Pursuant to A.R.S. § 38-431.02 notice is hereby given to the members of the Alpine Fire District and to the general public that the Alpine Fire District will hold a meeting open to the public on the date mentioned in this notice at the Alpine Fire Station. The District Board may go into executive on any agenda item, pursuant to A.R.S. § 38-431.03 (A) (3) for legal advice with the district’s attorney or matters as set forth in the agenda item. The District Board or other participants may attend by teleconference. The following topics and any variables thereto, will be subject to the Boards consideration, discussion, approval, or other action. All items are set for possible action.
December 28, 2018
AGENDA FOR THE NOVEMBER 29, 2017 ALPINE FIRE DISTRICT BOARD REGULAR MEETING.
ROLL CALL 10:30AM
1.CALL TO ORDER.
Meeting was called to order at 10:32am.
2.ROLL CALL OF BOARD MEMBERS.
Present: Tom White, Mike Cox, Tony Pellegrino, Linda Fite and Lavon Martin.
Also Present: Chief Noth and Capt. VanSlyke.
3.APPROVAL OF AGENDA.
Member Cox made the motion to accept the agenda and Member Martin second. Approved.
4.APPROVAL OF MINUTES FROM OCTOBER 25, 2017 REGULAR MONTHLY BOARD MEETING.
Member Fite made a motion to accept the minutes as written and Member Pellegrino second. Approved.
5.CALL TO THE PUBLIC.
Kay & Ron Ramsey were present.
6.REPORTS FROM OFFICERS AND COMMITTEES:
- DISCUSSION/ACTION:FINANCIAL REPORT
Bank of the West:$4,528.56
General Operating:$136,660.35
Total:$141,188.91
Treasurer Martin commented on the tax collections being on time and the only major expense this month was the payment for Engine 1833. We had also received the monies for the Goodwin Fire and still had two invoices that remained unpaid from State Fire. The reports that we receive in December should show a significant amount of revenue. Treasurer Martin was very pleased with the reports that the board is being given from Debbie Hooper. Chief Noth explained that we had one more big payment to the AFG Grant and that would wrap that grant up with at least a 30 day reimbursement payment. Chief Noth explained that we were receiving our grant reimbursement checks through Bank of the West and then depositing that amount in to the General Fund. Member Cox made a motion to accept the Financial Report and Member Pellegrino second. Approved.
- DISCUSSION/ACTION:FIRE CHIEFS REPORT
Chief Noth gave a report on the number of calls for the month of October. Member Pellegrino asked about the breakdown of calls, so under “fires” how many were structure vs. wildland. Chief Noth explained he usually just gives a briefing on the number of calls and the category, next month he will give a more detailed list to the board. Chief Noth explained the status of the AFG Grant and the VFA. Engine 1833 is-service and is scheduled for an annual service at Timber Mesa the first part of December. Tender 1837 just had the door hinges replaced after the wind broke them on the grass fire in Eagar. Member Pellegrino made a motion to accept the Chief’s Report and Member Martin second. Approved.
7.OLD BUSINESS:
8.DISCUSSION/ACTION: Training Agreement/Contract Update.
Draft Document is not available. Member Cox made the motion to table and Member Pellegrino second. Approved.
9.NEW BUSINESS:
10.DISCUSSION/ACTION: Update Apache County Warrant signer’s document.
Member Fite made a motion to keep the same signers as currently authorized and update the file with the county treasurer and Member Martin second. Approved.
11.DISCUSSION/ACTION: VFA Grant submission. Update from Capt. VanSlyke on the progress of the VFA Grant.
Capt. VanSlyke gave a report on the current VFA Application that was submitted and the emphasis this year is on communications and structural equipment. Capt. VanSlyke showed the board a spreadsheet with equipment that was submitted for and what the end cost would be to the district. The total amount submitted for is $19,370.00.
Member Pellegrino made the motion to approve the submission of the VFA Grant and Member Fite second. Approved.
12.DISCUSSION/ACTION: AFDA Conference attendance January 11 – 13, 2018.
Member Fite made a motion to approve expenditures for the AFD Board and Chief Noth to attend the AFDA Conference and Member Pellegrino second. Approved.
13.DISCUSSION/ACTION: Nutrioso Management Agreement.
Member Cox requested a cost analysis to be completed by the next meeting in order to see if the agreed amount for the management agreement is equitable to the Alpine Fire District. Chief Noth explained that he was almost certain that we were very close to the amount and he would have staff complete a report for the board. Chief Noth explained that issues that have developed in Nutrioso are more a difference of opinions on roles and responsibilities than anything else. No major issues at this time. Chief Noth added that at next months meeting he would include a performance review along with the cost analysis. Member Cox commented that if Alpine is exceeding the amount being paid to us that when budgets are being created there may be a need to ask for more. Member Pellegrino made the motion to Auto-Renew the agreement with no changes and Member Cox second. Approved.
14.DISCUSSION/ACTION: SET DATE AND TIME FOR THEDECEMBERMEETING.
Member Fite made a motion for December 20, 2017 @ 10:30am and Member Martin second. Approved.
15. DISCUSSION: ESTABLISH AGENDA ITEMS FOR THE DECEMBERMEETING.
NFD Performance Review and Cost Analysis.
Training Agreement/ Contract.
16.ADJOURNMENT.
Member Pellegrino made the motion to adjourn and Member Martin second. Approved. 11:44am
17.If any disabled persons require any special accommodations, please contact the Alpine Fire District prior to the Board Meeting and we will assist you however we can. (928) 339-4814