Board of Commissioners April 23, 2014 Page 1 of 2

MANHATTAN HOUSING AUTHORITY BOARD OF COMMISSIONERS

ANNUAL MEETING

CITY COMMISSION CHAMBERS

Manhattan, KS 66502

April 23, 2014

5:30 p.m.

Members Present:Jan Galitzer

Ida Jane Leupold

Phil Anderson

Usha Reddi

Lorenza Lockett

Jamie Schrock

Members Absent:Eileen Meyer

City Commission Liaison:Usha Reddi

Staff Present:JoAnn Sutton, Executive Director

Mandy Thomas, Assistant Executive Director

Patrick O’Neil, Program Manager/HR

Dustin Nelson, Facilities Supervisor

Billye Guliford, Section 8 Coordinator

Kari Moore, Administrative Assistant

Pat Andel, Maintenance Worker II

Perry Stevenson, Maintenance Worker III

Nicholas Jenks, Maintenance Worker II

Marvin Rhodeman, Maintenance Worker I

James Fleming, Custodian

James “Tiny” Thornhill, Custodian

Katlyn West, Customer Service Representative

Shauntia Rippe, Administrative Assistant

  1. CALL TO ORDER

Jancalled the meeting to order at 5:30 p.m.

  1. OPEN FORUM
  2. New Comments or Concerns: No new comments or concerns.
  3. Adjournment Time: Adjournment time was set for 6:45 p.m.
  4. Housing Authority Recognitions: JoAnn presented annual recognitions as follows:
  1. Employee of the Year – Billye Guliford, Section 8 Coordinator
  2. Resident of the Year – John Trapp Jr., Apartment Towers
  3. Host/Hostess Recognition – Jessica & Kedric Elmore
  4. Groundskeepers – Marvin Hitschman, Audra Collins, Yvonne Ritchie, Helen Brown
  5. Board Member Recognition – Eileen Meyer, Ida Jane Leupold, Usha Reddi, Phil Anderson, Jan Galitzer, Lorenza Lockett and Jamie Schrock
  1. ELECTION OF OFFICERS
  2. Board Chair: Jan opened the floor for nominations for Board Chair. Phil nominated Jan Galitzer for Chair. Ida Jane seconded the nomination. Jan stated that she would accept the nomination. Jan asked if there were any further nominations or discussion. Hearing none, Jan declared nominations closed and called for a roll call vote. Roll call vote carried 6 - 0.
  3. Board Vice Chair: Jan opened the floor for nominations for Vice Chair. Phil nominated Ida Jane Leupold for the position of Vice Chair. Jamie seconded. Ida Jane nominated Phil Anderson. Lorenza seconded. Phil stated that he would accept the nomination. Jan asked if there were any further nominations or discussion. Hearing none, Jan declared nominations closed and called for a roll call vote. Roll call vote carried 6 - 0.
  1. CONSENT AGENDA

Jamie moved to approve the Consent Agenda approving the minutes of the March 19, 2014, Regular meeting, the Executive Director’s report and the Financial Reports as presented. Lorenza seconded. Jan asked if there were any comments or discussion regarding Consent Agenda items. The following discussion occurred:

  1. JoAnn informed the Board that we have recently hired Jim Fleming as a part-time Custodian at the Apartment Towers. Shauntia Rippe has also been hired as part-time Administrative Assistant for the Gardens at Flint Hills Office.
  2. Jamie stated that she was very appreciative of the tour that JoAnn gave of all the housing developments.

There were no further comments or discussion regarding Consent Agenda items. Jan called for a roll call vote. Roll call vote carried 6-0.

  1. COMMISSIONER’S COMMENTS
  2. Jancommended staff on the 2013 Annual Report. Jan stated that the report was well put together and that she always learns something new when reading the Annual Report each year.
  1. OLD BUSINESS

No Old Business

  1. NEW BUSINESS
  2. Approval of 2013 Annual Report – Resolution No. 042314-A: Phil moved to approve Resolution No. 042314-A, adopting the 2013 Annual Report as presented. Jamie seconded. Jan asked if there were any further comments or discussion. Phil noted that in the Management Discussion and Analysis (MD&A) the report reflects that expenses increased from $2 million in 2012 to $22 million in 2013; staff explained that this was a typographical error and would correct in the final MD&A as the report contained in the Annual Report was a draft. JoAnn reviewed highlights of the Annual Report; and at therequest of Usha, JoAnn also provided a summary description of the programs administered and managed by the Housing Authority. There was no further discussion. Jan called for a roll call vote. Roll call vote carried 6-0.
  1. ADJOURNMENT

It was moved and seconded to adjourn the meeting at 6:05 p.m.

Respectfully Submitted,

Janis Clare Galitzer, Board Chair