Seal of MSEDCL TENDER NOTICE
Tenders are invited from the recognized Transport Contractors for “Annual Transport Contract ‘’
Tender No. / Name of Tender / Estimated Cost of Works(Rs. Lakhs) / Bid Security
(Rs.Lakhs)
SE/SC/T/ 3 /2008-09 / Annual Pole transport contract for Sangli R Division / 10.00 / 10000/-
SE/SC/T/ 4 /2008-09 / Annual Pole transport contract for Islampur Division / 5.00 / 5000/-
SE/SC/T/ 5 /2008-09 / Annual Pole transport contract for Vita Division / 7.00 / 7000/-
Sale of tender forms 22/ 5 / 08 to 29 / 5/ 08 (11.00 to 16.00Hrs)
Last date of submission of tender 30 / 5 / 08 up to 13.00 Hrs
Opening date of Tender 30 / 5 / 08 at 15.00 Hrs
Tender documents are available on our web site www.mahadiscom.in Submit the tender duly filled in latest by 30/5/2008. While submitting tender please attach the tender form fee each Rs 1000/- in Demand draft in favor of MSEDCL. Contact person Executive Engineer (Adm) Tel No 0233-2301744.
Superintending Engineer (SC)
M.S.E.D.C.L, Circle office Sangli.
TENDER
TENDER NO. SE/SC/T/TENDER/ 4 /2008-2009
ESTIMATED COST Rs. 5.00 LAKHS
EARNEST MONEY DEPOSITE Rs. 5000/-
NAME OF WORK Annual Pole Transport contract for
Islampur Division
ISSUED TO M/S ______
______
______
DUE DATE OF SUBMISSION 30 /05/2008 Up to 13.00 HRS.
DUE DATE OF OPENING 30 /05/2008 At 15.00 HRS.
PRICE OF TENDER FORM Rs. 1000/- BY CASH.
(NON REFUNDABLE)
E.M.D. PAID Rs. 5000/- VIDE R. NO. Dt.
Accounts Officer, Sangli Superintending Engineer (SC) Sangli.
Tender duly filled is to be returned to :
THE SUPERINTENDING ENGINEER
Maharashtra State Electricity Distribution Company Ltd.,
Circle Office, Vishrambag, Sangli – 416 415. ( (0233) 2301744 to 2301748
Tender Opened On ------
S.E. (SC) Sangli. ------
E.E. (O)/ A.E.(W) ------
A.O./D.A. ------
MAHARASHTRA STATE ELECTRICITY DISTTIBUTION COMPANY LTD.
Invitation to Tender and Instructions to Tenderer.
Tender No. SE/SC/TENDER/ 4 /2008-09
Returnable not later than 13.00 Hrs. (S.T.) on Saturday Dt. 30 .05.2008. This Tender will be opened at 15.00 Hrs. pm 30.05.2008 at the Companies office. Tenderer or his Representative may remain present at the time of opening of the Tender.
To,
M/s......
......
......
Please return this Tender set by filling your rates in the schedule 'A' enclosed herewith within the last date and time of submission of this Tender as prescribed above.
Before filing in the tender, please note the following instructions:
1. Please read carefully the terms and conditions of Tender and Schedule 'A'
2. Please sign and put your stamp on every page of Tender terms and conditions and schedule 'A' and on every page you enclose with this Tender.
3. Please fill in your rates in clear 'Figures' and Block letters in schedule 'A' appended hereto.
4. Please avoid overwriting. Overwriting if any should be clearly attested with tender's dated signature.
5. Please submit your offer in two separate "ENVELOPS" ENVELOPS No. 1 containing.
i) EMD Receipt 2) Experience Certificate of similar works amounting to 25% of Tender Value 3) Solvency Certificate amounting to 20% of Tender value. 4) Vehicle Registration Certificate in name of owner. 5) Comprehensive Insurance of Vehicle. 6) Road Tax certificate 7) Transportation permission. 8) PAN Registration Proof 9) Service Tax Registration 10) Fitness Certificate of vehicle
ENVELOPE No. 2 containing tender form duly filled in all respect
ENVELOPE No. 2 will not be opened unless ENVELOPE No. 1 contains above documents
6. Before dispatch please mark your Tender cover as ' Tender against Tender No. SE/SC/T/4/08-09 for work of Annual Pole Transport Contract for Islampur Division.
Superintending Engineer (SC)
Sangli
SCHEDULE ‘D’
CONTRACTOR’S PERSONNEL INFORMATION
Tender No. : SE/ SC/T/Tender/ 4/ 2008-09
Name of work : Annual Pole Transport Contract for Islampur Division.
