Private & Confidential

Name

Address

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Name

Number

DateEmail

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Dear

Managing Performance Procedure – Formal Meeting

Contact HR prior to sending this letter

Timescale: 9 calendar days notice of this meeting.

Save: Save this letter to employee’s ePF

I am writing to confirm that the defined improvement in your performance has not been sustained for a period of 12 months following our meeting on <DATE> and therefore I wish to formally meet with you under the Managing Performance procedure.

The meeting has been arranged for <time> on <date (at least 9 calendar days' notice)> in <venue>. Please allow x hours/ the morning/ the afternoon for this meeting. A copy of the Managing Performance Procedure is enclosed for your information.

<Name and job title> will be in attendance. <He/she> will be supported by <Name/job title of HR adviser> (HR advisers are for stage 2&3 only)

A copy of <informal discussion form, IPP> or <state the other information that management will rely on during the meeting> is also enclosed.

If you wish to refer to any written information at the meeting, please submit copies of all documentation to <name of manager/ caseworker> to arrive 4 calendar days prior to the meeting.

You have the right to be accompanied during the meeting by a single companion who can be a trade union representative or official, or a work colleague from the Council. If you wish to be accompanied, you are required to let me know the name of your chosen companion before the meeting date.

If you have any access or communication needs or any other practical issues which you wish to be taken into account in the arrangements for the meeting, you (or your representative) should notify <manager's name> in advance of the meeting.

If you feel you need additional support, you may wish to contact the 24/7 Employee Support. This is a free, impartial and confidential service and is available to all employees, it is designed to help you across a wide range of areas related to your work life or personal life. All calls are answered by qualified and experienced counsellors. You can contact Employee Support on freephone 0800 030 5182 (or 0161 836 9498 if calling from a mobile) at any time. Further information is available at http://www3.hants.gov.uk/employee-support

Yours sincerely

Full Display Name

Role

cc: HR Caseworker

Representative (as appropriate)

Line Manager

Enclosed: Copy of Managing Performance Procedure

*State management documents if applicable

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