MAKE-A-WISH FOUNDATION® UK

Job Description

JOB TITLEFinance Assistant

REPORTS TO:Finance Manager

Basic Function:

To manage the purchase ledger and bank transactions, working as part of the Financeteam to provide support to all departments.

Responsibilities:

  • Purchase LedgerandExpenses:
  • Processing purchase invoices, verifying authorisation for payment with colleagues and dealing with suppliers and general enquiries
  • Processing expense claims, verifying authorisation for payment with colleagues, ensuring all supporting documentation is attached and dealing with general enquiries
  • Coding and reviewing of invoices to ensure accuracy and analytical codes are assigned as necessary
  • Managing and posting supplier payments
  • Reconciling supplier statements as required
  • Reconciling Creditors Ledger to Nominal Ledger
  • Preparing supplier reports – e.g., turnover, payment history
  • Company credit cards:
  • Verifying and reconciling schedules and ensuring supporting documentation is accurate and codedcorrectly
  • Banking:
  • Responsible for banking; ensuring receipts are banked within two working days
  • Ensuring support for banking is matched to supporting documents
  • Petty Cash:
  • Produce and reconcile weekly petty cash journals
  • Covering and supportingthe Finance Administrator with petty cash and ordering currency for wish funds
  • Donations-in-kind (DIK):
  • Maintaining records for DIK
  • Ensuring all documentation is correct and coded to the correct analytical codes if applicable
  • Income:
  • Preparing and processing the daily income journals for credit/debit card
  • Ensuring card income is allocated to correct nominal and analytical codes as appropriate
  • Providing regular and ad-hoc reports
  • Bank Accounts:
  • Post Sterling, Euro & US$ bank account journals
  • Reconciling bank accounts
  • Keeping accurate and precise filing systems
  • Acting as first line of cover for Finance Administrator
  • Providing essential cover of colleagues’ roles during holidays and periods of sickness
  • Any other duties as required
  • Supporting Make-A-Wish in its goals at all times

July 2015