Meeting Minutesof the Governing Board of the Peach Springs Unified School District

Thursday, August 11, 2016 at 12:00 pm

Peach Springs Unified School District #8- Governing Board of Education

403 Diamond Creek Road (Elementary School)

Peach Springs, Arizona 86434

Pursuant to A.R.S. $ 38-431.02, notice is hereby given to the members of the Governing Board and the Public that the board will hold a meeting open to the public on Thursday, August 11, 2016 at 12:00 p.m., in the Governing Board meeting room, Peach Springs Unified School District No.8, 403 Diamond Creek Road (Peach Springs Elementary School), in Peach Springs, Arizona. Information regarding agenda items, with the exception of materials relating to Executive Sessions, may be reviewed in the District Administrative Offices located at 403 Diamond Creek Road, Peach Springs, Arizona.
The Governing Board of the Peach Springs Unified School District #8 may vote to meet in executive session intermittently throughout the meeting pursuant to A.R.S. 38-431.03, to review and discuss certain matters which are marked by an asterisk(*). Additionally, the Board may vote to go into Executive Session on any matter listed on the agenda, pursuant to A.R.S. 38-431.03 (A) (3), for discussion or legal advice from the Board’s attorney, which may occur via person or telephone. Any Executive Session discussions will not be open to the public. However, all Board decisions will be made in the open public meeting.
If any disabled person needs any type of accommodation, please notify administration at (928) 769-9034 prior to the time scheduled for the meeting. All members of the public wishing to address the Board are required to sign the attendance sign-in sheet and complete a Public Comment form. Board members of the Peach Springs Unified School District may attend either in person or, when necessary, by telephone, video conferencing, or internet conferencing.

MINUTES

  1. CALL TO ORDER12:10 pm
  1. PLEDGE OF ALLEGIANCE
  1. STATEMENT OF WELCOME
  1. ROLL CALLEmma Tapija-I, Roger Mueller-I, Michelle Zephier-I, Shawna Havatone -absent
  1. APPROVAL OF AGENDA. Ms. Cole requested accepting removal of personnel item A. Emma Tapija motioned to accept agenda with removal of personnel item A resignation and Michelle Zephier second motion. Emma Tapija-I, Roger Mueller-I, Michelle Zephier-I, Shawna Havatone –absent

Vote: 3, 0, 0

  1. CALL TO THE PUBLIC (This is the time that the public may comment. Members of the Board may not discuss items that are not on the agenda. Therefore, action taken as a result of public comment will be limited to directing staff to study the matter of scheduling the matter for further consideration and decision at a later date.) NA
  1. Approval of Governing Board Meeting Minutes:
  1. July 27, 2016

Emma Tapija motioned to accept July 27, 2016 minutes and Michelle Zephier second motion. Emma Tapija-I, Roger Mueller-I, Michelle Zephier-I, Shawna Havatone –absent

Vote: 3, 0, 0

  1. OLD BUSINESS
  2. From prior meeting, Ms. Michelle Fialho provided official transcripts of her college credit hours so her new contract salary was adjusted to following district schedule $42,692 (BS + 36 hours) with 5 + years+ experience transferred

Jaime Cole explained that our first grade teacher, Michelle Fialho has provided additional official transcripts after she had already signed her contract and was requesting a revised contract to honor her hours. Board had already approved her hire, therefore recommending honoring her hours to revise contract to $42,692.

Emma Tapija motioned to accept revising Michelle Fialho’s contract to $42,692 (BS +36 hours) and Michelle Zephier second motion. Emma Tapija-I, Roger Mueller-I, Michelle Zephier-I, Shawna Havatone –absent

Vote: 3, 0, 0

  1. NEW BUSINESS
  2. BUSINESS and TRAVEL
  3. Discussion and possible action to approve and Expense Vouchers 1701, 1702,1633

Emma Tapija motioned to approve expense vouchers 1701, 1702, 1633 and Michelle Zephier second motion. Emma Tapija-I, Roger Mueller-I, Michelle Zephier-I, Shawna Havatone –absent

Vote: 3, 0, 0

  1. Discussion and possible action to approve emergency expense using credit card because Kingman Home Depot does not use purchase orders for the housing refrigerator and washer total of $1,141.30

