Hazard / Prevention / Y/ N/ NA
Group: / Contact: / Venue:
Specific risk assessment: / Collections not covered by HSV: 925 / RA No: / VERA: 940A
Person completing RA: / Type of event: / Date of RA:
People at Risk: / PwMS: / Yes / Volunteers: / Yes / Vulnerable person: / Yes / Lone workers: / Yes / Public: / Yes
Injuries: / Anxiety, back/head injury, bruise/cut, burn, choke, fatality, fracture, puncture wound, sprain/strain, suffocate
To be completed by those organising any collection that is not covered by HSV: 925. Please see generic risk assessment VERA: 901 for accompanying notes.
To complete the risk assessment:
  • Look at each statement and answer it Yes, No or N/A
  • If all the answers are Yes or N/A, fill in the first line of the Action Plan (e.g. 1) on the last page; stating “No action needed” sign and date to indicate when the assessment was completed
  • If there are any “No’s” fill in the actions needed, person responsible and completion date in the Action Plan (e.g. 2)
  • Once outstanding actions are complete, the responsible person must sign and date the last column as each action is completed
Where the same collection is held at the same venue on different occasion’s organisers can review the existing risk assessment, ensure nothing has changed, sign and date the Action Plan stating “Risk Assessment reviewed - all actions complete and ongoing” (e.g. 3).
1 / Documentation
(Risk Factor – 3 Low) / Events activity listed on MS Society “Summary of insurance cover”.
If no; group/ event organiser has contacted MS Society insurance broker A J Gallagher.
Venue informs group they have the required insurance.
Where necessary local authority and/ or police informed event is taking place.
2 / Transport
(RF – 3 Low) / Correct transport risk assessments completed where group providing transport.
Car park well lit and signposted with sufficient disabled spaces or a suitable drop-off area.
3/ 5 / Fire, first aid and emergencies
(RF – 4 Medium) / “Named contact” to be available on the day to deal with emergencies, problems or questions.
Named contact aware of the emergency evacuation plan and the first aid facilities that are available.
All attendees will be informed of what action to take in an emergency on the day.
Phone accessible to summon emergency services on the day.
Accidents/ incidents reported; returned as instructed on appropriate form (HSV: 122/ 123).
4 / Access
(RF = 2 Low) / Street collection held in a safe location (pedestrian zone or supermarket concourse) where possible.
High visibility jackets worn where volunteers collecting in areas with road traffic nearby.
Attendees will be informed they will be expected to deal with everyday risks (uneven walkways,etc.)
Where assistance dogs attending event, follow the standards laid out in HSP: 3111.
All queries regarding access audits have been presented to the LNO.
6 / Refreshments and catering
(RF – 2 Low) / Where the MS Society is providing its own refreshments the hygiene and food safety guidelines as found in HSV: 920 Provision of food by the MS Society will be followed.
7 / Welfare
(RF – 2 Low) / Where required, suitable and sufficient disabled lavatories, washing and changing facilities available.
Clear signage indicating where facilities are located.
For all events that are to be held outdoors
  • Ensure weather-protected rest areas are agreed and communicated to all those taking part.

  • Ensure a plan is in place in case the weather changes.

All participants/ attendees provided with a copy of HSV: 921A Supporter information.
Queries regarding disclosure checks, personal care or involvement of under 16's presented to LNO.
9 / Lone working
(RF – 1 Low) / Volunteers work in pairs; no one alone at a venue after dark and carry a mobile phone.
Volunteers avoid carrying valuables where possible.
Agree a system for storing donations securely and transferring it to the bank safely on the day.
Action Plan
Group: / Contact: / Type of event:
Venue:
Hazard No. / Action Needed / Responsible Person / Completion Date / Signed/ dated for completion
e.g. 1 / Risk assessment complete – no actions needed / A.N.Other / A.N.Other 27.10.14
e.g. 2 / Check emergency arrangements at venue / A.N.Other / 31.10.14 / A.N.Other 27.10.14
e.g. 3 / Risk Assessment reviewed - all actions complete and ongoing / A.N.Other / A.N.Other 25.10.15
Please ensure that once actions are complete they are signed off and dated and the LNO is informed

JDRev 8September 2016Page 1 of 4