Mandatory Required Attachments Documentation

Application form - Internal Letter of Intent (iLOI) to submit a SSHRC Partnership Grant - Letter of Intent 2017

Please submit to CURO ()
by December 5, 2016 @ 9am
Name of Project Director:
Department, Faculty:
CURC (if applicable):
Telephone:
E-mail:
Project Title:
Project Category(ies): Please select all that apply
Insight □ Connections □ Talent □
For descriptions of these categories, please visit:

Talent, Insight and Connection:

Proposed collaborating partner institutions (please indicate whether or not the organization’s participation is confirmed):
Names and affiliations of co-applicants, including non-Carleton participants (please indicate whether or not the researcher is confirmed as a team member):
Estimated total cost of project (cash and inkind): $ (cash) $ (inkind)
Estimated amount to be requested from SSHRC: $

Mandatory Required Attachments Documentation

Please provide the following information by attachment. Please see detailed instructions below for details on how to complete attachments below.

1 / Project Goal and Description – max 8 pages, TNR 12pt font.
2 / Description of the Team – max 3 pages, TNR 12pt font.
3 / Project Director’s CV ONLY
Part 1: Complete SSHRC CV
Part 2: Research Contributions Attachment (4 pages max)
Part 3: Relevant Expertise Attachment (4 pages max)
4 / Written confirmation of support for this project (either in the form of a letter or email):
Part 1: Support from Department/School/Institute/Research Centre (if applicable)
Part 2: Support from Faculty
Part 3: Support from at least one non-academic organization
Signature of Principal Investigator / Designated Project Leader: / Date

Carleton University Research Office

Internal Letter of Intent (iLOI) to Submit a SSHRC Partnership Grant - Letter of Intent 2017 INSTRUCTIONS

The role of the Internal Letter of intent review process is to provide assistance in the preparation of the two stages SSHRC Partnership Grant competition. With this mandatory process, CURO will convey the feedback and recommendations from a Multi-Disciplinary Review Committee, as well as the institutional support as appropriate.

1. Project Goal and Description (8 pages max)

Please attach an electronic copy of your Project Goal and Description. The proposal should be written in a clear, plain language. It is recommended to avoid jargon, acronyms and highly technical terms. SSHRC encourages the use of tables and charts, as they are often the most effective and efficient way to capture the proposed structure and co-ordination of formal partnerships and activities. Within your description, please provide the following information (pages numbers for the below are suggested guidelines only, but all applications will be evaluated by SSHRC on whether they provide the information):

Goals & Objectives (1 page suggested)
State the overall goal and specific objectives that the proposed partnership will set out for itself.
Clearly justify your proposal within the stated program objectives (i.e., Insight and/or Connection; or Talent) and partnership approaches,
Demonstrate the relevance and significance of these objectives for all the partners that will be involved in the partnership.

Originality & Significance (1 page suggested)
Describe the expected contribution to knowledge in the social sciences and/or humanities of the proposed research and/or research-related partnership activities.
Describe the originality or innovation of the partnership and its activities
Describe the social, economic, cultural (etc.) significance of the partnership and its activities
Describe the potential influence and impacts of the project, as well as the potential for long-term viability and progress indicators.

Partnership Structure & Governance (2 page suggested)
Describe plans for governance arrangements
Describe the involvement of partners in the leadership of the partnership
Describe how partners will benefit from their participation in the partnership
Describe any anticipated challenges in building the partnership and how they will be overcome

Partnership Activities (3 pages suggested)
Describe the activities of your partnership
Demonstrate the appropriateness of the theoretical and methodological approaches that will be chosen to meet the stated objectives.
Describe the training and mentoring plans for students, emerging scholars and/or other highly qualified personnel.
Outline a preliminary plan for knowledge mobilization and dissemination activities that will engage appropriate audiences or participants within and/or beyond the research community.
Address the appropriateness of the duration (four to seven years) chosen to achieve the objectives.

Justification for Host Institution (0.5 page suggested)
Describe why Carleton is the best host institution for this partnership
Describe the support of the host institution towards partnership (e.g., infrastructure, cash and/or in-kind support, services, training, etc.).

2. Description of Team (3 pages max)

Please include a list of the key members of the partnership. For each key member, please outline his/her expertise and experience, and roles and responsibilities in the partnership, and clearly indicate whether or not his/her participation on the team is confirmed. It is recommended to include details about whether the team member has worked collaboratively with the project director and/or other team members in the past.

3. Project Director’s CV ONLY

Part 1: Completing or Updating your SSHRC CV

The CV is located on SSHRC secure site (

Once updated, click “Portfolio” to return to the main screen. Click “verify” next to the Curriculum Vitae and then if complete, click the pdf icon to download an updated version of your CV. Please attach this pdf version of your CV to this iLOI application form.

Part 2: Research Contributions (4 pages max)

As the project director, please attach an electronic copy of your Research Contributions. You have a maximum of four (4) pages to cover the following sections, and SSHRC requires that this information be presented in this order:

Relevant Research Contributions Over the Last Six Years (2010-2016)
Other Research Contributions
Most Significant Career Research Contributions
Career Interruptions and Special Circumstances
Contributions to Training

1. Relevant Research Contributions Over the Last Six Years (2010-2016)
Please outline research contributions within the last six years. For an application deadline in February 2017, for example, include contributions from February 2010 onwards. In the case of those candidates claiming career interruptions (see 4. Career Interruptions and Special Circumstances below), you may include publications drawn from your most recent periods of research activity, to an overall total of six years.

Please provide details, as appropriate, on the contributions listed, as follows:

In the left margin, identify with an asterisk (*) research contributions that resulted from previous SSHRC support.
Specify your role in co-authored publications.
For published contributions, provide complete bibliographic notices as they appear in the original publication (including co-authors, title, publisher, journal, volume, date of publication, number of pages, etc.).
For publications in languages other than French or English, provide a translation of the title and the name of the publication.
Recent graduates, please list your theses.

