MINUTES OF THE ORGANIZATIONAL MEETING O F THE DIRECTORS OF THE MEDICINE HAT PUBLIC SCHOOLS’ EDUCATI0N FOUNDATION HELD IN THE BOARD ROOM IN THE SCHOOL ADMINISTRATION OFFICE ON WEDNESDAY, NOVEMBER 25, 2009AT 7:00 P.M.

DIRECTORS PRESENT:Dr. Ken Sauer

Dr. Larry Henderson

Mr. David Stalwick

Mrs. Theresa Hardiker

Mr. Terry Riley

Mrs. Sheila Donner

Mr. Jerry Labossiere

Mrs. Leanne Dulle

DIRECTORS ABSENT:Dr. Grant Henderson

Mr. Ken Lutes

Mr. Don Milne

Dr. Roy Wilson

Dr. Conrad Sonntag

Ms. Judy Dickie

Mr. Tom Rooke

Dr. Linda Rossler

CHAIR:Mr. David Stalwick

RECORDING SECRETARY:Mrs. Leanne Dulle

  1. TERM OF OFFICE OF CHAIR AND VICE-CHAIR

1. Mr. Riley THATthe term of Office for the Officer positions be set for one year.

  1. ELECTION OF OFFICERS

The four individuals presently acting as officers were nominated to remain in these positions for 2009-2010, as follows:

Chair: David Stalwick

Vice Chair: Don Milne

Secretary: Jerry Labossiere

Treasurer: Leanne Dulle

2. Dr. SauerTHAT the nominations be accepted as presented.

CARRIED

VI.ORGANIZATIONAL DISCUSSION

The Board reviewed the List of Directors and Officers for 2009-2010.

6. Dr. K. SauerTHAT the List of Directors and Officers for 2009-2010 be accepted, as circulated.

VII.ADJOURNMENT

7. Dr. L. HendersonTHAT the meeting adjourn.

CARRIED

The meeting adjourned at 7:05 p.m.

CHAIR

SECRETARY

MEDICINEHATPUBLIC SCHOOL’S EDUCATION FOUNDATION

LIST OF DIRECTORS AND OFFICERS: 2009-2010

Name / Position
DIRECTORS:
Dr. Larry Henderson / Honourary Director
Dr. Ken Sauer / Honourary Director
Judy Dickie / Director
Ken Lutes / Director
Don Milne / Director
Terry Riley / Director
Tom Rooke / Director
Dr. Linda Rossler / Director
Dr. Conrad Sonntag / Director
David Stalwick / Director
Sheila Donner / Director
(ATA Representative)
Dr. Roy Wilson / Director
(Board of Trustee
Representative)
Dr. Grant Henderson / Director
(Superintendent of Schools)
Jerry Labossiere / Director
(Secretary Treasurer)
Leanne Dulle / Director
(Assistant Secretary Treasurer)
OFFICERS
David Stalwick / Chair
Don Milne / Vice-Chair
Jerry Labossiere / Secretary
Leanne Dulle / Treasurer

Approved: November 25, 2009

MINUTES OF THE REGULAR MEETING OF THE DIRECTORS OF THE MEDICINE HAT PUBLIC SCHOOLS’ EDUCATION FOUNDATION HELD IN THE BOARD ROOM IN THE SCHOOL ADMINISTRATION OFFICE ON WEDNESDAY, NOVEMBER 25, 2009 AT 7:05 P.M.

DIRECTORS PRESENT:Dr. Ken Sauer

Dr. Larry Henderson

Mr. David Stalwick

Mrs. Theresa Hardiker

Mr. Terry Riley

Mrs. Sheila Donner

Mr. Jerry Labossiere

Mrs. Leanne Dulle

DIRECTORS ABSENT:Dr. Grant Henderson

Mr. Ken Lutes

Mr. Don Milne

Dr. Roy Wilson

Dr. Conrad Sonntag

Ms. Judy Dickie

Mr. Tom Rooke

Dr. Linda Rossler

CHAIR:Mr. David Stalwick

RECORDING SECRETARY:Mrs. Leanne Dulle

CALL TO ORDER

The Chair called the meeting to order at 7:05 p.m.

