MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

Charter School or District: Lunenburg

CPR Onsite Year: 2012-2013

Program Area: Special Education

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 09/26/2013.

Mandatory One-Year Compliance Date: 09/26/2014

Summary of Required Corrective Action Plans in this Report

Criterion / Criterion Title / CPR Rating /
SE 18B / Determination of placement; provision of IEP to parent / Partially Implemented
SE 29 / Communications are in English and primary language of home / Partially Implemented
SE 54 / Professional development / Partially Implemented
SE 55 / Special education facilities and classrooms / Partially Implemented
SE 56 / Special education programs and services are evaluated / Partially Implemented
CR 14 / Counseling and counseling materials free from bias and stereotypes / Partially Implemented
CR 23 / Comparability of facilities / Partially Implemented
CR 25 / Institutional self-evaluation / Partially Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 18B Determination of placement; provision of IEP to parent / CPR Rating:
Partially Implemented
Department CPR Findings:
Interviews with district administration indicated that following the development of an IEP, the district sends one copy of the proposed IEP and placement along with two copies of the signature page to parents, rather than two complete copies.
Description of Corrective Action:
Immediately following the development of the IEP, Lunenburg Public Schools provides the parent with two (2) copies of the proposed IEP and proposed placement along with the required notice, except that the proposal of placement may be delayed according to the provisions of 603 CMR 28.06(2)(e) in a limited number of cases. If the parent chooses to waive two copies or wants additional copies, the request must be made in writing and will be subject to change back to receiving two full copies at any time the parent so chooses via email, phone, written, or verbal communication.
Title/Role(s) of Responsible Persons:
Julianna Bahosh / Director of Special Services / Expected Date of Completion:
01/13/2014
Evidence of Completion of the Corrective Action:
Copies of N1 will show that two complete copies have been sent or that a written request for alternative copies has been requested by the parent.
Description of Internal Monitoring Procedures:
Director of Special Services will monitor outgoing IEPs in January, March, and May to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18B Determination of placement; provision of IEP to parent / Corrective Action Plan Status: Partially Approved
Status Date: 12/04/2013
Basis for Status Decision:
The district submitted a plan to provide two copies of the proposed IEP and indicate it on the N1, along with the person responsible to track and monitor but the regulations do not allow provision for parental waiver of the two copies.
Department Order of Corrective Action:
Please include the required provision of two copies of the proposed IEP in the revised district procedures and subsequent staff training.
Required Elements of Progress Report(s):
The district will provide evidence of staff training on the requirement to provide parents with two copies of the proposed IEP and proposed placement which will include but not be limited to email correspondence, a training agenda, attendance sheet, copies of the materials presented and the date of the system's implementation. Please submit this to the ESE on or before March 1, 2014. Submit the results of an administrative review of student records for immediate provision of two copies of the Hep. This sample must be drawn from records with IEP development that occurred after all corrective actions have been implemented. Indicate the number of records reviewed at each school level, the number found to be compliant, an explanation of the root cause for any continued noncompliance and a description of additional corrective actions taken by the district to address any identified noncompliance. Please submit this to the ESE by June 15, 2014. *Please note when conducting administrative monitoring the district must maintain the following documentation and make it available to the See upon request: a) List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/01/2014
06/15/2014

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MA Department of Elementary & Secondary Education, Program Quality Assurance Services

Lunenburg CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 29 Communications are in English and primary language of home / CPR Rating:
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that although the district has procedures for translating documents for parents who require them, translated copies of assessment summaries and progress reports are not consistently found in student records.
Description of Corrective Action:
Staff will be made aware of expectations for translating assessment summaries and progress reports for those families who require from home language surveys or from requests.
Title/Role(s) of Responsible Persons:
Julianna Bahosh / Director of Special Services / Expected Date of Completion:
08/01/2014
Evidence of Completion of the Corrective Action:
Training sign-in sheet, Record Review. Procedures Manual and samples of translated documents from 2013-2014 school year.
Description of Internal Monitoring Procedures:
Periodic review of student files at every level, review of Procedures Manual, ongoing training of staff as needed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 29 Communications are in English and primary language of home / Corrective Action Plan Status: Approved
Status Date: 12/04/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description along with evidence of staff training (including principals) of the updated procedures related to ensuring that required translated documents including assessment summaries and progress reports are included within student records. Evidence will include but not be limited to email correspondence, training agendas, attendance sheets and copies of the materials presented. Also include a narrative description of the internal oversight and tracking system regarding translated documents identifying the person(s) responsible with the date of implementation. Please submit to ESE by March 1, 2014. Submit the results of an administrative review of a sample of student records at each level for evidence of translated documents including assessment summaries and progress reports. Indicate the number of records reviewed, the number found to be compliant, an explanation of the root cause for any continued noncompliance and a description of additional corrective actions taken by the district to address any identified noncompliance. Please submit this to the ESE by June 15, 2014. *Please note when conducting administrative monitoring the district must maintain the following documentation and make it available to the ESE upon request: a) List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/01/2014
06/15/2014

