Lucan Biddulph Water Distribution System

2014 Summary Report

lUCAN BIDDULPH

WATER DISTRIBUTION SYSTEM

2014 SUMMARY REPORT

Drinking-Water System Number: / 260003071
Drinking-Water System Name: / Lucan Biddulph Water Distribution
Drinking-Water System Owner: / The Corporation of the Township of Lucan Biddulph
Drinking-Water System Category: / Large Municipal Residential
Period being reported: / 1 January 2014 to 31 December 2014
Classification of System / Class 2 Water Distribution and Supply Subsystem

preamble

As a requirement of Ontario Regulation (O.Reg.) 170/03, a regulation made under the Safe Water Drinking Act, every owner of a drinking water system must prepare a summary report for every water system operated by the owner. Where a water system is owned by a municipality the report must be presented to the Municipal Council. All summary reports must be prepared by March 31 in the year following the year which the report covers. The specific requirements of the summary report are outlined in Schedule 22 of O.Reg. 170/03. A copy of Schedule 22 is presented in Appendix A of this report for Council’s information.

In addition to the above report, an Annual report must be prepared and be available for viewing by February 28 of the year following the year which the report covers. A copy of this report is presented in Appendix B for Council’s review.

System Description

Water to the Lucan booster station is supplied by the Lake Huron Water Supply System (LHWSS). The Lucan booster station transmits the water to an 1890 m³ (500,000 gal) elevated storage tank where it provides water to approximately 1000 homes @ approximately 74psi. The distribution system extends 8km to the Granton Re-chlorination Facility in the Village of Granton, where it is re-chlorinated and stored in a 415 m³ (110,000 gal) reservoir for distribution to approximately 117 homes.

The Lucan Booster station includes three (3) booster pumps, chlorine analysis equipment, emergency stand-by power (generator) and a full computer controlled supervisory control and data acquisition system (SCADA).

The system operation is such that the pipeline water delivered from the LHWSS is pumped via the booster pumps to the elevated water tower where gravity returns it to the distribution system. The water from the LHWSS is continually monitored for chlorine levels and should the levels drop below a preset low level, an alarm is sounded and an operator is alerted.

The Granton re-chlorination facility receives water from Lucan. The water is re-chlorinated and pumped from the reservoir to the distribution system in Granton. To ensure proper chlorine levels, the facility includes chlorine analyzing equipment and chlorine injection pumps. The chlorine injection system utilizes a Sodium Hypochlorite (NaOCl) at a 12% concentration level.

Modification\Maintenance to the Water System

A water meter replacement program was developed and implemented in 2012. The program included replacement of all water meters and upgrade to the digital radio read system. The program was implemented to replace the aging/failing water meter infrastructure as well as the currently unreliable/inconsistent reading system. As of December 2014, the meter replacement program is complete and only minor issues within the program remain to be addressed.

During the summer of 2014, a ventilation system was installed on the air relief valves located on the water main along William Street and Denfield Road. The ventilation system ensures that the air relief valves can operate properly while minimizing the risk of contamination to the distribution system.

In 2014, the Township of Lucan Biddulph experienced only one water main break. The breakage occurred in December of that year on a 4 inch cast iron water main located behind 169 Main Street. The repair was done ensuring positive pressure remained on the pipe to minimize the potential risk of contamination, and a stainless steel clamp was installed to return normal function to the water main.

The Granton Distribution Pumping Station received a new flow meter to replace the aging previous meter. The new meter ensures reliable continuous online monitoring of flows throughout the distribution system.

Installation of New Watermain

No new watermains were installed in the Township in 2014.

Results of Mandatory Testing

In 2014, of the 88 lead samples taken from the plumbing of private dwellings, 3 lead samples failed to meet the requirements of the Safe Water Drinking Act. All other mandatory tests carried out meet the requirements of the Safe Water Drinking Act.

