Long Crendon PTA Minutes – 22 March 2017
Attendees:
Simon HowardSara GoddardLouisa StockleyLeonie Willis
Sue StampJoanne ParkDebbie BerrellJeremy Rodale
Ronel BritzMichele DuncanCharlie AinsworthDebbie Johnson
Ed ChipperfieldSarah-Jane Jennings
Apologies:
Alison StottAnnie PearsonClare McleanSusan McNicholas
Debbie WhaleDonna TaylorHayley BatsonLizzie Hannaford
Kyrlie ClementLiz GuerinLiz MaddisonMaria Fatialofa
Louise Croft BakerLynsey HarmanSandra BrooksRosie Corby
Sarah HassanSophie DavisClare Seed
Minutes of last meeting
-Agreed by those attending and signed off.
Succession planning
-Louisa Stockley voted in as Secretary, taking over from Jo Park
Matters arising
- Research plaque for tree
Action: Alison - Update next meeting
- PTA kitchen cupboard boxes
Action: Ronel - Update next meeting
- Sponsorship money for calendar
Action: Leonie - Still chasing £150 outstanding in sponsorship
- PTA BBQ needs cleaning
Action: Clare - Update next meeting
- Dropbox and Subcommittee Handovers
Actions:a) Louisa - review Dropboxes and review sharing settings.
b) Everyone - try to ensure new subcommittees don’t lose the knowledge from previous years – including Risk Assessments and getting Sue to sign them off!
Updates and results from previous events
Cake sales & refreshments
-From treasurers report: Cake Sale Feb: £186.41
-Next cake sale planned for 31st March – in hand, posters going up next week.
-Feedback from Kitchen Staff: Empty bins in main outside bin.
Action: Cake sale and refreshment helpers - feedback to other helpers about removing rubbish to outside bins and leaving kitchen clean and tidy.
Cinema night
-Profit: £388.10 (up on last year)
-Review KS1 next year, as many of KS2 were unengaged
-Concern noted about documentation and designated first aider, organizing handover of children to guardians, and getting key contact details.
Action: Louisa - upload new crib sheet to Dropbox.
Quiz night
-Profit: £682.79 (down on last year, possibly due to no additional games and less money taken at the bar)
Action: Quiz night subcommittee - crib sheet uploaded to Dropbox for next year.
Planning for future events
Fashion show 29th Mar (Lynsey)
-Update by email: In hand. £310 already raised from raffle tickets. Show tickets went on sale today.
Action: Lynsey–Update next meeting
5k event 24th June 2017(Ed Chipperfield)
-Handout accompanies minutes.
Actions:a)Ronel - liaise with Ed for refreshment support on 9th July.
b)Jeremy Rodale - provide Ed with list of potential sponsors
c)Comms team - work with Ed to start promoting the event.
Big Village party May 13th2017 (Jeremy Rodale)
-370 tickets sold (now at max), 60-70% of which are LC parents.
-Email has been sent to Class Reps calling for helpers, foliage and tins.
-Still needed: Sponsorship and prizes, chairs (90 in dining room?)
Actionsa)Louisa - send Class Reps follow up email next term.
b) Simon - put Jeremy in touch with Roger Cooper re plane flight.
c) BVP team - speak to Pete about the event and about chairs in dining room.
Circus 9thSep 2017 (Lynsey)
-Tickets will go on sale to LC school, Preschool and Tiny Acorns at early bird rate in April/May. Opened up for general sale in July. Max 600. Class reps will need to recruit helpers for specific duties.
Actions: a) Comms team to work with Circus subcommittee to start promoting in Summer term
b)Subcommittee to send courtesy letters to neighbours
c)Subcommittee to report at next PTA on access to toilets and access for circus staff to the school over the weekend, and expected costs.
d)Louisa to get more information about the Class duties and then send out to Class reps
Fireworks committee needed, safety issues to discuss
-Subcommittee is urgently needed or this event (our biggest annual fundraiser) cannot go ahead.
Actions: a) Jo - call for helpers at Easter Assembly/table at Coffee/Tea queue.
b) Jo - Last year’s subcommittee needs to be on hand for handover
Sponsored bike ride?
Action: Update next meeting
Summer disco event?
Action:Louise Croft Baker – is this going ahead and what is proposed date?
New parents meeting + PTA questionnaire
Action:Sue - Date needed
Refreshments
The following are in hand (Ronel):
-Sapling Planting day 25th March
-Easter Assembly 31stMarch
-Coffee and Croissants 28thApril
-Sports Day 6th July
-Leavers Assembly 21st July
PTA Comms
(Michele Duncan, Simon Howard, Sophie Davis, Stuart Yeardsley)
-New member of the Comms team: Stuart Yeardsley)
-New reusable poster being made up for Coffee & Croissants morning
-PTA recruitment drive needed!
Actions:a) Simon - Chairman’s letter to be written and sent out
b) Comms team - consider PTA recruitment at July Open Day, funding meetings etc.
Treasurers report
-Income: £13,581, Expenditure: £13,892. Unallocated: approx. £11k
-Financial summary attached.
Spending
Funding Requests:
- No-nonsense grammar campaign (Sarah-Jane Jennings) – See attached
£250 voted and agreed.
- Playground pack (Yr 6) – See attached.
£158 voted and agreed.
Kitchen proposal
-Further info needed.
Action: Sue to put together formal funding request for kitchen proposal.
Update next meeting.
Library improvements
-Private donation has enabled immediate library needs to be addressed.
Action: Sarah-Jane – update next meeting with outline what’s covered by the donation and what is still needed.
AOB
-Classlist.com and new data protection forms.
Action: Louisa - Update next meeting
-End of year PTA social event
Action: Simon to host – suggest date in June/July.
Date of next meeting
Monday 22nd May 7.30pm