State Testing Apportionment Information Report Deadline

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California Department of Education
Executive Office
SBE-005 General (REV.02/2014) / ITEM #W-05

CALIFORNIA STATE BOARD OF EDUCATION

MAY 2015 AGENDA
General Waiver
SUBJECT
Request byten local educational agencies to waive the State Testing Apportionment Information Report deadline of December 31 in the California Code of Regulations, Title 5, Section 11517.5(b)(1)(A), regarding the California English Language Development Test; or Title5, Section 1225(b)(2)(A), regarding the California High School Exit Examination; or Title 5, Section 862(c)(2)(A), regarding the Standardized Testing and Reporting Program.
Waiver Numbers:
Chowchilla Union High School District 1-1-2015
Guerneville Elementary School District 3-2-2015
Lake Elsinore Unified School District 22-1-2015
Mariposa County Office of Education 19-1-2015
Mariposa County Unified School District 18-1-2015
Newman-Crows Landing Unified School District 11-1-2015
Poway Unified School District 4-2-2015
Rowland Unified School District 19-2-2015
San Marcos Unified School District 12-2-2015
Vallecitos Elementary School District 26-1-2015 /

Action

Consent

SUMMARY OF THE ISSUES

Regulations for the State Testing Apportionment Information Report, amended in 2005, include an annual deadline of December 31for the return of the State Testing Apportionment Information Report for prior year testing. The California Department of Education (CDE) sent letters in September 2005 announcing the new deadline in regulations to every local educational agency (LEA). This deadline was enacted to speed the process of final reimbursement of testing costs to the LEAs.

The LEAs filing for this waiver request missed the December 31 deadline for requesting reimbursement for the 2012–13and 2013–14 school years.The CDE recommends approval of these waiver requests in order to reimburse these LEAs for prior year state testing costs.

Authority for Waiver:Education Code (EC) Section 33050

RECOMMENDATION

Approval Approval with conditions Denial

The CDE recommends that the December 31 deadline for submission of the State

Testing Apportionment Information Report be waived for the districts shown on Attachment 1.

SUMMARY OF KEY ISSUES

Regulations for the State Testing Apportionment Information Report, amended in 2005, include an annual deadline of December 31for the return of the State Testing Apportionment Information Report for prior year testing for the California English Language Development Test (CELDT), the California High School Exit Examination (CAHSEE), and the Standardized Testing and Reporting (STAR) Program. The CDE sent letters in September 2005 announcing the new deadline in regulations to every LEA. This deadline was enacted to speed the process of final reimbursement of testing costs to the LEAs.

The LEAs filing for this waiver request missed the December 31 deadline for requesting reimbursement for the 2012–13and/or 2013–14 school years. CDE staff verified that these LEAs needed the waivers and had submitted reports after the deadline.

These LEAs are now aware of this important change in the timeline and understand that future reports must be submitted to the Assessment Development and Administration Division for reimbursement. Therefore, the CDE recommends the approval of this waiver request as required by regulation prior to final reimbursement.

Demographic Information:

Chowchilla Union High School District serves a student population of 1,016 and is located in a small city in Madera County.

Guerneville Elementary School District serves a student population of 272 and is located in a rural area of Sonoma County.

Lake Elsinore Unified School District serves a student population of 21,608 and is located in a suburban area of Riverside County.

Mariposa County Office of Education serves a student population of 28 and is located in a rural area of Mariposa County.

Mariposa County Unified School District serves a student population of 223 and is located in a rural area of Mariposa County.

Newman-Crows Landing Unified School District serves a student population of 2,999 and is located in a rural area of Stanislaus County.

Poway Unified School District serves a student population of 33,000 and is located in an urban area of San Diego County.

Rowland Unified School District serves a student population of 15,209 and is located in a suburban area of Los Angeles County.

San Marcos Unified School District serves a student population of 20,295 and is located in a suburban area of San Diego County.

Vallecitos Elementary School District for Rainbow Advanced Institute(RAI) Online Charter School serves a student population of 150 and is located in a rural area of San Diego County.