All lead samples from the distribution system were below the regulatory limit. The MOE and the Medical Officer of Health for Middlesex County (MOH) were informed of the test results as required. Information packages from the MOH were provided to homes which were identified to have elevated levels of lead in their drinking water.

All other mandatory tests were found to be within the regulated limits. Two mandatory THM sampling periods within the 2014 year were missed due to changing staff members, and the MOE has been notified of the issue.

Compliance

During the 2014 physical inspection preformed by the Ministry of the Environment, four non-compliance issues were identified.

In the later part of the 2013 year, the Granton Pumphouse had a new high-demand water pump with a 30kW electric motor installed to replace the aged/inadequate 100hp diesel driven pump that previously existed. Upon replacement, a Form 2 and Form 3 were completed as required for the modifications as well as the Director Notification Record. However, as required by Condition 2.4 of the Drinking Water Works Permit #050-201, the Director Notification Record was not submitted to the Ministry of the Environment and Climate Change. Forthwith, the Director Notification Form will be submitted to the Ministry of the Environment and Climate Change licensing and approval branch when required to do so as stated in Condition 2.4 of the Drinking Water Works Permit #050-201.

According to Ontario Reg. 170/03 – Schedule 13-6, samples from the distribution system must be collected on a quarterly basis and tested for the presence and concentration of trihalomethane compounds based on the frequency specified by Ontario Reg. 170/03 – Schedule 6-1.1. Samples were taken on August 7th, 2014 and October 28th, 2014. Sampling dates for the first and second quarter of the year were missed due to changes within the staffing at the Township. Forthwith, the Township will ensure that no additional sampling dates are missed and compliance will be verified during the next annual inspection.

As outlined in Schedule 15.1-9 of O. Reg. 170/03, end of period reports for the Community Lead Testing program must be submitted to the director within 30 days following completion of the sampling period. The reports must contain the number of sampling points used during the period, the number of samples taken, and the number of samples which had a value exceeding the standard for lead. The Township missed the end of period reports for both the December 15th, 2013 – April 15th, 2014 and June 15th, 2014 – October 15th, 2014 periods. Both reports were submitted to the director on January 29th, 2015 and no further actions are required.

Lastly, as outlined in Ontario Reg. 170/03 10.1, all changes to the systems registration information must be provided to the Ministry of Environment and Climate Change’s registration group within ten days of the change. The Township failed to update the Drinking Water Information System Profile following a change to the 24/7 contact person. In the future, changes will be reported in a timely manner to ensure the regulations are met.

Flows

The existing pumps at the Lucan Booster Station have a capacity of 3600m³/day each. The system is currently operating well within its limits and no capacity expansion should be required for the foreseeable future.

The average monthly flow for 2013 was calculated as 814.56 m³ where as the average monthly flow for 2014 was 824.08 m³.

The following is a summary of the monthly flows recorded for the Lucan Biddulph Water Distribution System in m³ for the years 2013 and 2014.

Two (2) charts are presented below showing monthly accumulated flows and average daily flows by month.

2013 / 2014
Month / Daily Avg.(m³) / Total (m³) / Daily Avg. (m³) / Total (m³)
Jan / 826.23 / 25613 / 755.29 / 23414
Feb / 821.79 / 23010 / 757.32 / 21205
Mar / 703.32 / 21803 / 820.26 / 25428
April / 737.43 / 22123 / 818.6 / 24558
May / 952.58 / 29530 / 905.58 / 28073
June / 914.57 / 27437 / 1137.07 / 34112
July / 893.19 / 27689 / 887.68 / 27518
Aug / 904.45 / 28038 / 848.74 / 26311
Sept / 790.20 / 23706 / 773.43 / 23203
Oct / 751.87 / 23308 / 727.35 / 22548
Nov / 721.67 / 20943 / 729.90 / 21897
Dec / 757.45 / 23481 / 727.77 / 22561
Total Usage / 296681 / 300828

Table 1: Total Monthly Flow in Cubic Meters

Table 2: Daily Average Flow in Cubic meters

Financials

The Lucan Biddulph Water Distribution System is operated as a self-funded entity within the Township of Lucan Biddulph accounting system. The accounts are audited by the Township auditor on an annual basis. The revenue required to operate the system is generated through water billings and connection fees (user fees).

