Medfield Public Schools CAP 2012

MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
Program Quality Assurance Services

COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

Charter School or District: Medfield

CPR Onsite Year: 2011-2012

Program Area: Special Education

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 09/06/2012.

Mandatory One-Year Compliance Date: 09/06/2013

Summary of Required Corrective Action Plans in this Report

Criterion / Criterion Title / CPR Rating
SE 7 / Transfer of parental rights at age of majority and student participation and consent at the age of majority / Partially Implemented
SE 55 / Special education facilities and classrooms / Partially Implemented
CR 23 / Comparability of facilities / Partially Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 7 Transfer of parental rights at age of majority and student participation and consent at the age of majority / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of district documentation and interviews with staff members indicated that the district does not have a process in place to consistently inform students and parent/guardians of the transfer of rights one year prior to the student reaching the age of 18. Also, the district has no process in place to consistently obtain consent from the student at the age of majority.
Description of Corrective Action:
Current district practice has been to inform students of the transfer of rights at the annual review closest to the students 17th birthday and then provide them with the actual consent form as close to the students 18th birthday as possible. The district realizes this needs to be a more specific procedure and timelines need to be more accurate. Proposed corrective action include: 1) Director and Coordinator meet to discuss the forms scheduling involved in making these changes 2) Director and Coordinator will identify a process in which students will be made aware of the their rights on their 17th birthday and provided with the consent form on their 18th birthday 3) High School special education staff will be trained in the new procedures 4) new process will be implemented.
Title/Role(s) of responsible Persons:
Matthew LaCava, Director of Pupil Services ; Patricia Mullen, Special Education Coordinator / Expected Date of Completion:
06/30/2013
Evidence of Completion of the Corrective Action:
A new sign off form will be created that will be used by special educators for informing the students of their rights on their 17th birthday. These forms will be used as evidence of compliance. Also, the transfer of rights forms will be dated and cross referenced with the students 18th birthday which will be used as compliance.
Description of Internal Monitoring Procedures:
The Director and Coordinator will conduct period compliance reviews by reviewing the informative documentation as well as the transfer of rights form.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 7 Transfer of parental rights at age of majority and student participation and consent at the age of majority / Corrective Action Plan Status: Partially Approved
Status Date:10/26/2012
Basis for Partial Approval or Disapproval:
Please review the recent guidance issued by the DESE, http://www.doe.mass.edu/sped/advisories/11_1.html.
The district's reference to a consent form in the age of majority process is not clear. Additionally, the district's proposal does not include obtaining the 18 year old students' consent to the current IEP; the student's signature on the IEP is required in all cases where the adult student is the sole decision-maker or shared decision-maker with his/her parent or guardian.
Department Order of Corrective Action:
Please propose a revised process that aligns with the recently issued DESE guidance.
If the district chooses to use the IEP meeting for the age of majority notice, which would occur while the student is still 16 by definition, it must have alternate procedures in place to ensure that both the parent and the student receive the notice in the event that either is absent from the IEP meeting.
As an alternative to providing notice at the IEP meeting, notice plus the Parents' Notice of Procedural Safeguards can be mailed to both parent and student when the student turns 17 and subsequently documented in the Other Information section of the IEP written prior to the student turning 18.
Required Elements of Progress Report(s):
Please provide the district's revised Age of Majority process, using the recently issued advisory as guidance. Please include a description of the district's process to obtain student consent to all current IEPs following the students' attainment of the age of majority. Provide this revised process on December 14, 2012.
Following the revision of the district's process, provide evidence of the staff training, including the date, attendance (with the name and role), agenda, and any training materials. This progress report is due December 14, 2012.
Subsequent to the completion of all training activities, the district will conduct an internal record review for files of students 17 and 18 years of age for evidence that the student and parent have been informed of the age of majority requirements and the IEP is appropriately signed by the student and/or parent once the student has turned 18. Please provide an analysis of this review to include the number of records reviewed and the number of records found to be non-compliant. For any records found to be non-compliant, please provide an analysis of the root cause(s) and any steps that the district has taken to remedy the non-compliance. This progress report is due April 19, 2013.
*Please note that when monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
12/14/2012
04/19/2013

MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Medfield CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 55 Special education facilities and classrooms / CPR Rating:
Partially Implemented
Department CPR Findings:
Observation and interviews indicated that at the Floral Elementary School and Memorial Elementary School special education instructional spaces are not at least equal in all physical respects to the average standards of general education facilities and classrooms. Specifically, at the Floral Elementary School, Speech/Language Services occur in a room where the only access is through another classroom. At the Memorial Elementary School, students receive special education services within a classroom where both special education and English learner education (ELE) are at times conducted simultaneously.
Description of Corrective Action:
The district has already taken action to change the instruction space at both buildings. At the Dale Street School, the Speech and Language room has been moved to its own space which is accessed directly from the hallway. Students do not need to walk through another instructional space to get to the Speech and Language Room. At the Memorial Elementary School, ELL services have been move out of the Learning Center and are being provided in a separate instructional space. ELL and Special Education now have their own dedicated spaces.
Title/Role(s) of responsible Persons:
Matthew LaCava, Director of Pupil Services / Expected Date of Completion:
09/04/2012
Evidence of Completion of the Corrective Action:
Walk through of buildings are evidence of compliance.
Description of Internal Monitoring Procedures:
The Director worked with the building Principals to make these changes.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 55 Special education facilities and classrooms / Corrective Action Plan Status: Approved
Status Date:10/26/2012
Basis for Partial Approval or Disapproval:
The district's proposed corrective actions are accepted. The district will propose a date by which a DESE representative can come onsite and verify the corrective actions.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide confirmation regarding a scheduled onsite visit by DESE to review the facilitieschanges for both SE 55 and CR 23. This progress report is due by December 14, 2012.
Progress Report Due Date(s):
12/14/2012

MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Medfield CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 23 Comparability of facilities / CPR Rating:
Partially Implemented
Department CPR Findings:
See SE 55. Observations demonstrated that at the Floral Elementary School, English learner education (ELE) services occur in an open area of the Media Center/Library while other students are accessing the space.
Description of Corrective Action:
The district has already taken action to change the instruction space at both buildings. At the Dale Street School, the Speech and Language room has been moved to its own space which is accessed directly from the hallway. Students do not need to walk through another instructional space to get to the Speech and Language Room. In addition, the ELL teacher has been provided with an instruction space that is not used by other students at the time of instruction. At the Memorial Elementary School, ELL services have been move out of the Learning Center and are being provided in a separate instructional space. ELL and Special Education now have their own dedicated spaces.
Title/Role(s) of responsible Persons:
Matthew LaCava, Director of Pupil Services / Expected Date of Completion:
09/04/2012
Evidence of Completion of the Corrective Action:
Walk through of buildings are evidence of compliance.
Description of Internal Monitoring Procedures:
The Director worked with the building Principals to make these changes.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities / Corrective Action Plan Status: Approved
Status Date:10/26/2012
Basis for Partial Approval or Disapproval:
See DESE comments for SE 55.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See DESE comments for SE 55.
Progress Report Due Date(s):
12/14/2012
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW

Medfield Public Schools

Corrective Action Plan Forms

Program Area: English Learner Education

Prepared by: Matthew LaCava/Medfield Public Schools

CAP Form will expand to as many lines as necessary. Before completing and emailing to , please see separate Instructions for Completing Corrective Action Plans.

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report to the school or district.

