MEETING OF WGCC DIRECTORS
MINUTESDate11.01.17Time 19.00hrs
Present: -Elaine Minshull, Phyllis Miller, Peter Yair, Kenneth Knott
In Attendance:- None
Apologies: -Angie Yair
Declaration if Interests: - None
Signing of previous minutes: - Proposed: - P.M Seconded: - E.MPassed: - P.Y
- MATTERS ARISING
Matters arising are covered in Agenda items
- MARINE HARVEST
Discussion. KK reported on the current situation including details of the meeting with Marine Harvest earlier in the day. Generally good progress is still being made and Stephen McCaig has submitted details to Susan Clark for the submission for Rural Housing Grant application. KK is identify the insurance details we have through the Highland Council and this should allow Susan to complete the application. KK to request Susan to forward a copy of the application prior to submission and allow 48hrs for directors to feed back through PY.
KK confirmed reported that he had received written confirmation from the Planning Dept that we would not require planning permission or building warrant for the planned refurbishment.
Wood splitting. KK reported that approx. half the available wood was split and ready to be bagged for distribution. The cost of hiring the splitter was met by Marine harvest and they are will to pay for another days hire to complete the job. KK is to coordinate this work and in further discussions it was agreed that this would be a good time to try to involve more people in the community. It was also agreed that wood supplies should be taken to all homes in our area with a compliment slip informing residents that this wood is supplied by Marine Harvest and distributed by WGCC. For ease of handling the wood would be delivered in ‘feed bags’. Any extra supplies could be kept in tote bags in the Marine Harvest compound.
Action ItemsK.K. and P.M. will continue having regular meetings with SMcCaig ,and will keep the board advisedon ongoing developments.
PY to coordinate grant application comments from Directors to Susan Clark.
- PROJECT WORKER
Include in item 2 above.
- TREASURERS REPORT
Discussion Ventures account unchanged at £1059.55
Main Company Accounts Total £24960.30
No further progress had been made to see if there are better tariffs for the company.
EM had contacted VAL check if a response was needed to HRMS regarding a corporation company Tax enquiry. David Govern advised that the letter could be ignored as it was not required.
The question of how we should handle the VAT element of our development was raised.
Action ItemsE.M. will be making contact with EDF to discuss the vast increase in the electricity bill.
EM to enquire of VAL how best to handle VAT elements of Hub development.
- COMMUNITY CARE/ RESILIANCE CENTRE
A number of situations were referred to without any personal details but highlighted the difficulties faced when endeavouring to provide community care. From discussions it as felt that more assistance and advice is needed for us to ensure the duty of care we have as a Community Company for residents.
Action. PY to take the question of community care to the Community Council to obtain advice on how to handle such situations.
- BOOKINGS ADVERISING –NEWS LETTER – WEB SITE
Discussion: Fire Wood– see item 1 above.
FACC Chair has booked the hub for a planned meeting with Blue Energy for 18th Jan at 19.0hrs
- WGVL UPDATE
DiscussionOil group arrangements were discussed. The benefits of the current and other possible arrangements were considered together with the publication of cost benefits to the community. As with most situations there are bound to be better deals through such means as the internet but these could have associated downsides. It was agreed that we need to keep an open mind and maintain discussion with Oilfast to ensure we obtain the best deal we can
Funding Grid. EM provided an up to date version of the funding grid. No appreciable changes have occurred.
Conclusions: wait for both E.M. and K.K. discuss with oil companies. About a better price. To carry on at the moment with Oil Fast.
Action ItemsE.M. and K.K. to meet with Oilfast to discuss best price/benefits arrangements
- TRAINING
Discussion Monthly updates and training items. As listed in the last minutes.Revised list included on agenda by AY needed AGM preparation to be added in May. Directors to consider any other changes and report back to next meeting.
Conclusions All to look at this section, and decide on a review of each month. Certain people will be identified for each appropriate item, to update the directors as a report.
Action ItemsDirectors to consider and report back at next meeting.
- CORRESPONDENCE
No items of correspondence have been received other than those included under other items.
- AOB.
None.
DATE OF NEXT MEETING 8th February 2017 at 19.00 hrs.
Meeting closed at 21.00hrs
Signed………………………………………………… Chairman. Date …………………………………………………