MAJOR CREDIT CARD FMP EXAMPLE
Wing VISA Credit Card Policy
This instruction prescribes the procedures for use of the Wing VISA credit cards that are issued to certain headquarters staff personnel. This instruction does not change the requirements in CAPR 173-2 concerning prior authorization to expend wing funds.
1. The Finance Committee has authorized use of the Wing VISA credit cards for the following wing staff officers subject to the credit limits shown below for each card:
a. Wing Commander -- $3500.00
b. Wing Vice Commander -- $1500.00
c. Wing Chief of Staff -- $1500.00
d. Wing Director of Operations -- $2500.00
e. Wing Administrator -- $2000.00
f. Wing Director of Communications -- $1000.00
g. Wing Transportation Officer -- $1000.00
h. Wing Counterdrug Officer -- $500.00
2. The credit cards may be used to pay for expenditures directly related to those activities within the staff officer’s scope of duty. The aggregate balance on each account at any one time may not exceed the credit limit shown above. Purchases over $1500 continue to require finance committee approval. The finance committee will review and sign each credit card statement.
3. All uses of the Wing VISA credit card will be documented and reported to the Wing Director of Finance. All receipts must be turned in on a monthly basis within 10 days after the statement closing date. All receipts must show what the expenditure was for to facilitate posting to the correct accounts. Vehicle identification numbers, aircraft N numbers, mission numbers, the purpose of the expense and any other identifying information necessary to facilitate the categorization of these expenditures is a requirement. All receipts must be legible in their original form, i.e.: you cannot handwrite the total charges onto a photocopy of the receipt. A warning will be issued for failure to turn in receipts. After the third warning the credit card will be deactivated.
- Personal use of the Wing VISA credit card is strictly prohibited. Should this happen, the credit card will be deactivated. The intent to reimburse the wing is not justification to use the Wing VISA card for personal purchases.
- The Wing VISA credit card will not be used for cash advances.
6. Any Wing VISA credit card that is lost or stolen must be reported immediately to the credit card issuer, Wing Commander and Director of Finance.
Policy approved by the Wing Finance Committee on October 1, 2011.