MINUTES OF REGULAR MEETING OF THE CITY COMMISSION, CITY OF HALLANDALE BEACH, HELD ON WEDNESDAY, OCTOBER 15, 2014 AT 6:30 P.M., CITY COMMISSION CHAMBERS, 400 SOUTH FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009
1.CALL TO ORDER
Mayor Cooper called the Meeting to Order at 6:36 P.M.
2.ROLL CALL
Commissioners Grachow, and Sanders, Vice Mayor Julian and Mayor Cooper, Acting City Manager Rosemond and City Attorney Whitfield– All Present.
Commissioner Lazarow arrived at 6:38 P.M.
3.PLEDGE OF ALLEGIANCE
4.PRESENTATIONS
A.PRESENTATION ON THE SCHOOL BOARD OF BROWARD COUNTY GENERAL OBLIGATION BOND - NOVEMBER 4, 2014 MUNICIPAL GENERAL ELECTION BALLOT (BY: ANN MURRAY, DISTRICT 1, BROWARD COUNTY SCHOOL BOARD MEMBER) (SEE BACKUP)
Ann Murray, District 1, School Board of Broward County Member, presented information about the Broward County $800 Million General Obligation Bond Referendumplaced on the November 4, 2014 Municipal General Election and answered questions from the City Commission.Board Member Murray announced that an informational meeting will be held on October 20th, 2014, for all contractors who are interested in doing business with the Broward County School Board.
Commissioner Sanders congratulated Board Member Murray on her re-election and asked why the School Board rejected using an oversight committee to review the Bond Proposal; additionally, Commissioner Sanders spoke in favor of the Bond Referendum.
Answering questions posed by Mayor Cooper, Board Member Murray provided a brief overview of theSchool Board’s procurement policies; additionally, she noted that the impact fees for County Schools have not yet been evaluated.
5.PUBLIC PARTICIPATION - (To be heard at 6:45 P.M.)(Speakers must sign-in with the City Clerk prior to the start of the meeting)
Robert Selz, 717 Layne Blvd., Hallandale Beach, expressed his concerns regarding the ParksGeneral Obligation Bond Referendum noting that it will provide an additional tax burden to the City’s residents, and indicated funding should be from the Hallandale Beach Community Redevelopment Agency. Furthermore, Dr. Selz indicated that the public should be properly educated regarding the tax changesthat will take place should the Parks G.O. Bond be approved.
Answering the public comment, Mayor Cooper noted the City, staff and volunteers have worked diligently to educate the public and made it very clear that the Parks G.O. Bond will require additional taxing.
Acting City Manager Rosemond notedHallandale Beach Community Redevelopment Agency funds have been encumbered pursuant to State Statute
Etty Sims, 1000 NE 5th Street, Hallandale Beach,thanked the Hallandale Beach Police Department for the Evening on the Front Porch event. She also asked for an update on the NE 14th Ave. drainage Project.
Answering the public comment, Acting City Manager Rosemond advised that the pumps should be running by the end of December 2014 and thanked the public for their patience.
6.COMMISSIONER COMMUNICATIONS - Items not on the Agenda
A.COMMISSIONER GRACHOW
Commissioner Grachow commended the Hallandale Beach Police and Fire Departments for the success of the Evening on the Front Porch event.
Commissioner Grachow advised that attended the City’s Inside Out Theatre, which is a One HallandaleInitiative. Additionally, he pointed out that the City does not currently have an Arts & Culture Ordinance and suggested staff research the feasibility of adopting such an Ordinance.
Consensus:
-To direct staff to research the feasibility of an Ordinance regulating Arts & Culture programs; and tobring back for discussion by the City Commission.
B.COMMISSIONER LAZAROW
Commissioner Lazarow shared an article regarding the City of Sunrise’s General Obligation Bond.
Answering questions posed by Commissioner Lazarow, City Attorney Whitfield confirmed the Commission approved the ballot language for the Parks G.O. Bond and read into the record the dates of First and Second readings of the Ordinance approving the ballot; furthermore, City Attorney indicated City Commission action during First and Second readings.
Commissioner Lazarow expressed regret for approving the City’s Fiscal Year 2015Budget noting that she felt clarification is needed regarding the operation costs resulting from the approval of the City’s Parks General Obligation Bond.
Commissioner Lazarow inquired about the City’s education efforts regarding the Parks G.O. Bond.
