58
Regular Council Meeting
June 20, 2016 6:00 P. M.
Present: Maxine Ivey, Linda Carden, Jane Hayes, Shon Owens, Attorney Steve Cozart, Donna Bullock, Raymond McDaniel, Keith Stanton, Gretchan McPherson, Crystal Weatherington,
Meeting call to order by Chairperson Maxine Ivey
Invocation and pledge
Motion by Hayes to accept minutes of last meeting. Seconded by Owens. Motion carried.
Welcome visitors
Clerk gave council copies of Audit. Motion by Hayes to accept Audit. Seconded by Owens. 3 Yeas. 0 Nays. Motion carried.
Clerk read second reading of ORDINANCE #16-06-01ORDINANCE NO. 16-06-01 AN ORDINANCE OF THE TOWN OF JAY, FLORIDA PROVIDING PURCHASING PROCEDURES AND PROVIDING FOR REPEAL OF PRIOR ORDINANCES. Motion by Hayes to accept second reading of ORDINANCE NO. 16-06-01. Seconded by Owens. 3 Yeas. 0 Nays. Motion carried.
Clerk read second reading of ORDINANCE NO. 16-06-02 AN ORDINANCE OF THE TOWN OF JAY, FLORIDA PROPOSING AN ADMENDMENT TO THE TOWN CHAPTER TO SPECIFY THAT THE OFFICE OF THE TOWN CLERK WILL BE AN APPOINTED POSITION; CALLING FOR AN ELECTION OF THE TOWN OF JAY TO RATIFY THE CHAPTER AMENDMENT; PROVIDING AN EFFECTIVE DATE. Motion by Owens to accept the second reading of ORDINANCE NO. 16-06-02. Seconded by Hayes. 3 yeas. 0 Nays. Motion carried.
Owens gave a report on the lights at the park for Jay Rec. Owens pointed out that it would be in the towns best interest to allow Jay Rec. to have a designated time for the lights during their ball season. Motion by Owens to allow Jay Rec. to be responsible for paying EREC for the lights during March 1st to July 1st. Seconded by Hayes. 3 Yeas. 0 Nays. Motion carried.
Clerk reported that EREC will put up two security lights on basketball court. Discussion followed. Motion by Owens for EREC to install two security lights on north and south side of basketball court. Seconded by Hayes. 3 Yeas. 0 Nays. Motion carried.
Clerk reported on guidelines for using the park. Discussion followed. Attorney indicated the guidelines that was established must be the same for everyone, once a decision is made it applies to all groups. Motion by Hayes to allow Clerk to make decision on Events at park. Seconded by Owens. 3 Yeas. 0 Nays Motion carried.
Owens stated that the fees we are charging to use the lights at the park are not enough. Discussion followed. Motion by Owens to charge $50.00 per hour with a 2-hour minimum. Seconded by Hayes. 3 Yeas. 0 Nays. Motion carried.
Clerk reported to council that the Jay Rec. Cheerleaders would like to use the concession stand one day a week from August to November. Discussion followed. Council stated that we need more information from Jay Rec., and they need to fill out event form. Raymond will contact Rex Smith with Jay Rec. and get information on their schedules and what they will be responsible for.
Clerk presented a letter from Breitburn offering to purchase the Town of Jay’s Mineral Royalty Interest. Discussion followed. Hayes made motion to not to sale Royalty interest. Seconded by Owens. 3 Yeas. 0 Nays. Motion carried.
Keith stated he did not have a cost estimate for Hwy 4 & 89 at this time.
Owens informed the council that the Maintenance employees needed an allowance for boots because of the work that they do. Discussion followed. Motion by Hayes to give maintenance employee’s a $100.00 each year for a pair of work boots. Seconded by Owens. 3 yeas. 0 Nays. Motion carried.
Owens stated that the water and gas meters are at times located on customer’s property behind a locked fence or in hard places to obtain a reading. Discussion followed, council discussed the meters being put at property line. Attorney will look into it and report back to council.
Ivey vacates chair.
Clerk reports that a trailer is needed to haul excavator that was purchased. Discussion follows. Motion by Hayes to purchase trailer from Pittman’s at cost $3300.00. Seconded by Ivey. 2 Yeas. 0 Nays. Motion carried. Owens recusedhimself.
Ivey takes chair back.
Clerk gave report on Industrial Park. Council discusses. Clerk will report back with more information after Shannon with Team Santa Rosa has more information.
Keith gave report on Commerce Street Concerns. Keith expressed the need to install a meter on Florida Ave. for hospital. Discussion followed. Motion by Hayes for Keith to get with Ricky and work out installation. Seconded by Owens. 3 Yeas. 0 Nays. Motion carried.
Crystal with Preble-Rish gave start date as July 5th for Commerce Street. Crystal ask to meet with Hayes on the Livestock Market. CDBG Grant maps are finished and will advertise.
Chairperson Ivey ask for audience comments, and there were none.
Motion by Hayes to adjourn. Seconded by Owens. Motion passed.
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Kurvin Qualls, Mayor Linda Carden, Town Clerk