State Testing Apportionment Information Report Waivers

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California Department of Education
Executive Office
SBE-005 General (REV.08/2014) / ITEM #W-15

CALIFORNIA STATE BOARD OF EDUCATION

MAY 2016 AGENDA
General Waiver
SUBJECT
Request by four local educational agencies to waive the State Testing Apportionment Information Report deadline as stipulated in the California Code of Regulations, Title 5, Section 11517.5(b)(1)(A), regarding the California English Language Development Test; or Title5, Section 1225(b)(3)(A), regarding the California High School Exit Examination; or Title 5, Section 862(b)(2)(A) prior to February 2014, regarding the Standardized Testing and Reporting Program; or Title 5, Section 862(b)(2)(A), regarding the California Assessment of Student Performance and Progress System.
Waiver Numbers: Davis Joint Unified School District 24-1-2016
Gridley Unified School District 13-1-2016
San Luis Coastal Unified School District 13-2-2016
Wheatland School District 14-1-2016 /

Action

Consent

SUMMARY OF THE ISSUES

State regulations for the California English Language Development Test (CELDT), the California High School Exit Examination (CAHSEE), the Standardized Testing and Reporting (STAR) Program, and the California Assessment of Student Performance and Progress (CAASPP) each include, as a condition to be eligible for apportionment reimbursement, an annual deadline for the return of a certified State Testing Apportionment Information Report for prior year testing.

The local educational agencies (LEAs) filing for this waiver request missed the regulatory deadline for one or more State Testing Apportionment Information Report(s) for the 2014–15school year.

Authority for Waiver:Education Code (EC) Section 33050

RECOMMENDATION

Approval Approval with conditions Denial

The California Department of Education (CDE) recommends that the state regulatory deadline for submission of the StateTesting Apportionment Information Reports be waived for the LEAs and school year(s) shown on Attachment 1.

SUMMARY OF KEY ISSUES

Each fall, the CDE develops separate State Testing Apportionment Information Reports for the CELDT, CAHSEE, and CAASPP compiled from data produced by the testing contractors. STAR reports were developed and distributed from 1998 to 2013. The reports include the amount to be apportioned to the LEA based on the number of pupils tested during the previous school year. The CDE distributes the reports to the LEAs. State regulations require each LEA to certify the accuracy of the report by returning a signed report to the CDE by the regulatory deadline.

CDE staff verified that these LEAs submitted reports after the deadline and are required to submit a waiver as a condition to receive the applicable apportionment reimbursement.

Demographic Information:

Davis Joint UnifiedSchool District has a student population of 8,588 and is located in a suburban area of Yolo County.

Gridley UnifiedSchool District has a student population of 2,021 and is located in a rural area of ButteCounty.

San Luis Coastal Unified School District has a student population of 7,779 and is located in a small city in San Luis Obispo County.

Wheatland School District has a student population of 1,340 and is located in a small city in Yuba County.

Because this is a general waiver, if the State Board of Education (SBE) decides to deny the waiver, it must cite one of the seven reasons in EC 33051(a), available at

SUMMARY OF PREVIOUS STATEBOARD OF EDUCATION DISCUSSION AND ACTION

The SBE has approved all previous LEA requests to waive the State Testing Apportionment Information Report deadline since deadlines for submission of the State Testing Apportionment Information Reports were added to the California Code of Regulations.The SBE Waiver Policy 08-#:State Testing Apportionment InformationalReport Deadline is available at

FISCAL ANALYSIS (AS APPROPRIATE)

If these waivers are approved, these four LEAs will be reimbursed for the costs of the CELDT, CAHSEE, STAR Program, or the CAASPP System for the 2014–15school year. Total costs are indicated on Attachment 1, and the waiver requests from each LEA are included as Attachments 2 through5.