Answering questions posed by Commissioner Lazarow regarding the City’s process for public education concerning the proposed tax increase should the bond be approved, Acting City Manager Rosemond informed that the City’s goal was to be as simple and straightforward as possible with educating the public.
City Attorney Whitfield stated the City took on a campaign to encourage the citizens to vote on November 4th, 2014 Municipal General Election and affirmed thatthe City did not take a stance either way. City Attorney Whitfield also clarified that theOrdinance approving the Ballot Language for the Parks GO Bond Referendum was adopted by the City Commission on May 7th, 2014, by a Roll Call vote of 4/1, with Commissioner Lazarow voting no.
Vice Mayor Julian commented that most residents that he made contact with spoke in favor of the G.O. Bond, and asked what was the total budget for funding the Educational Campaign
Acting City Manager Rosemond confirmed that the City budgeted$94,000.00 for the Parks General Obligation Bond outreach/educational campaign; a total of $74,000.00 has been expended to date.
C.COMMISSIONER SANDERS
Commissioner Sanders noted that the demolition of an unsafe structure at 719 Foster Road is now complete; however, the wall adjacent to the property needs to be demolished as well.
Acting City Manager Rosemond stated staff is researching the costs associated with removing the wall and noted that these costs will be incurred by the City.
D.VICE MAYOR JULIAN
Vice Mayor Julian reminded the public of the Parks G.O. Bond Community Forum, which will be held in Spanish on October 22nd, 2014, 6:00 p.m. at Ingalls Park.
Deputy City Manager Rafols-Sallaberry repeated the information in Español.
E.MAYOR COOPER
Mayor Cooper referred to Broward County’s Impact Fee Ordinance for residential development noting that beginning 2015, all construction projects will be subject to 50/50impact fees.
Mayor Cooper requested staff reach out to Broward College to research the feasibility of partnering with them to establish a satellite location in the City.
Answering questions posed by Mayor Cooper concerning the unit per acre threshold on the Diplomat Golf Course and Spa property, Director Keven Klopp indicated staff will update a memorandum to the City Commission to include information regarding the hotel: maximum number of hotel units and maximum height allowed under current zoning.
Mayor Cooper announced the Broward County School Board Meeting scheduled for Thursday, October 16th, 2014 at 6:30 p.m. at Hallandale High School regarding the relocation of Hallandale Adult Community Center, and requested staff to send a Notify Me.
Mayor Cooper announced that the BrowardMetropolitan Planning Organization, Florida East Coast Railway and Broward County will be paying for City’s grade improvement and sidewalks around the City’s quiet zones.
Mayor Cooper pointed out that the City did not budget for hurricane shutters for the Fiscal Year 2014-2015 Budget and further requested this adjustment be made.
Mayor Cooper stated she would like to allow the people who are on a waiting list to receive funding through the City’s program.
Vice Mayor Julian expressed his concerns and support for directing staff to allocated fundingfor the shutter program to all who have already signed up.
Consensus:
-To direct staff to staff to allocate funding to the 15-16 residents on the Shutter program waiting list since last year.
7.CITY ATTORNEY COMMUNICATIONS- Items not on the Agenda
City Attorney Whitfield advised that the CVS development project is currently in the permitting phase.
8.CITY MANAGER COMMUNICATIONS - Items not on the Agenda
Acting City Manager Rosemond reminded the City Commission that they have taken up the Amyotrophic Lateral Sclerosis(ALS) Ice Bucket Challenge, which is scheduled for Friday, October 17th, 2014 at 3 P.M. outside the Cultural Community Center.
9.APPROVAL OF DRAFT MINUTES
A.OCTOBER 1, 2014 REGULAR CITY COMMISSION MEETING
MOTIONBY COMMISSIONER GRACHOW, SECONDED BY VICE MAYOR JULIAN, TO APPROVE THE DRAFT MINUTES OF THE OCTOBER 1, 2014 REGULAR CITY COMMISSION MEETING. The Motion carried on a 5/0 Voice vote.
10.CONSENT AGENDA
Vice Mayor Julian requested to pull Item #10.F. from the Consent Agenda.
MOTIONBY COMMISSIONER GRACHOW, SECONDED BY COMMISSIONER JULIAN TO APPROVE ITEMS#10A, 10B, 10C, 10D, 10E, 10G, 10H, 10I, 10J & 10KON THE CONSENT AGENDA. The Motion carried on a 5/0 Voice vote.