Because this is a general waiver, if the SBE decides to deny the waiver, it must cite one of the seven reasons in EC 33051(a), available at

SUMMARY OF PREVIOUS STATEBOARD OF EDUCATION DISCUSSION AND ACTION

The State Board of Education (SBE) has approved all waiver requests since the deadline for submission of the State Testing Apportionment Information Reports was added to the California Code of Regulations (CCR), and the SBE Waiver Policy 08-#: State Testing Apportionment Informational Report Deadline (available at

FISCAL ANALYSIS (AS APPROPRIATE)

If these waivers are approved, these ten LEAs will be reimbursed for the costs of the CELDT, CAHSEE, or the STAR for the 2012–13 and/or 2013–14 school years. Total costs are indicated on Attachment 1, and the waiver requests from each LEA are included as Attachments 2 through11.

ATTACHMENT(S)

Attachment 1:Local Educational Agencies Requesting Waiver of State Testing Apportionment Information Report Deadline—May 2015

(2pages)

Attachment 2:Chowchilla Union High School District General Waiver Request

1-1-2015(2 Pages) (Original waiver request is signed and on file in the Waiver Office.)

Attachment 3:Guerneville Elementary School District General Waiver Request

3-2-2015(2 pages) (Original waiver request is signed and on file in the Waiver Office.)

Attachment 4:Lake Elsinore Unified School District General Waiver Request

22-1-2015 (2 pages) (Original waiver request is signed and on file in the Waiver Office.)

Attachment 5:Mariposa County Office of Education General Waiver Request

19-1-2015 (2 pages) (Original waiver request is signed and on file in the Waiver Office.)

Attachment 6:Mariposa County Unified School District General Waiver Request

18-1-2015 (2 pages) (Original waiver request is signed and on file in the Waiver Office.)

Attachment 7:Newman-Crows Landing Unified School District General Waiver Request 11-1-2015 (2 pages) (Original waiver request is signed and on file in the Waiver Office.)

Attachment 8:Poway Unified School District General Waiver Request 4-2-2015

(2 pages) (Original waiver request is signed and on file in the Waiver Office.)

Attachment 9:Rowland Unified School District General Waiver Request 19-2-2015

(2 pages) (Original waiver request is signed and on file in the Waiver Office.)

Attachment 10:San Marcos Unified School District General Waiver Request 12-2-2015 (2 pages) (Original waiver request is signed and on file in the Waiver Office.)

Attachment 11:Vallecitos Elementary School District for RAI Online Charter General Waiver Request 26-1-2015 (2 pages) (Original waiver request is signed and on file in the Waiver Office.)

Revised: 4/17/2015 10:38 AM

State Testing Apportionment Information Report Deadline

Attachment 1

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Local Educational Agencies Requesting Waiver of State Testing Apportionment Information Report Deadline

Waiver Number / Local Educational Agency / Period of Request / Test Report(s) Missing / Report(s) Submitted / School Year(s) / Reimbursement
Amount / Union
Position
1-1-2015 / Chowchilla Union High School District / Requested:
July 1, 2012 to
December 31, 2012
Recommended:
July 1, 2013 to
December 31, 2013 / California English Language Development Test (CELDT) / Yes / 2012-13 / $835.00 / Support
3-2-2015 / Guerneville Elementary School District / Requested:
July 1, 2014 to December 31, 2014
Recommended:
July 1, 2014 to December 31, 2014 / CELDT / Yes / 2013-14 / $270.00 / Support
22-1-2015 / Lake Elsinore Unified School District / Requested:
July 1, 2014 to December 31, 2014
Recommended:
July 1, 2014 to December 31, 2014 / CELDT / Yes / 2013-14 / $16,635.00 / Support
19-1-2015 / Mariposa County Office of Education / Requested:
January 1, 2015 to March 1, 2015
Recommended:
July 1, 2014 to December 31, 2014 / California High School Exit Examination (CAHSEE) / Yes / 2013-14 / $84.64 / Neutral
18-1-2015 / Mariposa County Unified School District / Requested:
January 1, 2015 to March 1, 2015
Recommended:
July 1, 2014 to December 31, 2014 / CAHSEE / Yes / 2013-14 / $670.60 / Neutral
11-1-2015 / Newman-Crows Landing Unified School District / Requested:
July 1, 2014 to December 31, 2014
Recommended:
July 1, 2014 to December 31, 2014 / CELDT / Yes / 2013-14 / $5,020.00 / Neutral
4-2-2015 / Poway Unified School District / Requested:
July 1, 2014 to December 31, 2014
Recommended:
July 1, 2014 to December 31, 2014 / CAHSEE / Yes / 2013-14 / $10,410.76 / Support
19-2-2015 / Rowland Unified School District / Requested:
July 1, 2014 to December 31, 2014
Recommended:
July 1, 2014 to December 31, 2014 / CELDT & CAHSEE / Yes / 2013-14 / $27,592.84 / Neutral
12-2-2015 / San Marcos Unified School District / Requested:
July 1, 2014 to December 31, 2014
Recommended:
July 1, 2014 to December 31, 2014 / CELDT / Yes / 2013-14 / $21,055.00 / Support
26-1-2015 / Vallecitos Elementary School District for RAI Online Charter / Requested:
July 1, 2013 to
May 31, 2014
Recommended:
July 1, 2014 to December 31, 2014 / CAHSEE / Yes / 2013-14 / $81.00 / Support

