McLennan County Hunger Coalition Board of Directors Minutes
Thursday, May 13, 2010
I.Opening and Call to Order
Regular meeting for the MCHC Board of Directors was called to order at 11:10 a.m. May 13, 2010 at Caritas of Waco by meeting Chairperson Kenneth Moerbe.
II.Present:
Esther Morales, James Gilmore, Kenneth Moerbe, Matt Hess, Mike Beheler, Richard Plowman, Ruben Andrade, Neil Lumbard (VISTA)
Kenneth opened the meeting by having the board discuss the Financial Statement. Kenneth reported that the revenue received from the Stop Hunger Texas Golf Tournament was not yet accounted for in thismonth’s reporting period due to the funds still being received from tournament sponsors, and that the expenditures (of approximately $2,000) will not be reflected in the report until all documentation related to revenue is accounted for. Kenneth reportedthat the Rapoport Grant will last through the end of July in supporting the Helpings: SNAP/Food Stamp Program. Kenneth asked for a motion to approve this month’s Financial Statement. Richard Plowman made a motion to approve the Financial Statement, and Ruben Andrade seconded the motion. Motion approved.
Kenneth asked the Board if there were any corrections that needed to be made to the Board of Directors or Coalition Summary Minutes. No corrections were indicated. A motion was made by Ruben Andrade to approve the minutes, and wasseconded by Richard Plowman. Minutes approved.
III.Old Business
Kenneth reported the importance of the working relationship between Caritas and the McLennan County Hunger Coalition bringing local food pantries together to discuss hunger issues; in the effort to encourage local pantries to collaborate and help those most in need within the McLennan county and surrounding areas. Kenneth added that pantries have struggled with this form of collaboration and organization in the pastdue. Kenneth added that Ruben Andrade has been working on preparation for the Food Pantry collaborations.
Kenneth noted that the first Pantry User-group meeting contained discussion over the roles of the working collaboration between Caritas and the McLennan County Hunger Coalition. Kenneth added that Buddy Edwards, Caritas Director, noted a desire to work with the coalition in supporting and organizing these meetings.
Kenneth reported that he spoke with Caritas representatives Buddy Edwards, Bill Foulds, and SeptemberJoy Pinckney-VISTA regarding the efforts of the McLennan CountyHunger Coalition andtheir desire to avoid duplication of services between the MCHC and local pantries. Esther Morales noted that at the recent Pantry User-group meeting Caritas Associate Director Bill Foulds informed pantries that overage of surplus goods would be made available to them (such as juices) prior to their expiration dates. Kenneth noted that the MCHC and board member Ruben Andrade would work to determine lead pantries that could oversee distribution of these goods.
Ruben requested that Kenneth be present at the next Caritas Pantry User-group meeting.
Mike Beheler suggested an e-mail database be used with contact information for each food pantry, in order for communication of pantries to increase and to raise additional awareness.
Richard Plowman suggested that in addition to e-mails, phone call reminders shouldbe made for pantries to have a reminder of the meeting dates and times.
Kenneth thanked the Board for their input, and noted that all suggestions would be considered as the Pantry User-group Committee organization moves forward.
IV.New Business:
Kenneth asked the board to review the grant proposal for Malcolm Duncan. Kenneth noted that Malcolm Duncan has been interested in the McLennan County Hunger Coalition. Kenneth noted the Grant proposal has information on the distribution of funding, through a break-down of the total grant request. Kenneth also noted that Helpings: SNAP/Food Stamp Outreach/McLennan County Hunger Coalition may begin using payroll services separate from Caritas. Esther Morales noted the amounts listed in the proposal that are current in-kind contributions towardsthe FSOP, now reflected in the proposal as to be contributed to Caritas. The Board of Directors reviewed the Grant Proposal, and Matt Hess approved the grant proposal.
Kenneth gave an update on the Waco ISD Back-pack Pilot Program, noting that the program would be running for four consecutive Fridays in May, and that all food provided by the McLennan County Hunger Coalition would cost approximately $600 for the entire month. Kenneth noted that the current mission of the MCHC isto purchase food to distribute in support of this year’s pilot program. In the future the MCHC will work, along with Waco I.S.D.,to acquire items needed for future back-pack programs.
Kenneth Moerbe announced that around $6,000 is expected in the final total for funds received from the Stop Hunger Texas Golf Tournament benefiting the McLennan County Hunger Coalition.
Esther Morales distributed copies of the Summer Feeding Program posters (available in both English and Spanish) promoting both school and other-site feeding locations and requested approval of said posters; noting that any additional changes should be suggested. The Board reviewed the posters and suggested a few minor changes, and then approved the posters with the changes.
In closing, Kenneth Moerbe expressed gratitude for the increase in interest in participating in food rescue efforts from members of the McLennan County Hunger Coalition. Ruben Andrade announced that for the months of June, July, and August he would handle the food rescue efforts with members of his congregation (and noted that training may be needed for these members).
Meeting adjourned at 12:03 P.M.
Upcoming Board of Directors Executive Committee Meeting Information:
Thursday, June 10, 2010 at 11:00 AM.
Meeting Location: Caritas of Waco, 300 South 15th Street – Waco, TX 76701
Meeting adjourned at 12:03 P.M.
Respectfully Submitted By: Neil Lumbard