A.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO RENEW THE ANNUAL CONTRACT FOR SCHOOL CROSSING GUARD SERVICES FROM STAFFING CONNECTION/ACTION LABOR MANAGEMENT, LLC FOR AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTY THOUSAND ($130,000.00) DOLLARS; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS TO EFFECTUATE THE RENEWAL FOR FISCAL YEAR 2014-2015; AND PROVIDING AN EFFECTIVE DATE. (STAFF: POLICE CHIEF) (SEE BACKUP)
RESOLUTION NO. 2014-117
B.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE PIGGY-BACKING OF THE CITY OF PEMBROKE PINES RFP #PD-08-08 FOR THE RENEWAL OF CAR RENTAL SERVICES FOR FY2013-2014 FROM BUDGET RENT-A-CAR IN AN AMOUNT NOT TO EXCEED ONE HUNDRED SIX THOUSAND NINE HUNDRED TWELVE ($106,912.00) DOLLARS; AND PROVIDING AN EFFECTIVE DATE. (STAFF: POLICE CHIEF) (SEE BACKUP)
RESOLUTION NO. 2014-118
C.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE QUICKLIME FROM THE USE OF CONTRACT #11-25B BETWEEN THE CITY OF TAMARAC AND CHEMICAL LIME COMPANY OF ALABAMA, LLC, D/B/A LHOIST NORTH AMERICA OF ALABAMA, LLC, AS ATTACHED AS EXHIBIT "2 "IN AN AMOUNT NOT TO EXCEED ONE HUNDRED NINETY FIVE THOUSAND FOUR HUNDRED NINETY DOLLARS AND SEVENTY FIVE ($195,490.75) CENTS; AND PROVIDING AN EFFECTIVE DATE. (STAFF: DIRECTOR OF PUBLIC WORKS) (SEE BACKUP)
RESOLUTION NO. 2014-119
D.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE SODIUM HYPOCHLORITE PURSUANT TO TERM CONTRACT #11071C BETWEEN PALM BEACH COUNTY, FLORIDA AND ALLIED UNIVERSAL CORPORATION OF MIAMI, FLORIDA AS ATTACHED AS EXHIBIT 2 IN THE TOTAL AMOUNT OF ONE HUNDRED ONE THOUSAND ($101,000.00) DOLLARS,THE AMOUNT WILL INCLUDE THESURCHARGE TO LEASE BULK STORAGE TANKS; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS TO EFFECTUATE THE PURCHASE FOR FISCAL YEAR 2014-2015; AND PROVIDING AN EFFECTIVE DATE. (STAFF: DIRECTOR OF PUBLIC WORKS) (SEE BACKUP)
RESOLUTION NO. 2014-120
E.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING BID #FY2013-2014-005, ANSIN BOULEVARD SIDEWALK, LANDSCAPING, AND SOLAR PEDESTRIAN LIGHT FLORIDA DEPARTMENT OF TRANSPORTATION IMPROVEMENT PROJECT TO THE LOWEST, RESPONSIVE BIDDER, WEEKLEY ASPHALT PAVING, INC.; AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH WEEKLEY ASPHALT PAVING, INC., IN AN AMOUNT NOT TO EXCEED THREE HUNDRED FORTY THOUSAND TWO HUNDRED EIGHTY NINE DOLLARS AND THIRTY TWO ($340,289.32) CENTS; AND AUTHORIZING THE CITY MANAGER TO ESTABLISH A TEN PERCENT (10%) CONTINGENCY FUND FOR UNFORESEEN CIRCUMSTANCES; AND PROVIDING AN EFFECTIVE DATE. (STAFF: DIRECTOR OF PUBLIC WORKS) (SEE BACKUP)
RESOLUTION NO. 2014-121
F.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA ACKNOWLEDGING THEIR APPROVAL OF THE MAIN GATEWAY ENTRANCE SIGNAGE PROJECT AND THEIR AGREEMENT TO FUND ALL OF THE DESIGN, INSTALLATION AND MAINTENANCE OF SAME AND AUTHORIZING THE CITY MANAGER TO EXECUTE A STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) COMMUNITY AESTHETIC FEATURE AGREEMENT FOR THE SIGNS PLACEMENT ON HALLANDALE BEACH BOULEVARD AND I-95; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: DIRECTOR OF PUBLIC WORKS) (SEE BACKUP)
Vice Mayor Julian expressed concerns with spending $300,000 to replace the City’s gateway sign noting that the cost is too high.