II.APPROVAL OF AGENDA

55. Dr. SauerTHAT the agenda be approved as presented.

CARRIED

III.ADOPTION OF THE MINUTES

56. Dr. HendersonTHAT the Minutes of the Regular Meeting of the Medicine Hat Public Schools’ Education Foundation held on Wednesday, September 23, 2009 be approved as circulated.

CARRIED

  1. CORRESPONDENCE
  1. Rick Massini – 21st Century Learning Grant

Thank you from Mr. Rick Massini on behalf of the One-to-One Computing Project, for the generous donation in the amount of $10,000. Mr. Massini will provide an update on consultation with other districts on sustainability of the One-to-One Computing project, at a future meeting.

  1. Southview School – 21st Century Learning Grant

Thank you from Southview Community School in regards to the donation received from the Education Foundation for the One-to-One Computing Project.

  1. ITEMS FOR DISCUSSION AND/OR ACTION
  1. Financial Assistance Application–Central Park School

Mrs. Glenda Houlston, Central Park School, submitted an application requesting support in the amount of $668. The entire cost of the project is $9,100, which includes the purchase of four teacher computers and one Smartboard. An Innovative Technology Grant will cover the remaining $8,432.

57. Mr. RileyTHAT the Education Foundation approve the request from Central Park School for technology funds in the amount of $668, to be taken from Casino Funds.

CARRIED

  1. Community Spirit Program Grant

The Alberta government created the Community Spirit Program in 2008 and has updated the Community Initiatives Program (CIP) and the Community Facility Enhancement Program (CFEP) to respond to a wide range of community needs and priorities. Information outlining these programs was attached for review. Application deadline is December 31, 2009.

58. Mr. RileyTHAT an application be submitted for the Community Spirit Program Grant for operating costs of the Foundation, inclusive of salary and benefit costs of the Marketing Coordinator.

CARRIED

  1. Filanti Art Collection

Planning is taking place to conduct an on-line art auction, in conjunction with Education Week in April. The day would start with a “Meet and Greet” with Foundation Directors and Board Trustees at a local art studio, where interested parties could view the art. The on-line auction would begin later that same evening.

59. Mr. RileyTHAT the date for the on-line auction of the Filanti Art Collection be set for April 27, 2010.

CARRIED

  1. Charitable Status Update

It was reported that AON Reed Stenhouse has cut foundations from insurance coverage under the umbrella of the school districts. The Education Foundation will have to pay for separate liability insurance in the future.

The District is seeking legal advice regarding the current legal structure of the District and Foundation’s Charitable Status and will provide an update of the findings at the next meeting.

VI.REPORTS OF COMMITTEES

  1. Telethon Update

An update was provided regarding the planning of the upcoming Telethon, which is scheduled for Sunday, March 14, 2010 from 2:00 – 6:00 p.m.

The theme for this year’s telethon is “5 Rings of Olympics”. The committee has been meeting regularly to work on the planning for this event.

  1. Casino Update

The next casino will take place sometime within the first quarter of 2011.

Dr. Sauer gave an overview of the meeting that took place on October 13, 2009 with Alberta Gaming & Liquor Commission. The key issues discussed were:

i)Casino wait times – should boundaries be moved?

ii)Should casinos in Calgary and Edmonton be available to groups not in those cities?

iii)Casino proceeds – should the proceeds be distributed back to the communities that they are raised?

iv)Volunteer requirements – should organizations that cannot achieve the volunteer requirements still get approved for casinos?

v)Equalization of proceeds amongst all 3,000 groups in Alberta

  1. Marketing Coordinator’s Report

Mrs. Hardiker reported that a new website is being developed for the Foundation, using a template similar to that of Central Park School. The website will include new and/or upcoming events, pictures of Ed Foundation Directors, as well as artwork from the schools.

She is currently working with the schools to increase donations of new books to the Foundation, to be included in the Santa Claus Fund hampers going out to families in need.

4.Golf Tournament Update

The golf committee is considering the possibility of changing the date of next year’s tournament to Friday, June 4, 2010. The committee will be expanding to include other members within our community.

VII.NEXT MEETING

The next meeting is scheduled for Wednesday, January 27, 2010.

VIII.ADJOURNMENT

60. Dr. SauerTHAT the meeting adjourn.

The meeting adjourned at 9:00 p.m.

______

CHAIR

______

SECRETARY