Mandatory One-Year Compliance Date: November 15, 2013

COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

(To be completed by school district/charter school)
Criterion & Topic:ELE 5 Program Placement and Structure / Rating: Partially Implemented
Documentation reviewed indicated that the district has not developed an ESL curriculum, although it was reported that various sources are used in the provision of ESL instruction. Concerning the curriculum, the district should note that the Department has new regulations in place, which may affect the school’scorrective action plan (CAP). Please refer to: http://www.doe.mass.edu/retell/for more information.
Except for high school English language learners (ELLs) who scored at levels 4 and 5 on the MEPA (Massachusetts English Proficiency Assessment), documentation reviewed indicated that all other ELLs are not receiving sufficient hours of ESL instructions and thus instructional hours are inconsistent with Department guidance. (Please refer to http://www.doe.mass.edu/mcas/mepa/guidance.html - p. 5)
To summarize, the Department concludes that the district does not have a fully implemented SEI program as required by chapter 71A. The amount of ESL instruction provided to some ELLs is insufficient, most content area teachers have not been trained to shelter content. See ELE 15 for comments on Shelter English Immersion (SEI) professional development.
Narrative Description of Corrective Action:
As was described in the interviews and site visits, currently the curriculum implemented with ELL students is a combination of a number of materials, including what the student is working on in the general education classroom. The ELL teacher utilizes her knowledge of curriculum and teaching to ensure that materials that are used are in line with both the frameworks and the students’ instructional level. Moving forward, the district is exploring purchasing specific ELL curriculum that will help with instruction for all levels of students. The ELL teacher is in the process of identifying and adopting an ELL program that uses WIDA Prime. She is also in the process of applying WIDA standards to content area strands.
In addition, the district has changed the model in regards to direct services to ELL students. During the time of this program review, the staff that taught the ELL students was a tutor who worked on a contracted basis for a set number of hours. Since the beginning of the 2012-2013 school year, that ELL teacher has become a full time teacher, which has increased her number of direct service hours significantly. She is now able to work with ELL students across the district for an increase number of hours and is also available to staff for consultation and training. This will also allow greater access for teachers to be trained in SEI and how to better serve the needs of ELL Students.
Title/Role of Person(s) Responsible for Implementation:
Matthew LaCava, Director of Pupil Services
Chantel Bonner, District Wide ELL Teacher / Expected Date of Completion for Each Corrective Action Activity:

ELL teacher has been hired full time since September 1st 2012
Curriculum will be identified by June 3, 30, 3013
Curriculum will be in place by September 1, 2013
Training for teachers will be ongoing.

Evidence of Completion of the Corrective Action:

The ELL teacher and Director of Pupil Services have attended multiple conference and workshops regarding the new regulations and standards in the area of English Language Learners.
The ELL teacher has also identified different curriculum materials that may be beneficial to the district and meet the WIDA standards.
Evidence of compliance on this criteria will be the consistent use of curriculum materials that meet the WIDA Standards and are connected to content strands.
This will be evidenced in student work, progress monitoring and testing.
Progress monitoring will be completed on a consistent basis by the ELL teacher to ensure progress of the students.

Description of Internal Monitoring Procedures: The ELL teacher will meet with the Director on a monthly basis to review student needs and curriculum approaches. The ELL teacher will assess and compile progress monitoring information on all students. Teachers will be trained through professional development on how to best support ELL students in their classroom.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement and Structure / Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
While the Department appreciates district’s commitment to purchasing ESL curricular materials that align to the WIDA standards, the district should understand that purchased materials should be used as resources and cannot replace the curriculum districts are expected to develop based on WIDA standards. However, since the new regulations as they pertain to WIDA were passed prior to the on-site visit, the Department will be neither approving nor disapproving any curriculum documents/plans that were made for on-site visits conducted before the state’s adoption of the WIDA standards in June 2012. The Department will be communicating with all districts during the upcoming school year to provide them with further guidance on developing Department approved ESL/ELD curriculum. No further submission is required at this time.
Although the district has indicated that the ELL tutor who was working with ELLs was hired as a full time ESL teacher and that the teacher increased the number of direct service hours provided to ELL students,it is unclear whether the ELLs will receive sufficient hours of ESL instruction in accordance with their MEPA/ACCESS levels of English proficiency.
The Department accepts the district’s plan under ELE 15 to ensure that all core academic teachers with ELLs and administrators that supervise core academic teachers of ELLs are endorsed. No further submission is required at this time.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):