MOTIONBY COMMISSIONER GRACHOW, SECONDED BY COMMISSIONER SANDERS, TO APPROVE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA ACKNOWLEDGING THEIR APPROVAL OF THE MAIN GATEWAY ENTRANCE SIGNAGE PROJECT AND THEIR AGREEMENT TO FUND ALL OF THE DESIGN, INSTALLATION AND MAINTENANCE OF SAME AND AUTHORIZING THE CITY MANAGER TO EXECUTE A STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) COMMUNITY AESTHETIC FEATURE AGREEMENT FOR THE SIGNS PLACEMENT ON HALLANDALE BEACH BOULEVARD AND I-95; AND PROVIDING FOR AN EFFECTIVE DATE. The Motion carried on a 4/1 Voice Vote (Vice Mayor Julian voted No).
RESOLUTION NO. 2014-122
G.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEEMENT WITH ANDREN TECHNOLOGY, LLC FOR SUPPORT AND SERVICES OF THE CITY'S SECURITY CAMERA SYSTEM FOR FY 2014-2015 IN AN AMOUNT NOT TO EXCEED SIXTY FIVE THOUSAND ($65,000.00) DOLLARS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE RENEWAL OF THE PROJECT; AND PROVIDING AN EFFECTIVE DATE. (STAFF: DEPUTY CITY MANAGER) (SEE BACKUP)
RESOLUTION NO. 2014-123
H.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE UTILIZATION OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES AND GSA CONTRACTS, AS LISTED IN EXHIBIT "2", FOR THE PURCHASE OF THE CITY'S INFORMATION TECHNOLOGY HARDWARE, SOFTWARE, SERVICE AND MAINTENANCE FOR A TOTAL AMOUNT NOT TO EXCEED FOUR HUNDRED TWENTY FIVE THOUSAND TWO HUNDRED FORTY TWO ($425,242.00) DOLLARS; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PURCHASES FOR FISCAL YEAR 2014 - 2015; AND PROVIDING AN EFFECTIVE DATE. (STAFF: DEPUTY CITY MANAGER) (SEE BACKUP)
RESOLUTION NO. 2014-124
I.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE SOFTWARE LICENSES, ANNUAL MAINTENANCE SUPPORT, AND SYSTEM SUPPORT SERVICES FROM SUNGARD PUBLIC SECTOR A.K.A. H.T.E., INC. PURSUANT TO AN EXISTING CONTRACT FOR AN AMOUNT NOT TO EXCEED THE AMOUNT BUDGETED FOR FISCAL YEAR 2014-2015, TO, AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PURCHASE AS NEEDED; AND PROVIDING AN EFFECTIVE DATE. (STAFF: DEPUTY CITY MANAGER) (SEE BACKUP)
RESOLUTION NO. 2014-125
J.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH PLANTE MORAN IN SUBSTANTIALLY THE SAME FORM AS ATTACHED AS EXHIBIT "A",FOR ADDITIONAL SERVICES DURING THE IMPLEMENTATION AND CLOSE OUT OF THE ENTERPRISE RESOURCE PLANNING (ERP) PROJECT, INCLUDING SERVICES AS PROJECT MANAGEMENT ADVISOR; EXTENDING THE AGREEMENT FOR AN ADDITIONAL SIX (6) MONTHS IN AN AMOUNT NOT TO EXCEED ONE HUNDRED FORTY ONE THOUSAND ONE HUNDRED TWENTY ONE THOUSAND ($141,121.00) DOLLARS; AND PROVIDING AN EFFECTIVE DATE. (STAFF: DEPUTY CITY MANAGER) (SEE BACKUP)
RESOLUTION NO. 2014-126