Created by California Department of Education

3/13/2015

Revised: 4/17/2015 10:38 AM

State Testing Apportionment Information Report Deadline

Attachment 2

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 2065201Waiver Number: 1-1-2015Active Year: 2015

Date In: 1/6/2015 9:45:54 AM

Local Education Agency: Chowchilla Union High School District

Address: 805 Humboldt Ave.

Chowchilla, CA93610

Start: 7/1/2012End: 12/31/2012

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CELDT

Ed Code Section: CCR Title 5 11517.5(b)(1)(a)

Ed Code Authority: 30050

Ed Code or CCR to Waive: [Postmarked by December 31].

Outcome Rationale: The district is unsure is to how the Apportionment Information Report and Certification English Development Test 2012-2013 Report did not get to the correct office, as it was mailed on October 21, 2013. The district is aware of the importance of the timeline in submitting the report. The Superintendent and the Director of Special Projects and Assessment will mail certified copies in the future.

Student Population: 1016

City Type: Small

Public Hearing Date: 1/5/2015

Public Hearing Advertised: It was adverstized in three public postings.

Local Board Approval Date: 1/5/2015

Community Council Reviewed By: Chowchilla Union High School District School Board

Community Council Reviewed Date: 1/5/2015

Community Council Objection: N

Community Council Objection Explanation:

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Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Ms.DebbieHerzog

Position: Director of Special Projects and Assessments

E-mail:

Telephone: 559-665-1331 x259

Fax: 559-665-0568

Bargaining Unit Date: 12/03/2014

Name: Chowchilla High Teacher's Association, Chapter No. 126

Representative: Bryan Powell

Title: President, Chowchilla HIgh Teachers' Association

Position: Support

Comments:

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 4970722Waiver Number: 3-2-2015Active Year: 2015

Date In: 2/5/2015 2:40:52 PM

Local Education Agency: Guerneville Elementary School District

Address: 14630 Armstrong Woods Rd.

Guerneville, CA95446

Start: 7/1/2014End: 12/31/2014

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CELDT

Ed Code Section: CCR Title 5 Section 11517.5 (b)(1)(A)

Ed Code Authority: 33050

Ed Code or CCR to Waive: CELDT – CCR,[ Title 5, Section 11517.5(b)(1)(A) …postmarked by December 31…]

Outcome Rationale: This certification request got lost in the piles on my desk. Once I found it, I realized I missed the deadline. The information is correct, and I have made a plan on how to avoid losing anything in the future. My EL Teacher is also going to be a reminder to me for this as well. Our EL population is growing and succeeding and I am glad we are able to test them to document this growth.

Student Population: 272

City Type: Rural

Public Hearing Date: 2/2/2015

Public Hearing Advertised: posted in three places 10 days in advance - website/pubic library /office bulletin board

Local Board Approval Date: 2/2/2015

Community Council Reviewed By: Site Council

Community Council Reviewed Date: 1/15/2015

Community Council Objection: N

Community Council Objection Explanation:

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State Testing Apportionment Information Report Deadline

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Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Ms.ElaineCarlson

Position: Superintendent

E-mail:

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Telephone: 707-869-2864 x112

Fax: 707-869-3149

Bargaining Unit Date: 2/10/15

Name: Guerneivlle Schools Teacher Association

Representative: Roger Page

Title: President

Position: Support

Comments:

Bargaining Unit Date: 2/10/15

Name: California School Employees Association

Representative: Judi Whitelaw

Title: President

Position: Support

Comments:

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 3375176Waiver Number: 22-1-2015Active Year: 2015

Date In: 1/23/2015 9:26:21 AM

Local Education Agency: Lake Elsinore Unified School District

Address: 545 Chaney St.

Lake Elsinore, CA92530

Start: 7/1/2014End: 12/31/2014

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CELDT

Ed Code Section: CCR,Title 5, Section 11517.5(b)(1)(A).

