MASFAA Executive Board Meeting
Meridian Community College
September 3, 2013
In Attendance:
Greg Windham President
Carrie Cooper President Elect
Brenda Pittman Vice-President
Leslie SmithSecretary
Brett Barefoot Treasurer
Jennifer Rogers Director
Marilyn James Director
TawesiaColyer Archives Electronic Services Chair
Alex Washington Diversity Chair
Leigh Ann HusseyHigh School Relations Chair
Brenda McCaffertySite Selection Chair
Stacy WalkerVendor Sponsor Chair
LaShanda Chamberlain Member-at-Large, 12-13
Bob Walker Director, 12-13
Not In Attendance:
Cindy MayPast President
Katie TompkinsMember-at-Large
Ann Margaret MullinsDirector
Meghan SmithConference Chair
Laura D. BrownState Legislative Co-Chair
Paul McKinneyState Legislative Co-Chair
Joe StatutoLegislative Relations Chair
Terry BlandAudit and Finance Chair
Seph Anderson
Nicole Patrick
Billy Jean Stroud
Greg Windham, President, welcomed everyone to the meeting and asked Bob Walker to lead us in prayer.The meeting was called to order at 10:45 a.m. by President Greg Windham. He asked that Brenda McCaffertybe on call for guidance in following MASFAA policy guidelines. A quorum was determined.
The minutes from the board meeting on May 21, 2013, were presented and upon hearing no corrections, the minutes were accepted.
The President called for year-end reports from the officers and committee chairs. The following reports were presented: President-Elect, Secretary, Treasurer, Member At Large, Directors, Archives, Audit and Finances, Conference, Diversity, Legislative Relations,Membership, Newsletter, Site Selection, State Aid, and Vendor/Sponsor.
Old Business:
There was discussion about the P & P changes voted on at the conference. The President called for any other old business to be discussed and none was called for.
New Business:
Greg Windham presented to the board to join the Archives and Electronic Services committees into one. Brenda Pittman made a motion; Marilyn James seconded the motion and the motion carried.
Brenda Pittman opened discussion about calendar dates for 2013 -2014 training. Fall training is on the calendar for October 25, 2013, on the Meridian Community College Campus from 9:30 am to 3 pm. The training topics will be verification, default management and a state update report will be given. A discussion about possible presenters was held. Financial Aid 101 will be April, 2014, at Lake Tia O’Khata. A discussion about the registration fee was discussed. The spring conference will be in Natchez on May 14 thru 16, 2014, at The Grand.
Carrie Cooper opened discussion about vendor/sponsor pricing. After much discussion about the different package options, Stacy Walker presented that the President’s Package include: Event Sponsor: Fall Training and FA 101; Exhibitor/Sponsor Conference; Newsletter Sponsor; Web Banner Ads; and one conference registration all for $1500. Carrie Cooper makes the motion to approve and Jennifer Rogers seconded the motion. The motion carried.
Brett Barefoot opened discussion about the MASFAA budget for 2013-2014. After much discussion the following budget was established as:
Income - $53,402:
Conference Registration$17,325
Fall Training 3,200
FA 101 6,750
Interest Income Checking 120
Interest Income on Money Market 40
Membership Dues 6,600
MASFAA Charity 750
Prior Year Income 617
Vendor/Sponsor 15,000
Expenses - $53,402:
Archives $ 100
Audit 100
Bank Charge 120
Conference Expenses21,500
Directors 100
Diversity 100
Electronic Services 4,600
Executive Board 2,582
Fall Training 1,000
FA 101 Expenses 7,500
High School Relations 500
Insurance 2,000
Legislative -
Long Range Planning -
Membership-at-Large 250
MASFAA Charity 750
Past President -
President 3,200
President Elect 2,500
Scholarship 500
Secretary 100
State Aid 500
Tax, Business 800
Treasurer 1,100
Vendor -
Vice President 500
Brett will get the members an official copy of this budget.
Brenda McCaffertywas able to conference in Megan Smith on a conference call to discuss her expected conference budget. After discussion, $21,500 was established as the conference budget.
Carrie Cooper made a motion to accept this budget and Jennifer Rogers seconded the motion. The motion carried.
Brenda McCafferty opened discussion about the 2014 Conference contract. She gave a handout to each member and asked for three choices to be made. After discussion, the top three choices were: The Courtyard Marriot in Gulfport; The Riley Center in Meridian; and The Pearl River Resort in Philadelphia.
The last order of new business was about committee volunteers. Carrie Cooper will work with Stacy Walker on Vendor/Sponsor. Brenda Pittman asked for volunteers for FA101. Brenda McCafferty mentioned that Loud Larry from MS Valley and Jazzy James from DSU would be great guys to get involved with conference and training.
Greg Windham adjoined the meeting at 2:40 pm.