ST. MARTHA PARISH COUNCIL

Parish Clerk

Members of St Martha Parish Council are hereby summoned to attend themeeting of St Martha Parish Council on Thursday 12th November 2015 to be held at Chilworth C of E Infants School at 7:30 p.m. for the purpose of transacting the following business.

Public Session Members of the public and press are cordially invited to be present at the meeting. There will be an opportunity to address the Council between 7.30 p.m. and 7.45 p.m. and then are welcome to observe the rest of the meeting.

Anne Tait (Clerk)

AGENDA PART I

1. APOLOGIES AND REASON FOR ABSENCE

2.DECLARATION OF INTERESTSby Members on agenda items

3.MINUTES

To approve and signas a correct record the Minutes of the St Martha Parish Council

meetings held on 10th September 2015 and 5th October 2015

4. Reports:

To receive a report from:

  • Local Officers from Surrey Police – for information only
  • Borough Councillor
  • County Councillor
  • To receive a report from Councillors attending the Shalford Parish Council meeting(s):

a)24/09/15 Cllr Sokolowski

b)22/10/15 Cllr Mrs Allen

  • Chairman - To receive a report on the Tillingbourne Valley Steering Group meeting on 21st October 2015
  • Update on the Section 106 application for Brookswood Sports Field

5. Chilworth War Memorial

To consider the reply from John Rye, and subsequent comments from Helen Bowman (War Memorial Trust) and John Bailey.

6.Financial matters

(a) Financial statement – report by the Clerk

(b) To receive and approve the schedule of cheques for approval and payment as presented by the

Parish Clerk

(c) To receive a log of the Clerk’s hours from January 2015

(d) To receive and consider the Budget and set the Precept for 2016/17

(e) To receive the NALC and SLLC update on the Clerk’s ‘auto-enrolment’ into a pension scheme

7.Planning

(a) Outcome of those previously reported

(b) Notice of those received since last meeting

c)Paperless Plans – to receive a report on the new paperless plan system and IT equipment providedby Guildford Borough Council

d)To review the circulation list for Councillors

e)To receive a request for a meeting with Guildford Borough Council Lead Councillors for Planning, Infrastructure and Environment and Rural Economy, Countryside, Parks and Leisureand approve a date for an Extraordinary Council meeting to invite the Guildford Councilors who wish to discuss their portfolios with the Parish Council and answer questions regarding the Local Plan

8. THE BUS SHELTER AT CHILWORTH RAILWAY STATION

To receive and consider the reply from Julian Bramble to the Parish Council’s letter dated 6th October 2015

9.CORRESPONDENCE

To receive and consider the following items:

  • Town Centre Plan
  • Centre Transport Package
  • Guildford Cycle Plan

10. THE ST MARTHA BUSINESS PLAN

Cllrs to discuss and agree a date for re-view

11. COMMUNITY GOVERNANCE REVIEW

To receive the results of the numbers arising from the GBC Stage 2 questionnaire responses

12.GUNPOWDER MILLS GROUP

To receive a report from the Chairman on the Annual Public Consultative Meeting held on 11/11/15

13.HIGHWAYS

  1. To bring any highways or other matters to the attention of Surrey County Council and Guildford Borough Council
  2. To receive a report on the Eastern Parishes Cluster meeting held on 28/10/15
  3. To receive an update on extending the parking restrictions along Dorking Road, Chilworth
  4. To receive a report from the Chairman on the ‘Quiet Lanes andDe-cluttering Group meeting held on 06/10/15

14. COUNCILLOR RESIGNATION AND APPOINTMENT

Cllr Bunting to address the Council on tendering his resignation from midnight on 12th November 2015.

15.Items for the next meeting

To receive requests for items for discussion at the next meeting

16. DATE OF NEXT COUNCIL MEETING– to note that the date of the next Council Meeting is 14thJanuary 2016.

EXCLUSION OF PRESS AND PUBLIC

AGENDA PART II

1. CO-OPTION OF A PARISH COUNCILLOR

The Chairman will close the meeting

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