Below is a summary of revenue and expenses:

Budget / Actual / Budget / Actual
Revenue / 2013 / 2013 / 2014 / 2014
User Fees / $469,510.00 / $463,881.68 / $480,609.58 / $479,831.45
*Other / $145,425.00 / $41,915.85 / $112,422.50 / $120,368.70
Reserves / $429,263.00 / $0.00 / $510,736.00 / $420,719.73
Total / $1,044,198.00 / $505,797.53 / $1,103,768.00 / $1,020,919.88
Expenses
Operating Expense / $362,378.00 / $351,536.34 / $382,069.00 / $423,977.52
Capital / $540,078.00 / $0.00 / $576,525.00 / $451,952.73
Transfer to Reserves / $141,742.00 / $154,261.19 / $145,174.08 / $144,989.63
Total / $1,044,198.00 / $505,797.53 / $1,103,768.08 / $1,020,919.88

* Other revenue including bank interest, penalties on late accounts, water meter sales, development charges and any government grant money.

The Lucan Biddulph Water Distribution System does keep funds in reserve to offset capital work and operating expenses that exceed revenue and the balances in the reserves as of December 31, 2014 are as follows:

Lucan Biddulph Water Operating Reserve: $135,267.61

Lucan Biddulph Water Capital Reserve: $349,173.47

NOTE: The above quoted figures are unaudited at the time of this report.

Recommendation

That the Township of Lucan Biddulph accepts the Lucan Biddulph Distribution System Summary and Annual Reports 2014 and that the report will be made available on the Township website.

All of which is respectfully submitted by:

Dave Kester

Manager of Public Works

APPENDIX A

SCHEDULE 22 OF O.Reg. 170/03

SCHEDULE 22
SUMMARY REPORTS FOR MUNICIPALITIES

Municipal:Large Residential
Small Residential

Application

22-1.This Schedule applies to the following drinking water systems:

1. Large municipal residential systems.

2. Small municipal residential systems.

Report

22-2.(1)The ownerof a drinking water system shall ensure that, not later than March 31 of each year after 2003, a report is prepared in accordance with subsections (2) and (3) for the preceding calendar year and is given to,

(a) in the case of a drinking water system owned by a municipality, the members of the municipal council;

(b) in the case of a drinking water system owned by a municipal service board established under section 195 of theMunicipal Act, 2001, the members of the municipal service board; or

(2)The report must,

(a) list the requirements of the Act, the regulations, the system’s approval, drinking water works permit, municipal drinking water licence, and any orders applicable to the system that were not met at any time during the period covered by the report; and

(b) for each requirement referred to in clause (a) that was not met, specify the duration of the failure and the measures that were taken to correct the failure.

(3)The report must also include the following information for the purpose of enabling the owner of the system to assess the capability of the system to meet existing and planned uses of the system:

1. A summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows.

2. A comparison of the summary referred to in paragraph 1 to the rated capacity and flow rates approved in the system’s approval, drinking water works permit or municipal drinking water licence, or if the system is receiving all of its water from another system under an agreement pursuant to subsection 5 (4), to the flow rates specified in the written agreement.

(4)If a report is prepared under subsection (1) for a system that supplies water to a municipality under the terms of a contract, the owner of the system shall give a copy of the report to the municipality by March 31.

(5)Revoked: O.Reg. 253/05, s.18.

OWRA approvals

22-3.A provision of an OWRA approval that requires the completion and presentation of a compliance report does not apply to a drinking water system if the owner of the system complies with section 22-2.

O.Reg. 170/03, Sched. 22; O.Reg. 249/03, s.24; O.Reg. 253/05, s.18; O.Reg. 418/09, s.26.

APPENDIX b

2014 Annual Report

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