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McDowell County
Public Works
Invitation for Bids
Wheel Loader
GENERAL REQUIREMENTS
The unit shall be new and unused, and current production model, of the latest design, and equipped as specified herein. The unit shall be furnished with all applicable and necessary equipment and accessories as required by the Occupational Safety and Health Act. The design and construction of the unit shall be such that the unit will withstand the extremely hard usage encountered working day to day at the County Solid Waste Facility.
In this environment, the unit will be stored and operated in all weather conditions. Components, particularly of the electrical, fuel, exhaust, and air intake systems, shall be designed, as to resist any harmful effects from dust or water. The design shall be so designed, as shall allow ready accessibility for servicing, replacement, and adjustment of component parts and accessories with minimum disturbance of other elements.
INSTRUCTIONS
GENERAL: Any exceptions to the specifications must be clearly marked and explained; otherwise it is understood that the equipment is bid exactly as specified. The vender must additionally submit literature and detailed specifications on the equipment proposed.
The County reserves the right to allow or disallow minor deviations from the specifications if deemed in its best interest. Such deviations shall not depart from the intent of the requested specifications and must be considered in the best interest of the user department as interpreted by the County.
All bids will be considered valid for sixty (60) days.
AWARD OF CONTRACT: The award will be made to the lowest responsible bidder taking into consideration quality, performance and the time specified in the bid for the performance of the contract. The County reserves the right to exclude specific items or accessories to meet assigned appropriations.
The County reserves the right to reject any or all bids should it be deemed to be in the best interest of the County and to re-advertise if necessary.
BID DEPOSIT: Each bid must be accompanied by a bid deposit comprised of a certified check, cashier’s check or bid bond, in an amount not less than five percent (5%) of the total bid.
As required by GS 44A-26, this bid deposit shall be retained by the County if the successful vendor fails to execute the contract within ten days of the award of said contract.
QUESTIONS: Questions regarding the bid process should be directed to Purchasing Officer Karen Morgan. Questions regarding specifications should be directed to Randall Thomas, Director, McDowell County Public Works.
DELIVERY: The equipment shall be delivered prepaid, completed, undamaged, serviced, and ready for operations to the McDowell County Transfer Station, Marion, North Carolina, within sixty (60) days unless the vendor submits a written extension request and the County gives its written consent.
WARRANTY: The manufacturer shall warrant to the owner that all equipment furnished will be new and agrees to replace promptly any part, which due to defective material or construction, shall fail under normal use, (free of negligence or accident), for a minimum period of one year from the date put in operation. Such replacement shall include all parts, labor, and any transportation costs, including to the location where the equipment may be down. All warranty information must be completely detailed; including extended warranty information and service agreements available at warranty termination. A five to seven-year power train, hydraulic and electronic extended warranty is desirable. A separate section is on the bid sheet for this additional warranty if available. If Tier IV engine is bid, we will require extended warranty also.
TRAINING, SERVICE, PARTS AND MANUALS: The successful vendor shall furnish a qualified representative to instruct the owner/operators in the operation and maintenance of the equipment for a minimum of eight hours. Two sets of operator’s manuals, shop manuals, and parts books shall be furnished. A directory of service and parts organizations that service the County’s geographic area is required.
ACCEPTANCE, EVALUATION AND QUALITY ASSURANCE: Upon receipt of the equipment the County’s authorized representative shall inspect the equipment for compliance with the specifications and will give initial consent for invoice approval.
PREPARATION OF THE BID: All bids must be on the Bid Form furnished by the County. The complete bid package must be remitted in a sealed envelope with the name of the vendor and address as follows:
SEALED BID – WHEEL LOADER
PURCHASING OFFICER
KAREN MORGAN, ROOM 142
60 EAST COURT STREET
MARION, NC 28752
The deadline for remittance is 2:00 PM, Tuesday, May 8, 2018. Bids will be opened at that time in the Commissioner’s Boardroom.
SPECIFICATIONS
The following specifications should be considered to be the minimum acceptable specifications. Each item shall be clearly marked as to compliance or exception. All exceptions shall be followed by detailed explanation.
Bidders must clearly mark the space provided to indicate either compliance or exception.
COMPLY/EXCEPTION
- Operating weight complete
With bucket,34,000 LBS (min)______/______
- a) 6 cylinder engine, 4 cycle diesel, turbo
charged, low emission, direct start, with
flywheel power at 2500 RPM of 150-200 HP.
