Annunciation Pastoral Parish Council

Regular Meeting

Date:SaturdayDecember 3, 2016

Location:Annunciation – Parish Hall

Time: 9:am – 4:00 pm

Attendees / Fr. YvesMarchildon / Fr Dennis / Tracy Brason / Jackie Cuthill / Michael Daley / Dean Doucette / Robert Hayes / Kelly-Ann Keays
Stan McLaurin / Marc Moreau / Lorie O’Reilly / CristyOmabac-Orr / Armando Prini / MaureeTonon / Shirley Hayes, (minute taker)
Time / Min's / Topic / Presenter / Expected Outcome / Preparation
9:00 – 9:30 / 30 / Arrive– Coffee & muffins
Praise & worship
Council Prayer / All
Fr Yves / Everyone ready to start at 9:00 An openness to the Holy Spirit / Openness to the Holy Spirit
9:30 –10:15 / 45 / Welcoming
Team building / Dean
Lorie / Chair person remarks
Working with the “Iam someone who…” / Help everyone get grounded in working as a team
10:15 – 10:30 / 15 / Review of the Agenda
Approval of the Minutes / Dean
Rob / Adjust Agenda as appropriate
Correct minutes as required / Please bring you own copy of the draft Agenda & minutes from Sept 28th
10:30 – 11:00 / 30 / Vision Plan Workout Session #1
  1. Effective Structures Update
/ Alcide
Dawn / Progress update & discussion / Copy of presentation will be available for note taking
11:00 – 11:15 / 15 / Health Break
11:15 – 12:15 / 60 / Vision Plan Workout Session#1
  1. Weekend Scan Update
  2. Financial Analyses
  3. Stewardship –Report and Faith Formation
/ Lorie
Maureen & Paul
Roxanne / Receive ES updates
ES Update
Key measures, discussion
Annual Report Concept
Leadership training plan / Copy of presentation will be available for note taking
12:15 – 1:00 / 45 / Lunch Break / All / Light lunch will be provided
1:00 – 2:00 / 90 / Vision Plan Workout Session#1
  1. Church Survey update
  2. Strategic Communications
  • Approach & Tools
  • Plan
/ Michael/Cristy
Armando & Roxanne / Information & confirm Scope
Discussion
Confirmation of Report Concept
Consider strategies & vision plan / Copy of presentation will be available for note taking
2:15 – 2:30 / 15 / Health Break
3:00– 3:30 / 45 / Management Committee Update
  1. Message themes for Advent
  2. ALPHA Update
/ Fr Yves/Lorie
KPI’s & steps / Inform PPC of critical program Key measures and next steps / Copy of presentation will be available for note taking
3:30 -- 4:00 / 30 / A.O.B. (all other business)
  1. Approved amendments to Agenda
  2. Emergent Items
  3. Closing Prayer
/ Dean
All
Fr Dennis / Requested emergent items
Items flagged at agenda review
Items emerging from the agenda
Closing prayer of gratitude / Please flag “all other business” when reviewing the Agenda.

Up Coming Meetings:

DATE / TIME / PURPOSE
December 3rd / 9 to 4 / VP Workout #1 See above for details
January 28th, ‘17 / 9 to 4 / VP Workout #2 – Effective Structures ES & Weekend ES
March 18th, ‘17
April 1st, ‘17 / 9 to 4 / VP Workout #3 – Church Survey Results, Evangelization ES & Infrastructure ES
Plus initiation of Nomination process for election of new members
April 29th, ‘17 / ½ day / VP #4 -- Financial Analysis & Vision Plan Summary
2020 Vision Plan
Dynamic quarterly communications cycle! / 4 Strategic Issues:
  • Evangelization Plan & Strategy
  • Focus on weekend mass excellence (everything links and runs smoothly)
  • Irresistible Weekend Experience Plan & Strategy
  • Create a parish culture of welcome
  • Stewardship - Financial Plan & Strategy
  • Effective Structures Plan & Strategy

111/08/2018