Emma Tapija motioned to approve Kingman Home Depot emergency expense using credit card since Kingman Home Depot does not accept purchase orders for the urgent housing expenses for staff of refrigerator to replace broke on and washer (that was replacing district washer in trailer 2) total of $1,141.30and Michelle Zephier second motion. Emma Tapija-I, Roger Mueller-I, Michelle Zephier-I, Shawna Havatone –absent

Vote: 3, 0, 0

  1. PERSONNEL
  1. Discussion and possible action to accept resignation as he stopped working effective May 26, 2016.
  1. Discussion and possible action to hire Augustine Talieje as an at will kitchen assistant at rate of $12 an hour retroactive 8/8/2016 for the 2016-2017 school year.

Emma Tapija motioned to offer position to Augustine Taliege as an at will kitchen assistant at prior board approved rate of $12 an hour retroactive 8/8/2016 and Michelle Zephier second motion. Emma Tapija-I, Roger Mueller-I, Michelle Zephier-I, Shawna Havatone –absent

Vote: 3, 0, 0

  1. Discussion and possible action to hire Mr. Travis Shaffar as transportation and facilities manager for $42,000 a year as he declined bus driver position at $15 an hour. We are recommending an at-will position for this year only as manager.

Roger Mueller was concerned about Travis Shaffar getting bus driver training paid by the district as a bus driver then refusing to accept salary after being agreeing to the prior job of bus driver. Discussion was mentioned on the need for a second bus driver.

Emma Tapija motioned to hire Mr. Travis Shaffar an at-will position of transportation (bus driver) and facilities manager for $42,000 and Michelle Zephier second motion for this school year. Emma Tapija-I, Roger Mueller-I, Michelle Zephier-I, Shawna Havatone –absent

Vote: 3, 0, 0

  1. Discussion and possible action to hire Mr. Gale Bert as teacher for the 2016-2017 School Yearat rate of $38,669for 157 days August 1, 2016-May 25, 2017. He is fully certified and has cleared his background check with fingerprint clearance card as he is working with Alliance Abroad Group. He is currently working with Department of Education international school.

Jaime Cole mentioned that Bert Gale’s salary would be prorated to the day of his arrival and begins teaching to May 25, 2017.

Emma Tapija motioned to hire Gale Bert as teacher for the 2016-2017 school year and Michelle Zephier second motion for this school year. Emma Tapija-I, Roger Mueller-I, Michelle Zephier-I, Shawna Havatone –absent

Vote: 3, 0, 0

  1. Discussion and possible action to accept the following substitute teachers based on need of school for the following at $100 per day rate and $125 after the 15 continual day.
  1. Linda Boswell, art substitute or as needed
  2. Richard Boswell, on call as needed
  3. Sarah Lyons, 5th grade or as needed

Jaime Cole mentioned that Linda Boswell and Richard Boswell had substitute certification and that Sarah Lyons stated she applied and did qualify for emergency substitute certification.

Emma Tapija motioned to accept Linda Boswell, Richard Boswell, and Sarah Lyons as on call substitutes as needed this school year and Michelle Zephier second motion for this school year. Emma Tapija-I, Roger Mueller-I, Michelle Zephier-I, Shawna Havatone –absent

Vote: 3, 0, 0

  1. Discussion and possible action to addparents/grandparents for lunch/recess monitors $12 an hour.

Jaime Cole mentioned that she was still gathering applications and background check information for one possible person and other grade levels still had vacant positions. No action was needed currently until recommendations were presented to the board.

  1. ANNOUCEMENTS AND DATE OF NEXT BOARD MEETING

Upcoming Board Meeting to be held at the Governing Board Meeting Room (in the Peach Springs Elementary School) located at 403 Diamond Creek Road, Peach Springs, AZ:

  1. Regular Governing Board Meeting – Tuesday, August 2September 6, 2016 at 6:00 p.m.
  1. ADJOURNMENT

Michelle Zephier motioned to adjourn meeting and Emma Tapija second motion

Emma Tapija-I, Roger Mueller-I, Michelle Zephier-I, Shawna Havatone –absent

Vote: 3, 0, 0