Meeting Room Rental Information and Booking Form

Thank you for your interest in booking a meeting room at our offices. Please find below information about the rooms, equipment, catering options and costs.

The Meeting Rooms:

  • Conference Room: Up to 120 attendees Theatre Style; 24 attendees Boardroom Style
  • Pink Room: Up to 30 attendees
  • Green Room: Up to 14 attendees
  • Ice Blue Room: Up to 14 attendees
  • Lavender Room: Up to 10 attendees
  • RedRoom: Up to 10 attendees
  • YellowRoom: Up to 10 attendees

Each room is equipped with a projector and PC to display presentations/papers etc. Flip charts, laptops, conference telephones, video conference equipment and whiteboards are available on request and areprovided at no extra cost. Equipment is available on a first come, first served basis.

Room Rental Costs:

  • Small room (up to 14 attendees) - £400 for a full day; £200 for a half day
  • Large room (up to 30 attendees or 120 for theatre layout) - £700 for a full day; £350 for a half day

A half day is calculated by morning (9am-1pm) or afternoon (1pm-5pm), and not by the number of hours the room is booked for. For example, if a room is booked between 11am and 3pm this will be charged as a full day.

Catering Options:

Room hire includes a maximum of three servings of tea, coffee, cold water, and biscuits.

We can provide sandwiches and various options for finger buffets, fruit platters and cake platters.We source the food from a local supplier and we can offer you the following options at the original supplier prices:

  • OPTION 1 - £4.05 per head:1½ rounds of sandwiches/rolls/tortilla wraps per person.
  • OPTION 2 - £5.55 per head:1½ rounds of sandwiches/rolls/tortilla wraps per person plus a fruit platter.
  • OPTION 3 - £6.25 per head:1½ rounds of sandwiches/rolls/tortilla wraps per person plus a cake platter.
  • OPTION 4 - £7.75 per head:1½ rounds of sandwiches/rolls/tortilla wraps per person plus a fruit platter and a cake platter.
  • OPTION 5 - £9.50 per head:1½ rounds of sandwiches/rolls/tortilla wraps per person plusfour finger buffet items per person and a fruit platter.
  • OPTION 6 - £10.50 per head:1 round of sandwiches per person/rolls/tortilla wraps plusfive finger buffet items per person, a fruit platter and a cake platter.

Fruit platter and cake platter sizes relate to the number of people the lunch is booked for.

  • Individual salads made to your requirements (e.g. fish, cheese, meat or plain) are £4.95 per salad.
  • Breakfast croissants and pastries are £1.50 per head.

How to Book:

Please complete the form below and send it to so we can investigate your request and arrange the booking,

Host Contact Details:

Contact Name / Contact Telephone / E-mail Address

Finance Details:

Contact Name / Contact Telephone / E-mail Address / Invoice Address

Meeting Details:

Meeting Date / Meeting Start/End time / Meeting Title / No. of Attendees / Lunch Option / Refreshment times / Equipment Requirements
ELEXON Meeting Room Rental - Booking Form / v.2.0
26 March 2010 / Page 1 of 2 / © ELEXON Limited 2010