Meadowcrest Community Association
Board of Directors Meeting Minutes
July 19th, 2016
1) CALL TO ORDER
President Janet Locke opened the meeting at 1:00 pm
Director’s Present: Peg Evans – Fox Hollow – ABSENT
Pat Gabriel – Hillcrest
Marge Harper – Pinehurst - ABSENT
Janet Locke – Office Park
Maggie Quick – Advantage Site
Mike Riegler – Commercial
Betty Rudy – Fairmont
Nancy Sgro - Arbor Court
Marina Taylor – Technology Square
Also Present: Robbie Anderson – Manager, Joe Cappuccilli GTL, Oscar & Gene Green Mills Group, Mary Ellen Aliberti, Lynn Himelrick, Harry Nicolino
2) QUORUM PRESENT
3) APPROVAL OF MINUTES
a) Regular Meeting Minutes of June 21st, 2016 Board Meeting and Meeting Minutes of the July 12th, 2016 Special Board Meeting:
i. Janet Locke motioned to approve the minutes presented. Betty Rudy seconds. Motion passed unanimously.
4) SPECIAL GUESTS – GREEN MILLS GROUP, DEVELOPER OF 17 ACRES PARCEL IN TECH SQUARE
5) REPORTS OF COMMITTEES
a) Finance Committee: Report attached.
i. Janet Locke motioned to move $226,000 of Reserves Funds to Cadence Bank CD & MM accounts. Nancy Sgro seconds. Motion passed unanimously.
b) Landscape Maintenance Committee: The monthly landscape walk through inspection with WECARE is the 2nd Thursday of each month at 9:00am, we meet in the clubhouse parking lot.
c) DAB Committee: no requests pending
d) Long Range Planning Committee: Inactive
e) Documents Committee: Inactive.
f) Audit Committee: 2015 audit complete
g) Social Committee: Report attached.
6) AD HOC COMMITTEE REPORTS
a) MCA Master Drainage: Follow up with Allen Site Dev. Re: start date on Douneray DRA 45 day clause in Contract.
b) MCA Bid Committee: No bids pending
c) MCA Brighthouse Bulk Cable Renewal Committee: Final member survey attached
d) MCA Security Committee: 2009 committee directive attached
a. Janet Locke motioned to deactivate the offending member’s key card privileges. Pat Gabriel seconds. Motion passed unanimously.
7) ACTION ITEM LIST / MANAGER’S REPORT: List attached.
a) Security Summary Report: Report attached.
8) NEW BUSINESS
a. Review / Revise office access Policy
i. Janet Locke motioned to allow POA presidents and Channel 95 Committee after hours access to the MCA office between the hours of 7am and 10pm seven days a week. Nancy Sgro seconds. Motion passed unanimously.
b. Correction to June 21st Regular Board Meeting Minutes
i. Janet Locke rescinded the motion to charge a $1,500 deposit for private party reservations at the clubhouse. Janet Locke motioned to require a $1,500 credit card authorization for the costs of any damages after clean up and inspection by an MCA representative if the clubhouse is left is left in an unacceptable manner from a private function. Mike Riegler seconds. Motion passed unanimously.
9) OLD BUSINESS
a. Outdoor Structures
i. Betty Rudy motioned to remove the Pool Gazebo and install aluminum fencing in its gap. Janet Locke seconds. Nancy Sgro voted against all others in favor, Motion passed.
9) OTHER BUSINESS
a. Resident Car Decals
i. Nancy Sgro motioned to purchase 1,000 resident vehicle decals. Pat Gabriel seconds. Motion passed unanimously.
10) ADJOURN – The meeting was adjourned at 2:55 pm
The next regularly scheduled meeting of the Board of Directors will be held IN THE MCA CLUBHOUSE ON TUESDAY, AUGUST 16TH , 2016 AT 1:00 pm.
Respectfully submitted,
Nancy Sgro, Secretary
Board of Directors
C:\Users\Owner\AppData\Local\Microsoft\Windows\Temporary Internet Files\OLKFE19\2016-07-19 BOD Meeting Minutes.docx