4

MA Department of Elementary & Secondary Education, Program Quality Assurance Services

Lunenburg CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 54 Professional development / CPR Rating:
Partially Implemented
Department CPR Findings:
Document review and interviews indicated that not all general education teachers receive required training on special education local policies and procedures or state and federal laws and regulations.
Description of Corrective Action:
Training will be given yearly on policies and procedures on special education.
Title/Role(s) of Responsible Persons:
Julianna Bahosh / Director of Special Services / Expected Date of Completion:
08/01/2014
Evidence of Completion of the Corrective Action:
Attendance sheets from faculty meetings where training has occurred on local policies, procedures, as well as laws and regulations.
Description of Internal Monitoring Procedures:
Director of Special Services will work with Principals to determine which faculty meetings the training will take place at each building.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 54 Professional development / Corrective Action Plan Status: Approved
Status Date: 12/04/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the updated professional development along with evidence of staff training for all staff regarding required training on special education local policies and procedures which will include but not be limited to training agenda, attendance sheets and copies of the materials presented. Please submit this to the ESE on or before March 1, 2014.
Progress Report Due Date(s):
03/01/2014

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MA Department of Elementary & Secondary Education, Program Quality Assurance Services

Lunenburg CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 55 Special education facilities and classrooms / CPR Rating:
Partially Implemented
Department CPR Findings:
Facility observations indicated that at the Lunenburg Primary School, small group special education support sessions are held in the hallways and in the loft area of the library, which are not comparable to the educational spaces offered to other students in the district. At the middle school, more than two groups of speech-language are held simultaneously in the same classroom space, thus creating auditory distractions.
Description of Corrective Action:
At the Primary School, the common areas will serve groups of all students - not just special education students. At THMS, the speech classroom schedules will be evaluated to see where service times are overlapping and schedules changed to minimize multiple groups occurring simultaneously.
Title/Role(s) of Responsible Persons:
Julianna Bahosh / Director of Special Services and Principals / Expected Date of Completion:
09/26/2014
Evidence of Completion of the Corrective Action:
At the Primary School, schedules of groups will be collected and maintained by the Principal to ensure comparability. Schedules will be sent to the Director of Special Services to show students served. At THMS, schedules of speech groups will be collected by the Principal and overlapping times will be rescheduled to other areas in building.
Description of Internal Monitoring Procedures:
Director will meet with Principals monthly about SE#55 to discuss CAP and progress towards fulfillment.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 55 Special education facilities and classrooms / Corrective Action Plan Status: Submitted
Status Date: 12/04/2013
Basis for Status Decision:
The district submitted a plan to review speech-language schedules at the middle school but did not address the issue of special education instruction being offered in the hallway.
Department Order of Corrective Action:
The Administrator of Special Education will coordinate with the building administration at the Lunenburg Primary School to ensure that small group special education support sessions are not conducted in the hallway.
Required Elements of Progress Report(s):
Please submit on or before March 1, 2014. speech-language schedules for the Middle School to ensure that no more than two groups of speech-language instruction is held simultaneously in the same classroom space, thus limiting auditory distractions. Please provide a letter of assurance from the Superintendent that at Lunenburg Primary School, the Principal has provided students with disabilities with instructional space that is comparable to the instructional space of others and does not include instruction provided in a hallway. Please submit this letter and a floor plan designating the new designated instructional space to the ESE by March 1, 2014. Include a proposed date for an onsite visit by the ESE, which shall take place no later than June 15, 2014 to confirm the plan for relocation of the small group special education instruction.
Progress Report Due Date(s):
03/01/2014
06/15/2014

