BOARD MEETING MINUTES
May 2, 2016
Broadway Pizza
ELK RIVER, MN
MEMBERS PRESENT: STEVE WEBER (PRESIDENT), JESS QUAID (VICE PRESIDENT), MELISSA WEBER (FUNDRAISING), SARA SOUKUP (REGISTRATION COORDINATOR), BECKY WOZNEY (GIRLS DIRECTOR), THAD JENSEN (BOYS DIRECTOR), ALANA QUAID (FUNDRAISING), PAM & STEVE LASSEK (EQUIPMENT COORDINATOR), BUD HALE (SCHEDULING COORDINATOR) STEPHANIE ASBECK (SECRETARY), JUSTIN GAGNON (COACHING DIRECTOR), KELLY LANGTON (CONDITIONING COORDINATOR)
MEMBERS NOT PRESENT: LYNN BROWN (TREASURER)
GUESTS PRESENT: NONE
MEETING WAS CALLED TO ORDER BY PRESIDENT STEVE WEBER AT APPROXIMATELY 6:08 PM.
STEVE WEBER MOTIONED TO APPROVE THE MEETING MINUTES FROM THE APRIL MEETING AND WAS SECONDED BY BUD HALE. THE MOTION CARRIED.
OPEN BOARD POSITIONS
ALL POSITIONS ARE FULL AT THIS TIME. KELLY LANGTON OFFICIALLY APPOINTED TO THE BOARD FOR A CONDITIONING COORDINATOR.
OPEN FORUM
AED NOW AVAILABLE IN THE SHED AT OAK KNOLL FIELDS. PLEASE REMIND MANAGERS AND COACHES TO CLOSE SHED DOOR DURING GAMES AND PRACTICES, BUT CAN REMAIN UNLOCKED SO THERE IS ACCESS TO THE AED AND FIRST AID. ALSO REMINDER TO POLICE FIELD FOR TRASH AND ANY REMAINING LAX BALLS.
DISCUSSION HELD TO POTENTIALLY HAVE CONCESSIONS DURING HOME GAMES AS THERE WILL BE DOUBLE HEADERS THE MONTH OF MAY FOR BOYS JAMBOREES. SELL -WATER, POP, SPORTS DRINKS, CANDY. EMAIL TO MGR’S TO ASK FOR PARENT VOLUNTEERS TO RUN CONCESSIONS.
TREASURER’S REPORT (LYNN BROWN)
LYNN ABSENT.
SCHEDULING UPDATE (BUD HALE)
GNLL WILL CONTINUE WEEKEND GAMES UNTIL JUNE 6TH THEN THEY WILL SWITCH TO WEEKNIGHT. SALK 1 NEEDS STRIPING FOR BOYS. BOYS YOUTH NIGHT MAY 23RD VS ANDOVER. U9 WILL PLAY EACH OTHER AT HALFTIME. POTENTIAL FOR U11’S TO ALSO PLAY AT VARSITY GAME. GIRLS YOUTH NIGHT MAY 20TH.
BOYS DIRECTOR REPORT:
NEW U13B2 COACH ALEX STULL. REPORTING OF SCORES SHOULD BY PUT ON THE WEBSITE FOR HOME AND AWAY GAMES. TRYOUT POLICY IN PROCESS. AT TRYOUT LEVEL IF ONE TRYS OUT AS A GOALIE THEY WILL REMAIN IN THAT POSITION OR WILL HAVE TO DROP TO LOWEST TEAM. CURRENTLY THE U13A GOALIE WILL RESIGN THEIR POSITION AND TRYOUT TO BE HELD FOR REPLACEMENT THIS WEEK DURING M/W SCRIMMAGE. JESS MOTIONED TO APPROVE – ALL IN FAVOR. BECKSY MOTIONED TO GIVE CURRENT U13A GOALIE OPTION TO CONTINUE OR WILL HAVE TO DROP TO U13B2 TEAM AS TRYOUT WAS DONE AS A GOALIE AND NO SCORE AS A PLAYER, ALL IN FAVOR. JUSTIN TO SPEAK TO U15 TEAM REGARDING EQUAL PLAYING TIME.
ELK RIVER YOUTH LACROSSE
05/02/2016 BOARD MEETING MINUTES
PAGE 2
GIRLS DIRECTOR REPORT (BECKY WOZNEY)
KELLY LANGTON APPROVED BY BOARD TO BE GIRLS CONDITIONING COORDINATOR. CAN SCHEDULE 3/4 AND 5/6 GIRLS AT SAME TIME. DISCUSSION OF SCHEDULING FOR TOURNAMENTS. GIRLS 3/4 TEAMS WILL PLAY EACH OTHER AT VARSITY HOME GAME.
REGISTRATION UPDATE (SARA SOUKUP)
PICTURES SCHEDULED FOR JUNE 13 5:30PM WILL BE THE FIRST TEAM AND EVERY 15MINUTES THERE AFTER. PLEASE REMIND PLAYERS TO BE RESPECTFUL AND HAVE MGRS MONITOR THE TEAMS. PICTURES WILL BE AT OAK KNOLL. NO OBJECTIONS TO SUNSHINE PHOTOGRAPHY AS THE COMPANY.
APPAREL UPDATE
GIRLS UNIFORMS: CURRENTLY 3/4 SOME REMAINING
BOYS: 20 SETS
NEW UNIFORMS NEXT YEAR, AS WELL AS BUILD IN BUDGET FOR BOX UNIFORMS. STEVE RECOMMENDS NEW UNIFORMS YEARLY AS DIFFICULTY IN JERSY NUMBERS, DIFFICULT FOR REGISTRATION, AND MEMBERS DID NOT SHOW UP FOR OPEN HOUSE. THERE WILL BE A NEW DESIGN FOR 2017. PLAYERS MUST WEAR THEIR ERYLAX JERSEY AND SHORTS FOR GAMES. IF PLAYER IS MISSING A UNIFORM ITEM THEY CAN PURCHASE. CONSIDER PROVIDING A TICKET TO PLAYER AT REGISTRATION NEXT YEAR TO GO TO GEARED UP TO PICK UP THEIR OWN SOCKS.
FUNDRAISING REPORT
CONSIDER SPLITTING THE TWO CO-FUNDRAISERS, PER STEVE. IF FAMILY WOULD LIKE EXTRA CARDS CONTACT IS MELISSA. DISCUSSION OF THERE IS NO BUYOUT OPTION.
MEETING WAS ADJOURNED BY PRESIDENT STEVE WEBER AT APPROXIMATELY 8:09PM, SECONDED BY BUD HALE
Respectfully Submitted
STEPHANIE ASBECK
JUNE 5, 2016