K.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXPEND THE AMOUNT OF FIFTY SEVEN THOUSAND ONE HUNDRED EIGHTY SIX ($57,186.00) DOLLARS TO PURCHASE TELECOMMUNICATION SERVICES, FROM SPRINT, INC., UTILIZING THE U.S. GENERAL SERVICE ADMINISTRATION CONTRACT #GS-35F-0329L; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS TO EFFECTUATE THE PURCHASE FOR FY 2014-2015; PROVIDING AN EFFECTIVE DATE. (STAFF: DEPUTY CITY MANAGER) (SEE BACKUP)
RESOLUTION NO. 2014-127
11.ORDINANCES ON FIRST READING/PUBLIC HEARING
A.AN ORDINANCE OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING THE CITY OF HALLANDALE BEACH ZONING MAP TO IMPLEMENT NEW REGULATIONS IN THE ZONING AND LAND DEVELOPMENT CODE FOR HALLANDALE BEACH'S REGIONAL ACTIVITY CENTER (RAC); REMOVING THE PEMBROKE ROAD OVERLAY DISTRICT; REMOVING THE FOSTER ROAD OVERLAY DISTRICT; REMOVING THE NORTH DIXIE OVERLAY DISTRICT; REMOVING THE FASHION ART AND DESIGN OVERLAY DISTRICT; REMOVING THE SOUTH DIXIE OVERLAY DISTRICT; REMOVING THE PLANNED REDEVELOPMENT OVERLAY DISTRICT (PRD) AND THE PLANNED DEVELOPMENT (PDD) OVERLAY DISTRICT FROM LAND IN THE REGIONAL ACTIVITY CENTER; REZONING LAND IN THE REGIONAL ACTIVITY CENTER GENERALLY WEST OF NW FIRST AVENUE TO THE NEW WEST RAC ZONING DISTRICT WHICH INCLUDES THREE SUBDISTRICTS AS IDENTIFIED IN THE REGULATING PLAN; REZONING LAND IN THE REGIONAL ACTIVITY CENTER GENERALLY EAST OF NW SECOND AVENUE TO THE NEW CENTRAL RAC ZONING DISTRICT WHICH INCLUDES SIX SUBDISTRICTS AS IDENTIFIED IN THE REGULATING PLAN; RETAINING EXISTING ZONING IN THE REGIONAL ACTIVITY CENTER FOR PARCELS ZONED SINGLE-FAMILY RESIDENTIAL (RS-6), RECREATION AND OPEN SPACE (OS), AND EDUCATIONAL FACILITY (ED); RETAINING EXISTING ZONING IN THE REGIONAL ACTIVITY CENTER FOR CERTAIN PARCELS ZONED LIGHT INDUSTRIAL (I-L) AND COMMUNITY FACILITY (CF); REZONING CERTAIN PARCELS IN THE GEO M PHIPPENS SUBDIVISION FROM BUSINESS LIMITED (B-L) AND RESIDENTIAL TWO-FAMILY (DUPLEX) (RD-12) TO COMMUNITY FACILITY (CF); REZONING CERTAIN PARCELS IN THE THOMPSON AND STIRRUP SUBDIVISION, THE FOSTER PARK SUBDIVISION, AND THE GEO M PHIPPENS SUBDIVISION FROM COMMUNITY FACILITY (CF), BUSINESS LIMITED (B-L), AND RESIDENTIAL TWO-FAMILY (DUPLEX) (RD-12) TO RECREATION AND OPEN SPACE (OS); REZONING CERTAIN PARCELS IN THE FOSTER PARK SUBDIVISION AND THE FOSTER HOMESITES SUBDIVISION FROM BUISNESS LIMITED (B-L) AND RESIDENTIAL TWO-FAMILY (DUPLEX) (RD-12) TO COMMUNITY FACILITY (CF); CREATING PROVISIONS FOR VESTED RIGHTS DETERMINATIONS FOR PROPERTIES WITHIN THE REGIONAL ACTIVITY CENTER (RAC); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING AN EFFECTIVE DATE. (FIRST READING) (STAFF: DIRECTOR OF DEVELOPMENT SERVICES) (SEE BACKUP & BACKUP FOR ITEMS #11.B., & #11.C)
ON SEPTEMBER 23, 2014 THE PLANNING AND ZONING BOARD RECOMMENDED APPROVAL OF THIS ORDINANCE BY A ROLL CALL VOTE OF 6/0.
NOTE: ITEMS #11.A., #11.B.& #11.C. WILL BE HEARD IN CONJUNCTION
NOTE: ON OCTOBER 1, 2014, THE CITY COMMISSION DEFERRED FIRST READING OF ORDINANCES LISTED AS ITEMS #11.A., #11.B. & #11.C.