ATTACHMENT(S)

Attachment 1:Local Educational Agencies Requesting Waiver of State Testing Apportionment Information Report Deadline(1 Page)

Attachment 2:Davis Joint Unified School District General Waiver Request 24-1-2016 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 3:Gridley Unified School District General Waiver Request

13-1-2016 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 4:San Luis Coastal Unified School District General Waiver Request

13-2-2016 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 5:Wheatland School District General Waiver Request 14-1-2016 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

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State Testing Apportionment Information Report Waivers

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Local Educational Agencies Requesting Waiver of State Testing Apportionment Information Report Deadline

Waiver Number / Local Educational Agency / Period of Request / Test Report(s) Missing / Report(s) Submitted / School Year(s) / Reimbursement
Amount / Union
Position
24-1-2016 / Davis Joint Unified School District / Requested:
July 1, 2015 to
December 31, 2015
Recommended:
July 1, 2015 to
December 31, 2015 / California English Language Development Test (CELDT) / Yes / 2014–15 / $5,265.00 / Support
13-1-2016 / Gridley Unified School District / Requested:
December 31, 2015 to
May 15, 2016
Recommended:
July 1, 2015 to
December 31, 2015 / California High School Exit Examination (CAHSEE) & CELDT / Yes / 2014–15 / $2,530.96 / Support
13-2-2016 / San Luis Coastal Unified School District / Requested:
July 1, 2015 to
December 31, 2015
Recommended:
July 1, 2015 to
December 31, 2015 / CAHSEE & CELDT / Yes / 2014–15 / $8,027.08 / Support
14-1-2016 / Wheatland School District / Requested:
July 1, 2014 to
June 30, 2015
Recommended:
July 1, 2015 to
December 31, 2015 / CELDT / Yes / 2014–15 / $460.00 / Blank

Created by the California Department of Education

March 4, 2016

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State Testing Apportionment Information Report Waivers

Attachment 2

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 5772678Waiver Number: 24-1-2016Active Year: 2016

Date In: 1/29/2016 4:13:17 PM

Local Education Agency: Davis Joint Unified School District

Address: 526 B St.

Davis, CA95616

Start: 7/1/2015End: 12/31/2015

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CELDT

Ed Code Section: CCR, Title 5, Section 11517.5(b)(1)(A)

Ed Code Authority: 33050

Ed Code or CCR to Waive: Title 5, Section 11517.5 specifies that the superintendent of each school district must certify the accuracy of the apportionment information and the report must be postmarked by December 31. If postmarked after December 31, the apportionment information report must be accompanied by the State Testing Apportionment Report Waiver request as provided by Ed Code Section 33050.

Outcome Rationale: District missed postmarked date of December 31, 2015 for submission of the Apportionment Information Report and Certification: California English Language Development Test (CELDT) 2014-15 Report. Apportionment amount: $5,265.00.

Student Population: 8588

City Type: Suburban

Public Hearing Date: 1/21/2016

Public Hearing Advertised: Board Meeting Agenda

Local Board Approval Date: 1/21/2016

Community Council Reviewed By: District Advisory Committee, District English Learner Advisory Committee

Community Council Reviewed Date: 1/20/2016

Community Council Objection: N

Community Council Objection Explanation:

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State Testing Apportionment Information Report Waivers

Attachment 2

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Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Ms.Mary Khan

Position: English Learnder Coordinator

E-mail:

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State Testing Apportionment Information Report Waivers

Attachment 2

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Telephone: 530-757-5300 x190

Fax: 530-757-5423

Bargaining Unit Date: 01/28/2016

Name: Davis Teacher Association

Representative: Blair Howard

Title: Future President

Position: Support

Comments:

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State Testing Apportionment Information Report Waivers

Attachment 3

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 0475507Waiver Number: 13-1-2016Active Year: 2016

Date In: 1/19/2016 3:41:20 PM

Local Education Agency: Gridley Unified School District

Address: 429 Magnolia St.

Gridley, CA95948

Start: 12/31/2015End: 5/15/2016

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CAHSEE and CELDT

Ed Code Section: California Code of Regulations, Title 5 sections 1225(b)(2)(A) and 11517.5(b)(1)(A).

Ed Code Authority: Section 33050

Ed Code or CCR to Waive: To waive portions of California Code of Regulations, Title 5 sections 1225(b)(2)(A) and 11517.5(b)(1)(A).

CAHSEE – CCR, Title 5, [Section 1225(b)(2)(A) …postmarked by December 31…]

CELDT – CCR, Title 5, [Section 11517.5(b)(1)(A) …postmarked by December 31…]

Outcome Rationale: The email containing the apportionment reports to be signed and returned was received over the winter break and not discovered until after the submittal deadline. As the reports had previously arrived via US mail, the LEA coordinator was not aware that it would arrive via email. The situation has now been corrected with all staff notified of the need to monitor for these apportionment emails arrival.

