St Joseph’s RC Primary School
PTA
Annual General Meeting
Held on November 23rd June 2014
Present
James Wilkinson
Sue Gelezinis
Michelle Romachney
Jo Bergin
Lynda Marl
Theresa McGowan
Debby Beer
Leanne Bell
Apologies
Julie Russell
Andrea Bowers
1) Minutes of last AGM
The last AGM minutes were distributed and were on the website at the time-no comments/corrections had been received
2) Correspondence
No correspondence received
3) Review of PTA Constitution
Point 12) of the Constitution would now change and would state the following
“The Annual General Meeting will be held in the Summer term whenever possible (Note 6). At the Annual General Meeting, the chair shall be taken by the Chairman or in his/her absence, the Vice Chairman of the Committee.”
Point 15) of the Constitution would now change and would state the following
“An auditor or independent examiner reasonably considered by the Committee to be competent to examine the accounts, who are not members of the Committee, shall be elected annually at the AGM to audit or independently examine the accounts and books of the Association.”
Point 22 and 23) regarding ‘Registered Charity’ status will be explored by Mr Wilkinson and Jo Bergin
Once the changes are made, the Chair will sign the Constitution and the original retained on file. Copy to be placed on the website
4) Election of Chairperson
Lynda Marl proposed that James Wilkinson was elected as Chair this was seconded by Leanne Bell.
Michele Romachney was proposed to remain as Vice Chairperson by James Wilkinson and seconded Lynda Marl.
5) Election of New Members, Officers and Auditors
The following officers were elected:
Lynda Marl nominated Debby Beer to be Secretary Jo Bergin seconded this.
Jo Bergin nominated Leanne Bell as Treasurer and seconded by Michelle Romachney
Andy Spillane was now the auditor of accounts
6) Annual Report James Wilkinson reported on the aims and objectives of the PTA and included a Diary of the past year of events (see attached)
7) Treasurer’s Report
Owing to unforeseen circumstances the Treasurer’s Report will not be published until next term
8) Mission Statement
See attached report
9) 200 Club
Julie was unable to attend the meeting and sent her apologises
10) Confirmation of Member Contact numbers and email addresses
The contact list was circulated for updating by members present.
Action: Lynda to send James the updated list before dissemination
11) Leanne and Debby held a tombola stall at the Parish fair and raised £100 which was a great success and the Parish were grateful for the PTA’s support and help.
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