the directors to be increased from 3 to 5. A show of hands indicated the majority of owners agreed to allow this By-law to be created.
Motion by Alicia Rowe of Unit 59 to create the By-law. Seconded by Zanifa Ali of Unit 53.
Motion approved and carried.
Nominations were taken for the two (2) new directors of which one director will serve a three (3) year term and the other director a two (2) year term.
Sheila Smyth of Unit 7 nominated Irene Noble of Unit 10. Seconded by Alicia Rowe of Unit 59.
Tom Smyth of Unit 7 nominated Sonia O’Donnell of Unit 55. Seconded by Georgina Fleming of Unit 57. Sonia O’Donnell declined the nomination.
BengtJobe of Unit 20 nominated Howard Selby of Unit 18. Seconded by Lynda Paolucci of Unit 16.
As there were no further nominations a motion was made by Douglas Brown of Unit 39 to close the nominations. Seconded by Merrill Sitko of Unit 31 - Motion approved and carried.
As there were only two (2) candidates nominated for two positions no vote was necessary.
BengtJobe gave a report of the financial status of the condominium corporation since its inception in 2007. He outlined what monies were made through bank account and investments and also gave a detailed report on the money required by the Reserve Fund Study.
Lynda Douglas reported on the Neighbourhood Watch Program which started at the complex in 2010 – the success of this program will work if everyone gets to know their neighbours and what units they live in and report any suspicious activity to the Police and not her. Lynda also had stickers for doors and encouraged everyone to properly display them which will indicate that the unit is under the Neighbourhood Watch Program.
NEW BUSINESS - continued
David Fleming of Unit 57 stated he had black residue on his rear deck and he was going to use a power washer to remove this but was informed by a building supply company not to use a power washer but to use a deck wash. Ray Lesiw of Unit 49 said a solution of 50% bleach and 50% water would remove this black residue. Howard Selby of Unit 18 said one would have to be careful of washing the bleach off as it could kill the grass around the deck.
Robert Churchill of Unit 60 stated that he is having trouble with the eavestroughs and the drainage from the sump pump at the rear of his unit. He stated he was not happy with the services provided and was totally frustrated trying to resolve these issues. John Westgate stated that Rembrandt Homes is not the maintenance people and the condominium corporation has to take some responsibility. Edward Morrison of Unit 5 also stated along with Howard Selby of Unit 18, Irene Noble of Unit 10 and Georgina Fleming of Unit 57 that they too had drainage problems from their eavestroughs.
John Westgate agreed to meet with the Board to discuss the major concerns brought up by the owners at this meeting.
Rebecca St. Pierre of Unit 54 who is a previous board member stated that the board of directors work very diligently and hard trying to correct the concerns of the home owners.
All were asked if there was any interest in having ducts cleaned. This question was posed last year, but with no success.
ADJOURNMENT:
Motion by Irene Noble of Unit 10 to adjourn the meeting at 8:20 P.M.
Seconded by Alicia Rowe of Unit 59
Motion approved and carried.