It is highly recommended that contributions be grouped by category in the following order, with the most recent contributions first:

Refereed contributions
Examples include books (where applicable, subdivide according to those that are single-authored, co-authored and edited works), monographs, book chapters, articles in scholarly refereed journals, conference proceedings, etc.

When listing refereed works, please keep in mind that a “refereed work” involves its assessment:

in its entirety—not merely an abstract or extract;
before publication; and
by appropriately independent, anonymous, qualified experts ("independent" in this context means at arm's length from the author).

Other refereed contributions
Examples include papers presented at scholarly meetings or conferences, articles in professional or trade journals, etc.

Non-refereed contributions
Examples include book reviews, published reviews of your work, research reports, policy papers, public lectures, etc.

Forthcoming contributions
Please indicate one of the following statuses—"submitted", "revised and submitted", "accepted" or "in press", together with the name of the journal or book publisher and the number of pages. Contributions not yet submitted should not be listed.

Creative outputs
Please include the list your most recent and significant achievements, grouping them by category. Creative outputs will be evaluated according to established disciplinary standards, as well as creative and/or artistic merit. Examples of creative outputs may include, for example, exhibitions, performances, publications, presentations, film, video, audio recordings, etc.

If applicable, you may include a website link. SSHRC cannot guarantee that links will be accessed.

Reasonable efforts will be made to view or listen to support material; however, due to technical challenges, SSHRC cannot guarantee that the samples will be accessed. Please consider that SSHRC committee reviewers will have very limited time per application to view, read or listen to samples of work.

If including a website link, please follow these instructions:

Provide the complete and exact URL and indicate the path to access the intended support material on the website.
Include a list of up to three works or excerpts of works to which you would like to direct the reviewers (e.g., images, audio, video, written material, etc.). Please provide titles, dates of creation/production, and a brief context for the works presented.
Ensure that the website and all links involved will be operational up to six months after the application deadline.
Specify the browser and version that should be used.

Note: SSHRC assumes no responsibility in cases where links provided are broken or the server is unavailable during the adjudication period.

2. Other Research Contributions
Please describe any other contributions to research and the advancement of knowledge within the last six years, including your research contributions to non-academic audiences (e.g., general public, policy-makers, private sector or non-profit organizations, etc.).

3. Most Significant Career Research Contributions
Please list and rank up to five of your most significant contributions over your entire career. In this case, the six-year rule does not apply. Therefore, your list of publications may differ from those you have listed under the "Publications" section of your CV. Please ensure that you explain briefly the significance of the contributions listed.

4. Career Interruptions and Special Circumstances
SSHRC asks its adjudication committees to take into consideration both career interruptions and special circumstances that may have affected the record of research achievement of candidates. In doing so, adjudication committee members will be able to more accurately estimate the productivity of each researcher, independent of any career interruptions or special circumstances. Previous productivity is one element that may predict the success of proposed research programs.

Career interruptions occur when, for health, administrative, family or other reasons, a researcher is taken away from his or her research work for an extended period of time. In these cases, as explained above in relation to 1. Relevant Research Contributions Over the Last Six Years (2010-2016), the researcher should explain the absence(s) and ask that an equivalent period of research activity prior (but as near as possible) to the present day and leading to a total of six years be taken into consideration by the adjudication committee.

Special circumstances involve slowdowns in research productivity created by health, administrative, family or other reasons (i.e., the researcher was not taken completely away from his or her work).

SSHRC entrusts its adjudication committees with the responsibility to reach an assessment of research productivity that takes into account the impact of career interruptions and/or special circumstances, where appropriate.

5. Contributions to Training
Please provide the following information on students you have helped train within the last six years:

By indicating your role in supervising or co-supervising ongoing and/or completed theses, listing these by the student's level of studies.
By describing contributions you have made to involve students (e.g., doctoral, master’s, undergraduate) in your research activities.

It is recommended that you specify if your opportunities for such contributions have been limited because your university does not have graduate degree programs in your field or discipline.

Part 3: Relevant Experience (4 pages max)

As the project director, please describe your experience in engaging in and/or leading formal partnerships, and any previous experience related to the objectives of the Partnership Grant application. Please justify how this experience will aid you in the proposed activity. Examples of relevant experience include: working within or with communities and/or organizations (e.g., not-for-profit organizations, philanthropic foundations, think tanks, private sector organizations), non-academic career information, or voluntary work. Include:

your experience in engaging in and/or leading formal partnerships;
a brief description of the nature of the work you performed;
an explanation of how this work has prepared you for your role in the project; and
a description of the skills you developed (e.g., training, mentoring, analysis, networking).

4. Written Confirmation of Support

Partnership Grants require resources not only from Carleton University as a whole institution, but also from your unit (Department, School, Institute, or Research Centre) and your Faculty. Please append to this application written correspondence (in the form of a letter or email) indicating the support of your unit and Faculty towards this project. There is no need for confirmed contributions (cash or in-kind) at the internal Letter of Intent stage although if you have already made arrangements for these, we recommend that you include them as well with your iLOI application.

Partnership Grants are most importantly projects that cannot be done by the research team in isolation but require the involvement of external partners to succeed. Please append to this application written correspondence (in the form of a letter or email) from at least one external non-academic organization (i.e., government agency, non-government organization, charity, industry, etc.) that demonstrates enthusiasm for the proposed project and indicates confirmation of their willingness to participate in the development of the application. There is no need for confirmed contributions (cash or in-kind) at the internal Letter of Intent stage although if you have already made arrangements for these, we recommend that you include them as well with your iLOI application.

Carleton University Research Office