Ed Code Authority: 33050

Ed Code or CCR to Waive: 11517.5 Apportionment Information Report.

(a) Annually, each school district shall receive an Apportionment Information Report that shall include the following information for those tests administered during the previous fiscal year (July 1 through June 30):

(1) The number of pupils assessed with the CELDT as indicated by the number of answer documents submitted to and scored by the test contractor for each administration.

(2) The Department shall distribute the Reports to districts no later than November 15 following each testing window.

(b) To be eligible for apportionment payment, school district must meet the following conditions:

(1) The superintendent of each school district has certified the accuracy of the apportionment information report for tests administered during the prior fiscal year (July 1 through June 30), which is either:

[ (A) Postmarked by December 31,] or

(B) If postmarked after December 31, the apportionment information report must be accompanied by a waiver request as provided by Education Code Section 33050. For those apportionment information reports postmarked after December 31, apportionment payment is contingent upon the availability of an appropriation for this purpose in the fiscal year in which the tests were administered.

Outcome Rationale: The submission of the CELDT Apportionment Information Report Section 11517.5 was accidentally overlooked. This waiver is necessary to support the education and instruction of our English Learners to continue to close the achievement gap.

Student Population: 21608

City Type: Suburban

Public Hearing Date: 1/22/2015

Public Hearing Advertised: Notice posted at each school

Local Board Approval Date: 1/22/2015

Community Council Reviewed By: No Council or advisory Committee(s) at the District Office

Community Council Reviewed Date: 1/22/2015

Community Council Objection: N

Community Council Objection Explanation:

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State Testing Apportionment Information Report Deadline

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Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Dr.AlainGuevara

Position: Assistant Superintendent

E-mail:

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Telephone: 951-253-7000 x5298

Fax: 951-253-7084

Bargaining Unit Date: 01/14/2015

Name: Lake Elsinore Teachers Association

Representative: Bill Cavanaugh

Title: President

Position: Support

Comments:

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Attachment 5

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 2210223Waiver Number: 19-1-2015Active Year: 2015

Date In: 1/22/2015 11:06:29 AM

Local Education Agency: Mariposa County Office of Education

Address: PO Box 8

Mariposa, CA95338

Start: 1/1/2015End: 3/1/2015

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CAHSEE

Ed Code Section: CCR Title 5 Section 1225(b)(2)(a) Postmarked by Dec 31..

Ed Code Authority: 33050

Ed Code or CCR to Waive: CCR, Title 5, Section 1225(b) (b) To be eligible for apportionment payment, school districts must meet the following conditions: (1) The school district has returned all secure test materials; (2) The superintendent of the school district has certified that all CAHSEEs during the prior fiscal year were administered in compliance with California Code of Regulations, title 5, division 1, chapter 2, subchapter 6; and (3) The superintendent of the school district has certified the accuracy of the apportionment information report for CAHSEEs administered during the prior fiscal year (July 1 through June 30), which certification is either: [(A) postmarked by December 31], or (B) if postmarked after December 31, the apportionment information report must be accompanied by a waiver request as provided by Education Code section 33050. For those apportionment information reports postmarked after December 31, apportionment payment is contingent upon the availability of an appropriation for this purpose in the fiscal year in which the tests were administered.

Outcome Rationale: The waiver is for the Certification of Apportionment report which was submitted after the December 31st postmark date. All tests were administered in a timely manner and no students or teachers were affected. Both the bargaining unit and the school site council were consulted as part of the waiver process.

Student Population: 28

City Type: Rural

Public Hearing Date: 1/20/2015

Public Hearing Advertised: At all regularly posted locations by Mariposa County Office of Ed and MCHS HS, which included the town post office, county courthouse, all school sites, district office, and MCUSD board room.

Local Board Approval Date: 1/20/2015

Community Council Reviewed By: Mariposa County High School School Site Council, Mariposa County Board of Trustees

Community Council Reviewed Date: 1/20/2015

Community Council Objection: N

Community Council Objection Explanation:

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Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Ms.JaydeneJohnson

Position: Testing Coordinator

E-mail:

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Attachment 5

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Telephone: 209-742-0215

Fax:

Bargaining Unit Date: 01/12/2015

Name: Mariposa Teachers Association

Representative: Linda Dougherty-Kelly

Title: President

Position: Neutral

Comments:

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Attachment 6

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 2265532Waiver Number: 18-1-2015Active Year: 2015