Pre-cleaner type aircleaner with inner
and outer filters.______/______
b) Radiator and engine compartment
shall be designed so that easy access to
all components is available especially
for regular servicing. The radiator shall
be easily serviced on a daily basis (blowing
out to prevent overheating). Hydraulically
operated,reversible, programmable,
coolingfan, accessiblefrom all sides for serving.______/______
- Transmission shall be of the torque
converter/power shift type, or hydrostatic
transmission.______/______
- Adjustment free braking shall be
fully enclosed, oil disk type. Park
brake shall be mechanical manual
type, or similar system.______/______
- Drive axles and differentials shall be
ofenclosed design for extended
operation in a harsh environment.
Heavy-duty design with limited slip
type for maximum traction. Rear
oscillating, front fixed axles. ______/______
- Full hydraulic power steering with
two steering cylinders and center
frame articulation.______/______
- Fuel tank capacity of 50 gallon, with
easy access sediment drain______/______
- Detachable tool or equipment front
end with quick disconnect hydraulic
couplings operating from the drivers
seat. Must be delivered with one
large capacity solid waste bucket
(min5.5 cu yard) with bolt on
reversiblecuttingedge and one
additional tool carrier
blank for the construction of a
solid waste tamp. Bucket
operation and quick disconnect
shall be a “2 lever system” with
a third system that locks attachments
in place. Must have a joy stick to operate
bucket and boom. Machine must be delivered
with anabrasive resistant, rubberize
cutting edge,completewith a
replacement part # for dealer
contact information.______/______
- Electrical system, 24 volt, with two
12 volt maintenance free type
batteries. Horn, back up alarm, and
a 60 AMP alternator. One 12-volt
converter access outlet shall be
installed inside the cab.______/______
- Covers and guards, engine side covers,
heavy-duty radiator guard and engine
fan. All routine service points shall
provide simple access from ground
level.______/______
- Minimum Instrumentation/gauges:
Air cleaner and transmission filter
Service indicators, coolant level,
coolant temp. Hour meter, engine
oil pressure, torque converter
pressure/temp. Volt meter, and
audible/visual alarm indicating
low oil pressure. Rear view color
camera with audible alert system
for close proximity.______/______
- Fully enclosed, sound reduction
cab with ROPS. Multi-adjustable
suspension seat. Heater/defroster
and non-CFC refrigerant, or R-134
air conditioning system, factory
installed, with filtered cab air. Front
and rear wipers. Cab must also
demonstrate maximized operator
visibility. One door must open
fully and latch flush against the cab, with
second door opening partially or fully.______/______
- Vandalism protection package.______/______
- Mounted rechargeable fire
Extinguisher.______/______
- MountedLED strobe with Amber lens.______/______
- Loader shall be delivered equipped
with standard size rebuildable
solid rubber tires (Not foam filled
pneumatics). They must have
a life expectancy of 8500 equipment
operating hours or five (5) years,
whichever comes first.______/______
17. Basic warranty is to be no less than
3 yr/3000 hr and include all travel expenses.
Additional option to purchase an extended
3 yr/3000 hr warranty at any time during the
basic 3 yr/3000 hr warranty that will include all
travel expenses.______/______
Please answer all questions below and add any information that illustrates the accessibility and availability of service and parts.
What is the hourly labor cost outside of all warranty periods? ______
What is the mileage fee outside of all warranty periods? ______
Where are parts to be obtained from? ______
What area are service technicians dispatched from? ______
What is the expected time frame on deliver of ordered parts? ______
What is the turnaround time for engine replacement, transmission replacement and axle
replacement? ______
If the Wheel Loader offered by the bidder differs from the specifications stated herein, the bidder MUST declare an exception, and these differences must be explained in detail.
ADVERTISEMENT FOR BID
Pursuant to NCGS 143-129, McDowell County will accept sealed bids for the purchase of a new Wheel Loader. Instructions for submitting bids and specifications may be obtained from the Personnel/Purchasing Office, Karen Morgan, Administration Building, Room 142 60 East Court Street Marion, North Carolina between the hours of 8:00 AM and 5:00 PM, M-F.
Bids will be accepted at the above location until 2:00 PM, Tuesday, May 8, 2018 at which time they will be opened in the County Commissioner’s Boardroom.
McDowell County reserves the right to reject, in whole or in part, any or all bids and to re-advertise if necessary.