MUHC Department of Medicine

Funding Policy for Invited Speakers

A division may be granted support only once per fiscal year (September to June) either from the Medical Grand Rounds or Divisional Rounds funding.

Medical Grand Rounds – Speaker

Outside speakers with varied expertise can add greatly to the quality of Medical Grand Rounds. To bring these individuals to the MUHC, the division head will need to submit a short funding proposal outlining:

  • name of the division
  • the name of the speaker, the proposed topic and/or Grand Rounds title
  • why the speaker/ topic would be valuable to department members at MGR
  • theproposed budget for reasonable economy travel, lodging and any stipend (max. for stipend $1,000) – max. for the total $2,000.

The submitted proposals will then be circulated to and reviewed by the Medical Grand Rounds Education Committee Chair, the Department Head, the Chief Medical Resident, and one or two Department of Medicine members.

Based on merit and funding available, the group will then review to accept or decline each proposal; the division may be asked to contribute to the funding of the outside speaker in part or in kind, depending on the year’s available funds for Medical Grand Rounds.

A budget representing 6 requests at a maximum of $2,000 each will be available per year.

Divisional Rounds – Speaker

Outside speakers with varied expertise can add greatly to the quality of Divisional Rounds. To bring these individuals to the MUHC, the division head will need to submit a short funding proposal outlining:

  • name of the division
  • the name of the speaker, the proposed topic and/or Rounds title
  • theproposed budget for reasonable economy travel, lodging and any stipend (max. for stipend $500) – max. for the total of $1,500.

The submitted proposals will be reviewed by the Department Head. The division may be asked to contribute to the funding of the outside speaker in part or in kind, depending on the year’s available funds

A budget representing 3 requests at a maximum of $1,500 each will be available per year.

Funding of Invited Speakers – Proposal Form

Please return completed form to the Department of Medicine, Room A3.09, Royal Victoria Hospital

Check One:

□Medical Grand Rounds – Invited Speaker

□Divisional Rounds – Invited Speaker

Division
Division Head
Proposed Speaker
Date of Rounds
Proposed Topic
Title if known
Reason this speaker/topic would be valuable for MGR(only)
Budget / Travel
Lodging
Stipend
Total
Please indicate if any division funds are available for this speaker

Once the visit has taken place, the Division may wish to reimburse the speaker from divisional funds and then seek reimbursement from the Department. Submit a request to the Physician-in-Chief’s office indicating the departmental account to which we are to reimburse, along with copies of the expenses. OR

Send a summary of the expenses, address to which to send the reimbursement along with original receipts to the Physician-in-Chief’s office. For honoraria payments, visitors must provide social insurance numbers.

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