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MA Department of Elementary & Secondary Education, Program Quality Assurance Services

Lunenburg CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 56 Special education programs and services are evaluated / CPR Rating:
Partially Implemented
Department CPR Findings:
According to interviews and document review, the district does not have a district-wide system for evaluating special education programs and services.
Description of Corrective Action:
Budget will be submitted to include outside consultant for yearly evaluating of special education programs and services. Parents/PACSAL will also be included in the process.
Title/Role(s) of Responsible Persons:
Julianna Bahosh / Director of Special Services / Expected Date of Completion:
06/01/2014
Evidence of Completion of the Corrective Action:
Budgetary pages and allocation for consultant.
Description of Internal Monitoring Procedures:
Director will pursue line-item in budget for evaluation at budget meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 56 Special education programs and services are evaluated / Corrective Action Plan Status: Approved
Status Date: 12/04/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit an outline of the proposed special education program evaluation plan, elements, participant group, survey samples, and timelines for such evaluation. Submit this to ESE by March 1, 2014. Submit the results of the special education program and services evaluation indicating goals and benchmarks to ESE by June 15, 2014. *Please note that an outside consultant is not mandatory and is a district decision. Evaluations may include in-district surveys with planned meeting dates and creation of district goals with benchmarks for progress based on indicators from data collection.
Progress Report Due Date(s):
03/01/2014
06/15/2014

9

MA Department of Elementary & Secondary Education, Program Quality Assurance Services

Lunenburg CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 14 Counseling and counseling materials free from bias and stereotypes / CPR Rating:
Partially Implemented
Department CPR Findings:
According to interviews, the district communicates effectively with English Language Learners (ELLs) and students with disabilities to facilitate full access to district programming and provides ELLs the opportunity to receive guidance and counseling in a language they understand. However, document review demonstrated that the district did not provide evidence that high school guidance counselors conduct activities to ensure that counseling and counseling materials are free from bias and stereotypes on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, disability, and homelessness. This was confirmed by interviews with district staff.
Description of Corrective Action:
Services and materials related to counseling and recruitment must be free of discrimination and stereotyping in language, content and illustration.
To ensure that counseling and counseling materials are free from bias and stereotypes on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, disability, and homelessness, all counselors:
1. encourage students to consider programs of study, courses, extracurricular activities, and occupational opportunities on the basis of individual interests, abilities, and skills;
2. examine testing materials for bias and counteract any found bias when administering tests and interpreting test results;
3. communicate effectively with limited-English-proficient and disabled students and facilitate their access to all programs and services offered by the district;
4. provide limited-English-proficient students with the opportunity to receive guidance and counseling in a language they understand;
5. support students in educational and occupational pursuits that are nontraditional for their gender.
In Lunenburg Public Schools, the Guidance Counselors will meet 2x a year to review these statements and sign that they are in compliance with all areas. For any areas that there is not compliance, reasons will be stated and an alternative course of action will be noted to ensure future compliance.
Counselor Name I am in compliance in all areas (yes/no)
Title/Role(s) of Responsible Persons:
Julianna Bahosh / Director of Special Services / Expected Date of Completion:
06/30/2014
Evidence of Completion of the Corrective Action:
Copy of procedures, meeting dates/times, agenda
Description of Internal Monitoring Procedures:
Yearly review of procedures.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 14 Counseling and counseling materials free from bias and stereotypes / Corrective Action Plan Status: Approved
Status Date: 12/04/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence of training of the district's newly developed procedures to ensure that high school guidance counselors conduct activities to ensure that counseling and counseling materials are free from bias and stereotypes on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, disability, and homelessness which will include but not be limited to email correspondence, a training agenda, attendance sheet, copies of the materials presented and the date of the system's implementation. Please submit this to the ESE on or before March 1, 2014. By June 15, 2014, please submit to ESE meeting dates/times, agenda and sign-in sheets along with a copy of the results of the district's review of counseling and counseling materials and the changes made, if any, as a result of the review.
Progress Report Due Date(s):
03/01/2014
06/15/2014

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