Work Instruction
Functional Area: Personnel Administration / Maintain Additional Personal Data
Purpose
Use this procedure to add or change ethnic or military information.
Trigger
Perform this procedure when an employee submits a PDF form to update additional personal data infotype information.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • Select Human ResourcesPersonnel ManagementAdministrationHR Master DataMaintain to go to the HR Master Data (UC Basic Personnel Data tab) screen.
Transaction Code
PA30
Business Process Information
This action is performed when an employee submits the appropriate form to create, change, or update their ethnic and/or military status.
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.

Work Instruction
Functional Area: Personnel Administration / Maintain Additional Personal Data
Procedure
1. / Start the transaction using the menu path or transaction code.
Maintain HR Master Data (UC Basic Personnel Data tab)

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Person ID / Required / Unique Employee Identification number
Example:
10000131
3. / Click .
Maintain HR Master Data (UC Basic Personnel Data tab) (2)

4. / Perform one of the following:
If The / Then
Pers.Assgn field is white (open for input) / 1. Click the drop-down icon to view the employee’s personnel assignments.
2. Select the personnel assignment to be processed.
Pers.Assgn field is grayed out (display only) / --
/ The employee’s information is now displayed on the screen. Infotypes created for the employee have a displayed to the right of the Infotype text field.
/ You can click the Personnel Assignment Overviewicon to display all of the personnel assignments associated with this employee.
5. / Perform one of the following:
If You / Go To
Know the infotype number or name / Step 6
Do not know the infotype number or name / Step 8
6. / As required, complete/review the following fields:
Field / R/O/C / Description
Infotype / Required / Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number
Example:
0077
You can also enter the infotype name (Additional Personal Data).
7. / Go to Step 9.
8. / Click to the left of Additional Personal Data.
9. / Click .
/ Do not use the change icon to make updates to the record. Change history must be maintained.
Create Additional Personal Data (0077)

10. / As required, complete/review the following fields:
Field / R/O/C / Description
Start / Required / Date and/or time when operation commences
Example:
01/01/2006
Ethnic origin / Optional / Employee's ethnic origin
Example:
Hispanic
Use the drop-down menu to select the appropriate ethnic origin.
Military status / Optional / Current military status
Example:
Inactive
Use the drop-down menu to select the appropriate military status.
11. / Perform any of the following:
If The Employee Is / Then
A special disabled veteran / Select to the left of Special disabled veteran.
A Vietnam-era veteran / Select to the left of Vietnam-era veteran.
A veteran, other than a Vietnam-era veteran / Select to the left of Other veteran.
A newly separated veteran / Select to the left of Newly separated veteran.
A non-veteran / Select to the left of Non-veteran.
This will automatically default as selected.
/ You can only select one Veteran Status.
12. / Click .
Create Additional Personal Data (0077) (2)

13. / Click .
/ The system displays the message, “Save your entries.”
Maintain HR Master Data (UC Basic Personnel Data tab) (3)

14. / Click until you return to the SAP Easy Access screen.
/ The system displays the message, “Record created.”
15. / You have completed this transaction.
8/31/2017
Ver: / 23_PA_PA30_Maint Additional Pesonal Data_PA2_0.udc
© University of Cincinnati / 1/8
Work Instruction
Functional Area: Personnel Administration / Maintain Additional Personal Data
Result
You have updated the additional personal data infotype.
Comments
None
8/31/2017
Ver: / 23_PA_PA30_Maint Additional Pesonal Data_PA2_0.udc
© University of Cincinnati / 1/8