Student Population: 2021

City Type: Rural

Public Hearing Date: 1/6/2016

Public Hearing Advertised: Posted in district office window and included in Board Agenda

Local Board Approval Date: 1/6/2016

Community Council Reviewed By: District Curriculum Council

Community Council Reviewed Date: 2/4/2016

Community Council Objection: N

Community Council Objection Explanation:

Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Dr.MonaBernal

Position: Director of Curriculum and Instructional Technolog

E-mail:

Telephone: 530-846-4721

Fax:

Bargaining Unit Date: 2/3/2016

Name: Gridley Teacher's Association

Representative: Ken Hardy

Title: President

Position: No objection to filing the waiver

Comments:

Revised: 4/4/2016 5:03 PM

State Testing Apportionment Information Report Waivers

Attachment 4

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 4068809Waiver Number: 13-2-2016Active Year: 2016

Date In: 2/12/2016 1:10:24 PM

Local Education Agency: San Luis Coastal Unified School District

Address: 1500 Lizzie St.

San Luis Obispo, CA93401

Start: 7/1/2015End: 12/31/2015

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CAHSEE and CELDT

Ed Code Section: CCR, Title 5, Section 1225(b)(2)(A) and CCR, Title 5, Section 11517.5(b)(1)(A)

Ed Code Authority: 33050

Ed Code or CCR to Waive: Title 5, Section 11517.5 specifies that the superintendent of each school district must certify the accuracy of the apportionment information and the report must be postmarked by December 31. If postmarked after December 31, the apportionment information report must be accompanied by the State Testing Apportionment Report Waiver request as provided by Ed Code Section 33050.

CAHSEE – CCR, Title 5, [Section 1225(b)(2)(A) …postmarked by December 31…]

Outcome Rationale: The 2014-15 CELDT and CAHSEE Apportionment Information Report and Certification was not received by my office prior to the December 31st deadline.

Student Population: 7779

City Type: Small

Public Hearing Date: 2/2/2016

Public Hearing Advertised: Announcement posted to district website and in verbal announcement and discussion at public School Board meeting.

Local Board Approval Date: 2/2/2016

Community Council Reviewed By: District English Learner Advisory Committee

Community Council Reviewed Date: 1/7/2016

Community Council Objection: N

Community Council Objection Explanation:

Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Dr. Neil Eckardt

Position: TOSA – Assessment

E-mail:

Telephone: 805-549-1371

Fax:

Bargaining Unit Date: 2/11/2016

Name: California Teachers Association

Representative: Craig Stewart

Title: President, San Luis Coastal

Position: Support

Comments:

Revised: 4/4/2016 5:03 PM

State Testing Apportionment Information Report Waivers

Attachment 5

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 5872751Waiver Number: 14-1-2016Active Year: 2016

Date In: 1/22/2016 8:30:00 AM

Local Education Agency: Wheatland School District

Address: 111 Main St.

Wheatland, CA95692

Start: 7/1/2014End: 6/30/2015

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CELDT

Ed Code Section: Title 5, Section 11517.5(b)(1)(A)

Ed Code Authority: 33050

Ed Code or CCR to Waive: 5 CCR 862(c)(b)(2) allows a waiver of that deadline

CELDT – CCR, Title 5, [Section 11517.5(b)(1)(A) …postmarked by December 31…]

Outcome Rationale: Typically, our district receives a hard copy Apportionment Information Report and Certification Letter in November. This year, it was only emailed to our District CELDT Coordinator. Since I was not included in the email and a hard copy letter was not received by our Superintendent, it was simply missed until last week. We understand that emails will be the sole communication in future years and that the CELDT Coordinator will be the contact for our District. Therefore, we have marked our calendars to watch for this apportionment notification in late November, early December.

Student Population: 1340

City Type: Small

Public Hearing Date: 1/21/2016

Public Hearing Advertised: Posted at schools sites and on the website.

Local Board Approval Date: 1/21/2016

Community Council Reviewed By: School Board of Trustees

Community Council Reviewed Date: 1/21/2016

Community Council Objection: N

Community Council Objection Explanation:

Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Ms. Melissa Wyatt

Position: Student Services Coordinator

E-mail:

Telephone: 530-633-3130 x1119

Fax: 530-633-4807

Bargaining Unit Date: February 2, 2016

Name: California School Employees Association

Representative: Peggy Rutter

Title: President

Position:

Comments: Mrs. Rutter understood the reason for the Waiver Request.

Revised: 4/4/2016 5:03 PM