1. Name of the Registered firm : …………………………………………………
Registered Address : ……………………………….………………...
2. Whether the firm is proprietary : …………………………………………………
or Partnership.
3. Full name of proprietor who is : …………………………………………………
authorised to sign the tender
documents and agreement bonds.
Full address.
4. Telephone No. Factory/Office, Fax : ... …………………………………………
Residence No. : …………………………………………………
Cell No. :…………………………………………………
5. In case of SSI Unit, the SSI Registration : ………………………………………..
No (Permanent)
6. Whether the firm has Sales Tax / VAT Registration : …………………………
VAT No. :………………………………….
7. Whether the Firm is Registered For Work : …………………………………
Contract Tax, if so Registration No.
8. Agreed Terms of the Tender.
a. Time limit for supply of Material/Execution of Work : ………………………
b. Validity of Rates : .…………………….
c. E.M.D. Paid Rs. D.D. No./Receipt No. Enclosed with tender. : …………….
d. Ready to pay the Security Deposit as per : ………………………………….
Condition.
d. Terms of payment (The terms of payment
will be as per tender condition, however : …………………………………
the contractor can quote his terms of payment
which may or may not be accepted by Co. ).
f. Penalty : As per Tender Conditions.
Signature of Tenderer.
MAHARASHTRA STATE ELECTRICITY DISTTIBUTION COMPANY LTD.
Tender No. : SE/SC/TENDER/ 4 /2008-09
Name of Work : Annual Pole Transport Contract for Islampur Division .
TERMS AND CONDITIONS.
1) Scope of the Contract.
1.1) The work involve loading of all sizes of P.S.C. and RSJ Poles as mentioned in Schedule 'A', of this tender, loading at various pole factories in Kolhapur Zone/ Work site and MSEDCL, Stores, transportation of the same and unloading and stacking at Places as defined by the Executive Engineer of concerned O&M Divisions.
1.2) For loading / unloading the contractor should engage his labours, cranes, chain pully block as per his conveyance and to be transported by road through lorries/ owned & engaged by the contractor.
1.3) In case of Pole Factories/ Stores Center where the facility of chain pully block, cranes etc, is available and if the contractor is desirous of availing the facility, the extra charges as per the prevailing rates at various pole Factories / Stores will have to be borne by the contractor.
2) General Terms
2.1) On receipt of written intimation, a telephonic/ telegraphic intimation or information from the concerned Officer - In - charge, the contractor should immediately approach to the concerned Officer for getting clear cut instructions regarding transportation of Poles. The Poles handed over to the contractor for handling and transportation shall be handled and transported by him very carefully. Any loss or damage to the material during the process of loading, unloading, transportation and stacking will be responsibility of the contractor. After inspection of the pole, if found damaged as a result of rough handling during loading, unloading, transportation the liability of the same will be fixed on the contractor. The assessment of such loss/ damages will be done by the Superintending Engineer, Circle Office, Sangli and will be final and binding on the Contractor.
2.2) Wherever the transportation work is entrusted to the contractor should invariably produce the documentary evidence before the transportation starts showing the his trailor/truck/trolly has adequate capacity to carry the load given to him for transportation. If he has used the trailor/truck/trolly of under capacity, he will be held solely responsible for the accidental damages if any, taken place during the process of transportation and cost thereof shall be recoverable from the contractor.
2.3) The damages to any private or public undertaking property during the process of transportation will be the responsibility of the contractor and he is bound to make good the loss at his cost.
2.4) If the material is found damaged on the work site / Stores Centre before starting any process as laid in this contract it should be immediately brought to the notice of authority at Stores Centers/ Pole Factory / Engineer-in-charge of work site in writing and joint survey of the consignment should be arranged immediately in order to assess the nature of damages and to obtain the damage certificate from the respective authority. The certificate obtained should be handed over the Officer-in charge of the Company to enable him to lodge the claim
2.5) The loading and unloading of the Poles should be done in the presence of the Company's representative under whose supervision the contractor has to work and obey his instructions.
2.6) The contractor has to make his own arrangements for skilled labours, tools, tackles, etc. in time as and when required.
2.7) The contractor shall nominate his responsible representative for each Dnl. Head quarter who will seek the instructions form the officer concerned and who will in turn issue the instructions to the contractor's labourers/leader or gang.
2.8) The contractor shall be responsible for the safe delivery of the pole in his care because of contract and discharge all the liabilities and faithful performance under the contract . Contractor shall be responsible for any loss or damage to the pole under his care and cost there of shall be recovered from him. For this the contractor will have to execute an Indemnity bond on stamp paper of Rs. 100/-.
2.9) The delivery of poles taken in custody for transportation shall be given to the officer-in of Company during working hours only by obtaining necessary acknowledgement.
2.10) As stated in the scope of the contract, this contract shall be operative / for the loading, unloading transportation and stacking the work site, S/Stn. and Stores Center any place defined by this office or concerned Dnl. Office.
2.11) The movement of Trolly/ vehicle will be on National Highways State Ways and or on district roads Rural areas as the case may be. Some time the contractor may require to move on Kachha/ Temporary road for instances, approach roads to Sub/Stations sites diversion of roads etc.
2.12) For transportation of heavy, lengthy and over dimensional equipment's the contractor himself should arrange to take requisite permission from R.T.O./ Road Authorities or any other authority viz. P&T, Z.P., Highway Division and other body as considered necessary.
Necessary assistance if required will be rendered to him by the Company if possible.
2.13) The contractor has to carry out the inspection of the road on which the transportation is proposed before staring the work.
3) Failure of contractor to Execute Work/ Termination of Contract.
3.1) The Company reserves the right to place the contract simultaneously on any other contracor / Contractors and when may think fit at any time and for any location, during the scheduled contract period of this contract in the interest of work.
3.2) If it is found that contractor's work is not satifactory, this contract is liable to be terminated with seven days notice and the loss incurred if any will be entirely at risk and costs of the contractors.
3.3) The contractor shall be bound to carry out the work enumerated in the contract. If the contractor fails to carry out even a single work at any time during the currency of the contract the Company shall be at liberty to get work done as also all pending works and all future works during the period of the Contract at the risk and cost of the contractor and Company shall recover the extra expenditure if incurred in this behalf from the contractor either independently or through adjustment of pending bills due to the contractor. The amount of Security Deposit paid by the contractor shall also be adjustable against such extra expenditure.
3.4) The contractor is not allowed to entrust the work to any other Agency on his behalf i.e. Sub-contraction/ Sub-letting of contract is not permitted.
3.5) The Company shall not accept any incidence involving responding of the acts of the contract with the third party.
3.6) The contract shall be liable for termination at the risk of contract, if the contractor is found to violate any of the condition laid here.
3.7) The contract will be cancelled if any accident/mishap occurred during the currency of contract, and the contractor shall be responsible for any consequence arising out of such cancellation of order including all financial and judicial responsibilities.
4) Earnest Money Deposit.
a) Earnest Money deposit of Rs. 5000/- will have to be paid either in cash or by demand draft of any scheduled bank in Sangli. No other mode of payment will be considered. The E.M.D. paid will not carry any interest and shall be refundable within a period not exceeding 90 days from the date of opening of tender, subject to the condition that, the tenderer should apply immediately after expiry of two months period and before expiry of 90 days, in case of tenderer who stood lowest shall be subject to condition given below. The refund application should be submitted along with original receipt issued by this office, E.M.D. paid by cheques may cause rejection of tender. Tenders without E.M.D. payment will not be accepted.
b) The E.M.D. will be forfeited in following case.
i) If the contractor withdraws the tender after opening of the tenders but before 90 days i.e. before expiry of the validity period of 90 days.
ii) In the event of refusal of acceptance of order for work or if the tenderer refuses to pay the Security Deposit as per conditions.
iii) If the successful tenderer refuses to sign and complete the contract documents and agreement and to further execute the ordered work.
5) Security Deposit :
Security deposit equivalent to 5%of the value of the order will have to be paid within 7 days from the date of intimation of acceptance of order.
6) Tax :
The rates quoted by the contractor should be inclusive of all Taxes.
7) Payment of Bills.
7.1) The payment to the contractor for handling and transportation of poles will be made on the basis of actual weight of the poles if available on the Supplier's Invoice/A.T. or the actual weight on the R.R. / L.R. or as per the name plate or details/ weight as decided on weighing bridge whichever is lower.
The estimated quantities are only indicative and liable for variations for any extent on either side i.e. (+) or (-) no claims for such variations entertained for any reasons whatsoever.
7.2) Bills covering charging for the work done under this contract shall be submitted by the contractor in triplicate separately for each piece of work along with original work completion certificate, and distance certificate of the Officer in charge to concerned Dnl. Office. The payment of such bills shall be made by this office within reasonable period from the date of submission thereof after receipt of bills duly certified/recorded from concerned Division.